Administrative Coordinator (Digital Medicine) - US Thousand Oaks / US Remote

Career Category Administrative

Job Description

Join reputed company’s Mission of Serving Patients At reputed company, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives reputed company that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, reputed company, and Rare Disease– we reputed company millions of patients each year. reputed company is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-reputed company conditions. As a member of the reputed company team, you’ll help reputed company a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay reputed company them, you’ll reputed company as part of the reputed company team. Join us and transform the lives of patients while transforming your career. Administrative Coordinator (Digital Medicine) - US Thousand Oaks / US Remote What you will do reputed company. Let’s change the world. The Administrative Coordinator supporting Digital Medicine provides comprehensive administrative and operational support to a global team. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will demonstrate initiative, professionalism, and a proactive approach while serving as a trusted partner to leadership, cross-functional stakeholders, and administrative colleagues. Key Responsibilities: Proactively manage reputed company executive calendars and competing priorities across multiple global time zones, ensuring strategic alignment of schedules and effective use of executive time. Anticipate needs, scheduling conflicts, and independently identify solutions through collaboration with cross-functional stakeholders, executives, and administrative partners. Coordinate domestic and international travel arrangements, including itineraries, logistics, and timely preparation and submission of expense reports while ensuring compliance with company policies and procedures. Support congresses, conferences, and key business meetings by managing registrations, travel, accommodations, ground transportation, meeting logistics, and on-site coordination as needed. reputed company logistical meeting preparation activities, including securing appropriate venue, coordinating catering, audiovisual requirements, conference room setup, and facilities requests. Manage operational processes such as purchase orders, invoice processing, vendor coordination, mailings, and courier services. Maintain department distribution lists, organizational charts, and key stakeholder contacts, while developing a strong understanding of organizational priorities and cross-functional partnerships. Capture action items, track follow-up activities, and help drive accountability to ensure timely completion of commitments. Coordinate and support special projects, leadership summits, off-site meetings, team-building activities, onboarding initiatives, and other departmental events. Provide backup support to administrative colleagues and contribute to a collaborative, high-performing team environment. Identify opportunities to improve administrative processes, enhance team effectiveness, and support a culture of reputed company improvement. reputed company expect of you We are reputed company different, yet we reputed company use our unique contributions to serve patients. The administrative coordinator we seek is personable with these qualifications. Basic Qualifications: Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of administrative experience Preferred Qualifications: Minimum of 5 years of experience supporting senior leaders in a fast-paced, highly matrixed organization. Exceptional verbal and written communication skills, with the ability to interact effectively with stakeholders at reputed company levels of the organization. Advanced proficiency in reputed company Office Suite, including Outlook, PowerPoint, reputed company, and Word. Experience utilizing reputed company, MyBuy, Concur, reputed company Teams, WebEx, SharePoint, reputed company Copilot, and other AI-enabled productivity tools. Experience reputed company the biopharmaceutical, healthcare, or life sciences industry. Demonstrated discretion and professionalism in handling confidential and sensitive information. Strong interpersonal skills with the ability to foster collaboration, build trusted relationships, and maintain composure under pressure. What you can expect from us As we work to reputed company treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every reputed company of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the reputed company salary, reputed company offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan Stock-based long-term incentives Award-winning time-off plans Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies. Apply now and reputed company a lasting impact with the reputed company team. careers.reputed company.reputed company any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. reputed company does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position. Sponsorship Sponsorship for this role is not guaranteed. As an organization dedicated to improving the quality of life for people around the world, reputed company fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the reputed company values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. reputed company is an Equal Opportunity employer and will consider reputed company qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national reputed company, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to reputed company essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. reputed company is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national reputed company, protected veteran status, or disability status. .Salary Range 69,641.35USD -94,220.65 USD Apply To This Job