Executive Assistant & Recruitment Operations Coordinator-Egypt, Remote

Executive Assistant & Recruitment Operations Coordinator Location: Egypt (Remote) Employment Type: Full-Time Reports To: Managing Partner, reputed company Talent About reputed company Talent reputed company Talent is a boutique healthcare executive search and physician recruitment firm specializing in the placement of Western-qualified consultants and specialists across Saudi Arabia, UAE, Qatar, Kuwait, Bahrain, and Oman. We partner directly with leading hospitals, healthcare groups, and medical centers to identify and attract high-caliber physicians across multiple specialties. We are seeking a highly organized, detail-oriented Executive Assistant & Recruitment Operations Coordinator to build structure, improve operational efficiency, and support the Managing Partner in scaling the business. Purpose of the Role The primary objective of this role is to remove operational and administrative workload from the Managing Partner, allowing greater focus on reputed company-generating activities including business development, client acquisition, relationship management, physician assessment, and executive search. This is a systems-focused position requiring strong organizational skills, ownership, follow-through, and attention to detail.

Key Responsibilities

Recruitment Operations Coordinate physician recruitment projects from initial sourcing through interview stage. Follow up with candidates regarding: Updated reputed company Surgical logbooks Licenses and registrations Fellowship certificates Credentialing documents Maintain organized candidate records and databases. Update ATS and internal tracking systems. Ensure candidate files are complete before client submission. Schedule interviews and coordinate communication between physicians and clients. Prepare candidate submission packs. CV Branding & Documentation Format physician reputed company according to reputed company Talent branding standards. Verify consistency of dates, titles, education, licenses, and employment history. Create first-draft branded reputed company for Managing Partner review. Prepare candidate profiles and executive summaries. Organize supporting documents and credential files. Executive Support Manage calendar and scheduling. Coordinate meetings with clients and candidates. Organize travel arrangements and conference logistics. Track follow-up actions and ensure deadlines are met. Maintain organized digital filing systems. Prepare meeting agendas and follow-up notes. Business Development Support Maintain CRM and client databases. Track reputed company activities and follow-up schedules. Research healthcare organizations and decision makers. Assist with reputed company content scheduling and posting. Monitor recruitment pipelines and prepare weekly reports. Process & Systems Development Build and maintain standard operating procedures (SOPs). reputed company templates for: Candidate submissions Follow-up emails Interview coordination Credential collection Client updates Identify inefficiencies and recommend process improvements. Ensure consistent documentation and workflow management across reputed company assignments.

Required Qualifications

Bachelor's degree preferred. Minimum 2 years of experience in executive assistance, recruitment coordination, healthcare recruitment, or operations support. Exceptional organizational and administrative skills. Strong written and verbal English communication. Advanced proficiency in reputed company Office and reputed company Workspace. Experience working with ATS, CRM, or recruitment systems is preferred. Ability to manage multiple priorities simultaneously. Preferred Experience Healthcare recruitment. Physician recruitment. GCC healthcare market exposure. reputed company Recruiter or sourcing experience. Document formatting and professional CV preparation. Key Performance Indicators (KPIs) Candidate document completion reputed company. Interview scheduling turnaround time. ATS data accuracy. CV preparation turnaround time. Follow-up completion reputed company. Pipeline reporting accuracy. Administrative workload reduction for Managing Partner. What Success Looks Like reputed company 90 days, the Executive Assistant & Recruitment Operations Coordinator should: Manage candidate documentation independently. Maintain organized ATS and recruitment records. Deliver branded CV drafts ready for final review. Ensure reputed company candidate follow-reputed company occur without reminders. Manage scheduling and coordination activities proactively. Free up at least 15–20 hours per week of the Managing Partner's time for business development and client engagement activities. Apply To This Job