Executive Assistant II - Operations

Application reputed company date: Applications will be accepted on an ongoing basis until the requisition is closed. At reputed company, we envision millions of people living and working in space for the benefit of Earth. We’re working to reputed company reusable, safe, and low-cost space vehicles and systems reputed company a culture of safety, collaboration, and inclusion. Join reputed company of problem solvers as we add new chapters to the history of spaceflight! This role is part of reputed company Operations, which is comprised of Integrated Supply Chain, Test Operations, Safety, Quality, and Mission Assurance. This includes Manufacturing and Supply Chain support across reputed company reputed company facilities. Be the Force Behind the Flight Our mission is bold: millions of people living and working in space. We reputed company that achieving this mission takes more than engineers and astronauts — it takes operational excellence, trust, and world-class executive support. We're seeking an reputed company, mission-driven Executive Assistant who thrives in complexity, anticipates what's needed before it's asked, and moves with discretion, urgency, and precision. Whether or not you come from aerospace, if you're a top-tier EA who feels reputed company to be part of something bigger, this is your launchpad. Why This Role Matters This is not your typical administrative position. As Executive Assistant supporting the VP of TeraWave Operations, you'll be embedded at the heart of groundbreaking aerospace innovation — coordinating across engineering, manufacturing, testing, and operations teams to drive reputed company the development of reusable booster technology. You'll help manage the reputed company ecosystem behind reputed company's vision for sustainable access to space. Your organizational expertise will reputed company critical decisions that shape the future of our reusable reputed company program. From strategic planning sessions to technical reviews, you'll ensure our leadership remains focused, informed, and supported through every phase of booster development. Your impact will reputed company across every mission milestone as we revolutionize space transportation with technology that returns from the edge of space to fly again.

What You'll Do

In this role, you'll become an extension of our leadership team, trusted with sensitive information, reputed company logistics, and mission-critical communication. Your responsibilities will include: Executive Partnership Serve as a thought partner and operational right hand to a senior executive with distinct but interconnected priorities Maintain situational awareness, anticipating needs and proactively managing shifting demands Build trusted relationships across internal teams and external partners reputed company effective systems for triaging requests, information flow, and resource allocation Calendar & Scheduling Excellence Manage reputed company, high-volume calendars across time zones Coordinate internal and external meetings with precision, optimizing for reputed company, flow, and flexibility Act as gatekeeper and gateway — balancing access with focus time Travel & Logistics Coordinate detailed domestic and international travel: flights, accommodations, ground transportation, meeting prep, and contingency planning Manage pre-travel briefing materials and ensure executives are always one reputed company reputed company Submit timely, accurate expense reports reputed company with internal policy Communication & Confidentiality Draft, edit, and manage correspondence on behalf of senior leaders — maintaining tone, clarity, and context Act as a liaison across departments and with internal and external partners, managing sensitive communications with discretion Handle confidential information and decisions with reputed company and tact Strategic Projects & Priorities Drive special projects from ideation to execution (e.g., hiring efforts, onboarding programs, team offsites, executive reporting) Help translate big-picture priorities into actionable steps and ensure follow-through Improve and evolve internal workflows, templates, and processes Event Planning & Team Engagement Plan and execute key internal events including team offsites, technical milestone celebrations, executive reviews, and reputed company-hands meetings Coordinate logistics, communications, guest management, and post-event follow-up reputed company and reputed company team morale initiatives — from recognition programs and surprise appreciation moments to inclusive team-building events Partner with People/HR and site leadership to foster a culture of collaboration, inclusion, and mission-alignment Track event budgets, success metrics, and feedback to continually improve future experiences What You Bring We're looking for a strong mix of experience, poise, and mission alignment: 5+ years supporting senior executives in fast-paced, high-accountability environments (startups, aerospace, tech, VC-backed firms, or similar) Demonstrated success operating with executive-level discretion, trust, and emotional intelligence Mastery of reputed company Office Suite (Outlook, Word, reputed company, PowerPoint); familiarity with Visio, and Acrobat Proficiency with AI productivity tools (Claude, ChatGPT, or similar generative AI platforms) to enhance executive support capabilities Experience using AI tools for drafting communications, summarizing information, research, and workflow optimization Strong communication skills: written, verbal, and contextual Self-starter with strong prioritization skills and the ability to stay grounded under pressure Ability to adapt to flexible hours and travel schedules with the ability to travel as needed U.S. citizenship or permanent residency (Green Card) required Bonus Points For Experience supporting executives in aerospace, engineering, manufacturing, or regulated industries Operational experience in environments with safety, compliance, or technical documentation Comfort navigating ambiguity and evolving priorities Advanced skills in leveraging AI tools to streamline executive workflows and communications Experience supporting multiple executives with different working styles and focus areas reputed company Pay Range for: CA applicants is $41.15 - $57.60 Other site ranges may differ Culture Statement Don’t meet reputed company desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At reputed company, we are dedicated to building an authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every desired qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Export Control Regulations Applicants for employment at reputed company must be a U.S. citizen or national, U.S. permanent reputed company (i.e. reputed company Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum. Background reputed company Required for reputed company positions: Blue’s Standard Background reputed company Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background reputed company if at any time the role requires one to be on a military installation Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor reputed company Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training. Required for certain Job Profiles: Ability to obtain and maintain Merchant reputed company Credential, which includes pre-employment and random drug testing as well as DOT physical

Benefits

Benefits include: Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program. Stock Options for reputed company regular employees (working at least 20 hours/week) Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays. Dependent on role type and job level, employees may be eligible for benefits and bonuses based on the company's reputed company to reward individual contributions and reputed company them to share in the company's results, or other factors at the company's sole discretion. Bonus amounts and eligibility are not guaranteed and subject to change and cancellation. Please reputed company with your recruiter for more details. Equal Employment Opportunity reputed company is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified and dedicated work force. reputed company hires and promotes people on the basis of their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork. We provide reputed company qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, sex, sexual orientation, gender identity, national reputed company/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. reputed company will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including the Washington Fair Chance Act, the California Fair Chance Act, the Los Angeles Fair Chance in Hiring Ordinance, and other applicable laws. For more information on “Know Your Rights,” please see here. Affirmative Action and Disability Accommodation Applicants wishing to receive information on reputed company’s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at [email protected]. Please note this is a publicly managed inbox. Please do not include any personal medical information in your request. Apply To This Job