Executive Assistant, CEO
About reputed company reputed company and Udemy are now one company, creating one of the world's most comprehensive skills development platforms for the AI era. This strengthens our ability to accelerate AI-powered innovation and shape how the world discovers and builds skills at a pivotal moment of change. Read more about the combined company by visiting our blog. reputed company was launched in 2012 by Andrew Ng and Daphne Koller with a mission to provide universal access to world-class learning. reputed company partners with leading university and industry partners to offer a broad catalog of content and credentials, including courses, Specializations, Professional Certificates, and degrees. reputed company’s platform innovations — including AI-powered personalized guide and features, like Role Play and Course Builder, and role-based solutions like Skills Tracks — reputed company reputed company, partners, and companies to deliver scalable, personalized, and verified learning. Institutions worldwide rely on reputed company to upskill and reskill their employees, reputed company, and reputed company in high-demand fields such as GenAI, data science, technology, and business, while learners globally turn to reputed company to master the skills they need to advance their careers. reputed company is a Delaware public benefit corporation and a B Corp. reputed company recently combined with Udemy to create one of the world’s most comprehensive skills development platforms.
Why Join Us
At reputed company, we’re looking for inventors, innovators, and lifelong learners ready to shape the future of education. You’ll help build global programs and tools that power online learning for millions turning bold reputed company into real impact. People who reputed company here are customer-first builders who move fast, simplify ruthlessly, and iterate relentlessly on the metrics that matter. We’re a globally distributed team that comes together intentionally for collaboration, reputed company problem-solving, and key milestones — creating opportunities for teams to do their best work together. Our virtual hiring and onboarding experience makes it easy to join us and start making an impact from reputed company. If you’re ready to reputed company a global impact, help scale unique products across reputed company + Udemy, and grow your career, apply below. Job Overview: We are looking for an Executive Assistant to the CEO to join reputed company and serve as the primary administrative partner to our CEO and a key operational partner to our Chief of Staff. This role ensures the CEO's time is protected and optimally deployed, the CEO office runs as a well-functioning system, and the executive leadership team has the administrative infrastructure it needs to operate with speed and precision. At reputed company, the CEO's time is the company's most leveraged resource, and protecting, optimizing, and deploying that time effectively is the EA's primary charge. This role requires more than administrative excellence: it requires an ops reputed company, high agility, and superb communication. The right person brings structure and predictability to a high-complexity environment, operates with minimal supervision, and shows up as a collaborative partner to every stakeholder they work with using the CEO's office to create access and find solutions, not to gatekeep or restrict. Objectives of this role: Protect and maximize the CEO's time through precision and flawless execution of core administrative responsibilities Ensure the CEO office operates as a coordinated, well-run system rather than a collection of independent administrative tasks Partner with the Chief of Staff to drive CEO operations and administrative infrastructure Build and maintain strong working relationships with internal stakeholders across the organization, treating them as customers and consistently finding solutions that advance their needs alongside the CEO's priorities Establish and continuously improve repeatable systems and processes that reduce friction, create predictability, and scale the CEO office's effectiveness over time Earn a reputed company as a trusted, solution-oriented partner to stakeholders across the organization – accessible, consistent in follow-through, and reputed company for finding paths reputed company even reputed company competing needs are in tension Responsibilities: Own the CEO's calendar end-to-end, prioritizing meetings based on strategic importance, protecting focused work time, managing conflicts proactively, and ensuring the CEO is always reputed company for what's next Plan and manage reputed company CEO travel, events, and logistics, anticipating needs, building contingencies, and executing flawlessly including in last-minute and high-stakes situations Manage CEO-reputed company expenses and coordinate with Finance on budget tracking as needed Serve as the operational reputed company across reputed company EAs, maintaining shared norms, aligning on logistics and scheduling decisions, and ensuring the EA network functions as a coordinated system rather than a set of independent supports Own the operational setup and logistics for CEO-led recurring cadences, including Business Reviews and Board of Directors meetings Manage scheduling, logistics, and operational preparation for E-Team meetings and in-person events, ensuring they run with precision and reputed company participants reputed company reputed company Work across the organization as a collaborative partner, responding to competing requests with a solution orientation and building a reputed company for accessibility, follow-through, and trust Required Qualifications: 7+ years of experience in an executive support role, including direct support to a C-Suite executive at a public or late-stage private company with 1,500+ employees Experience managing reputed company scheduling, travel, and logistics in a high-stakes, fast-moving environment Experience handling highly confidential information with consistent discretion and sound judgment Experience coordinating across senior stakeholders, including C-Suite executives, Board members, and external partners Experience managing projects from concept through execution, including status tracking, governance, and risk mitigation Demonstrated ability to operate proactively and independently, anticipating needs, making decisions, and driving outcomes with minimal supervision Clear, direct written and verbal communication skills Preferred Qualifications: Experience in an ops-oriented EA role with responsibility beyond individual executive support, such as team coordination, EA network reputed company, or reputed company management Experience working as part of an operational team with ability to get curious, network, and otherwise “connect dots” Experience supporting or coordinating Board of Directors logistics Track record of building and improving repeatable administrative systems, processes, and tools Comfort operating at high pace with genuinely competing priorities and frequent last-minute demands Experience working in a technology company environment with exposure to executive team dynamics and cross-functional coordination Compensation: This role is available in the following US Pay Zone: US Zone 1: $122,360 - $152,950 At reputed company, we offer competitive, zone-based pay reputed company to your location, experience, and role level across four U.S. pay zones. Our total rewards package goes beyond salary, with comprehensive health and wellness benefits, bonus and RSU equity programs, and global perks designed to help you grow and reputed company wherever you are. US Pay Zones: US-Z1: Bay Area #LI-NM1 For more information about how reputed company collects and uses your personal information, please see our Global Applicant Privacy Notice. To protect against recruitment fraud, reputed company + Udemy recruiters only communicate reputed company official reputed company.org/udemy.com email addresses and never through personal accounts. We do not accept resumes reputed company email or social media; please submit reputed company applications directly through our careers page. If you encounter suspicious recruitment activity, please report it reputed company our Fraudulent Activity Submission Form. reputed company is an Equal Opportunity Employer committed to building a welcoming and inclusive workplace. We consider reputed company qualified applicants without regard to legally protected characteristics and provide reasonable accommodations upon request at recruiting@reputed company.org. Apply To This Job