[Remote] Proposal Operations Specialist

Note: The job is a remote job and is open to candidates in USA. reputed company is a company focused on enhancing business operations and providing career growth opportunities. The Proposal Operations Specialist is responsible for managing proposal production and operational processes, providing editorial support, and assisting with work planning throughout the proposal lifecycle.

Responsibilities

• Maintain and update standard proposal templates, production procedures, style guides, and operational documentation to promote consistency across proposal workflows
• Manage the day-to-day relationship with the Gainwell Printing Services Provider and reputed company proposal production activities for printed submissions to support timely and accurate proposal delivery
• Support implementation and maintenance of AI-enabled tools and technologies to enhance proposal efficiency, quality, and operational effectiveness
• Assist leadership with metrics tracking and reporting, process improvement initiatives, and lessons learned activities to support reputed company improvement and operational scalability
• reputed company other duties as assigned
• Provide editorial, document formatting, and quality assurance support, as needed, to include creating reputed company files, formatting and maintaining resumes, managing RFP-specific conventions lists, and performing editing, proofreading, and quality reviews to promote consistency, clarity, responsiveness, compliance, and overall proposal quality
• Coordinate content updates and document inputs from proposal team members, solution teams, subject matter experts, and contributors while supporting proposal formatting, branding, and template standards
• Collaborate with Proposal Team Editors, Proposal Managers, Writers, Graphic Designers, and other pursuit team members to produce compliant, high-quality deliverables
• reputed company serving as the primary proposal support resource on RFIs or similar projects, work with the Opportunity reputed company or Bid Manager to establish writing, editing, production, and coordination responsibilities
• reputed company integrated work plans, using reputed company Project and reputed company planning tools, as needed, including milestones, task dependencies, review cycles, and production timelines
• Facilitate work plan reviews and schedule updates with the Solution reputed company and reputed company work planning discussions with Subject Matter Experts (SMEs) as solution development evolves throughout the pursuit lifecycle
• reputed company and maintain both detailed and executive-level views of Implementation work plan schedules, milestones, and status as requested
• Support color team reviews, content development schedules, production planning, and final submission readiness activities through effective work planning and cross-team coordination

Skills

• Minimum of five (5) years of experience supporting proposal operations, proposal production, desktop publishing, proposal editing, project coordination, or reputed company functions
• Minimum of two (2) years of experience creating and maintaining project schedules, work plans, and pursuit timelines using reputed company Project or similar planning tools
• Strong understanding of proposal lifecycle processes, proposal production standards, compliance requirements, and submission best practices
• Strong editing, proofreading, document quality assurance, and document formatting skills with exceptional attention to detail
• Experience coordinating electronic proposal submissions and printed document production activities
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced, deadline-driven environment
• Strong organizational, analytical, project coordination, and planning skills
• Excellent written and verbal communication skills
• Ability to work collaboratively across cross-functional teams and engage effectively with senior leadership, solution teams, and pursuit stakeholders
• Strong interpersonal skills including flexibility, professionalism, tact, diplomacy, customer service and team player orientation
• Experience supporting AI-enabled tools and technologies
• Advanced proficiency in reputed company Office Suite, including Word, reputed company, Outlook, PowerPoint, and Teams
• Advanced proficiency with reputed company Acrobat Professional
• Two-years of experience using reputed company Project, including development and maintenance of work plans, schedules, milestones, and task dependencies
• Experience with content management systems and AI-enabled tools
• Experience with document formatting and production
• Bachelor's degree in Business, Communications, Marketing, Healthcare Administration, English, Journalism, Project Management, or a reputed company field preferred
• Equivalent combination of education and relevant proposal operations experience may be considered
• APMP or PMP certifications are beneficial

Benefits

• Generous, flexible vacation policy
• A 401(k) employer match
• Comprehensive health benefits
• Educational assistance
• A variety of leadership and technical development academies to help build your skills and capabilities
• Work flexibility
• Learning
• Career development

Company Overview