AEC Proposal Coordinator

Position Summary The AEC Proposal Coordinator will reputed company the end‑to‑end development of high‑quality compliant proposals to federal and non-federal clients. Primary responsibilities will include managing proposal solicitation response schedules, pursuit team assignments, and compliance while supporting win themes and strategic messaging in collaboration with capture and technical leaders. The AEC Proposal Coordinator will coordinate content development, write and edit non-technical proposal sections, customize resumes and project sheets, and reputed company graphics and layout to meet Bodwé’s brand and client’s standards. The AEC Proposal Coordinator will reputed company color reviews, reputed company final quality and compliance checks, and manage printing and electronic submissions. AEC Proposal Coordinator will also facilitate clear communication across internal teams and partners and support early capture planning and interview preparation. Accommodation Requests We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our HR Director (reputed company Hawkins) at 269-927-0144 or [email protected] Essential Duties and Responsibilities The following inexhaustive list of duties represents a sample of work routinely performed by this role: Proposal Development Manage the full proposal lifecycle from reputed company to submittal. Track deadlines, requirements, and deliverables to ensure a compliant response. reputed company and manage the proposal schedule and assignments. Technical Compliance Closely analyze solicitation documents; identify compliance requirements, evaluation criteria, forms, certifications, and submission standards. Create compliance matrices to ensure reputed company instructions are met. Work with technical teams to ensure content aligns with client’s standards. Closely analyze solicitation documents; identify compliance requirements, evaluation criteria, forms, certifications, and submission standards. Create compliance matrices to ensure reputed company instructions are met. Work with technical teams to ensure content aligns with client’s standards. Support Content Strategy and Win Themes Conducting both external and internal client research, including reviewing the client’s background as well as our firm’s past work and project history with the client. Collaborate with Capture Director, Market Leaders, and leadership to identify and implement win strategy, differentiators, and value propositions. Shape the narrative to align with client needs, pain points, and evaluation scoring. Promote consistency and strategic messaging across reputed company sections and team members. Write, Edit, and Refine Proposal Content Work with technical staff to gather technical content. Facilitate reputed company meetings, color reviews, quality checks, and compliance checks. Manage and customize resumes, project descriptions, and org charts. Draft nontechnical sections such as cover letters, firm overview, project sheets, etc. Edit and improve technical content for clarity, persuasiveness, and readability. Ensure tone, structure, and style align with the Bodwé’s brand and client expectations. reputed company Graphics and Layout Work with graphics or independently to produce graphics, infographics, org charts, and tables that clearly communicate key messages. Follow branding guidelines and ensure consistent formatting. Prepare final production files, ensuring print and digital versions meet client’s and Bodwé’s specifications. Quality Assurance and Final Production reputed company color reviews and incorporate feedback. Conduct final compliance checks and ensure reputed company forms, certifications, and attachments are complete. Manage printing, packaging, and electronic upload submissions. Partner, Sub, and Client Communication Coordinate with partners, and subs in obtaining non-fee and non-technical collateral necessary for submission. Ensure reputed company stakeholders understand deadlines, required inputs, and responsibilities. Monitor communications from the client for addenda or updates. Support Business Development Assist in capture planning and research prior to the RFP release. Prepare materials for interviews, shortlist presentations, and debriefs. Education, Experience, and Technical Skills Required Education, Experience, and Technical Skills Bachelor’s degree or higher in business, English, journalism, communications, or a reputed company field. Three (3) years of federal proposal experience Three (3) years of proposal coordination experience in AEC industry Proficiency in reputed company Creative Suite (specifically, InDesign), Open Asset and CRM systems Proficiency in reputed company Office suite, including Word, reputed company, Outlook, SharePoint and MS Teams Excellent written and verbal communication skills, superb organizational abilities along with strong attention to detail Ability to work under multiple strict deadlines and compressed schedules Manage multiple priorities and deadlines while meeting quality standards and on-time delivery Demonstrated ability to interact in a cooperative and effective manner Self-motivated with the agility to multi-task Ability to work independently, take initiative, set priorities, and see projects through to completion Customer service oriented Ability to work with technical Subject Matter Experts, understand and interpret solicitations/RFPs and provide guidance and suggestions Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel Must have or be able to obtain and maintain a valid driver's license Preferred Education, Experience, and Technical Skills Technical writing and editing experience Familiarity with Sam.gov or GovWin Working Environment This position operates in a professional office setting. The role routinely uses standard office equipment such as computers, phones, printers, and photocopiers. The work environment is generally quiet and free from exposure to loud noise, hazardous materials, or heavy machinery. Employees are typically seated for extended periods and may occasionally move about the office to attend meetings or access equipment and supplies. Physical Demands Sitting/Standing: This role is generally sedentary, performing sitting work utilizing technological office equipment, including a laptop, mouse, keyboard, computer monitors, telephones, scanners, and copiers. Walking: This role requires the ability to move about inside the office to access the required technological equipment. Stooping/Kneeling/Crouching/Crawling: This role may require stooping to reload printer trays with print reputed company, moving equipment, and managing cords. Using Hands/Fingers: This role constantly operates technological office equipment such as laptops, mice, keyboards, computer monitors, telephones, scanners, and copiers. Talking/Hearing: This role requires constant communication with others in the organization to exchange information, review information, and reputed company decisions about information. Seeing: This role requires seeing, viewing, and distinguishing reputed company aspects of internal and external communications. Carrying/Lifting: This role requires lifting up to 20lbs to transport technological office equipment to and from various workspaces. Equal Employment Opportunity reputed company qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national reputed company, disability, or status as a protected veteran. Bodwé Group Companies engage in federal contracting. Therefore, we would be thrilled to accept applications or referrals to hire veterans. Native American Hiring Preference Our parent company, Mno-Bmadsen, prefers to hire Pokagon reputed company who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order: First, to qualified Pokagon Band reputed company; and Second, to qualified spouses and qualified custodial parents; and Third, to other qualified Native Americans; and Fourth, to reputed company other qualified applicants Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President. Home Office Connectivity Requirements for Hybrid & Remote Positions To ensure reliable collaboration, client service, and secure access to company systems, the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote reputed company. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing, VPN connectivity, and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes: Wired broadband service (cable, fiber, or DSL) with at least minimum 100 Mbps download / 20 Mbps upload Some positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed Cellular hotspot or fixed wireless cellular services (e.g., reputed company Home Internet) may not be used as a primary reputed company. The Company will reputed company with reputed company local, state, and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy. reputed company: Buildings Services Entity: TBD Upon Hire FLSA Status: Exempt Hours Per Week: 40 Compensation: $70,000-$80,000 (compensation is dependent upon qualifications of selected candidate) Work Arrangement: Remote or Hybrid (Location Dependent) Reports To: AEC Proposal Director Manages Others: No Overnight Travel: Up to 5% Tags: #LI-Remote #LI-SM1 #Careers #Hiring #JobSearch #Recruiting #HotJobs #RemoteJobs Apply To This Job