Office Administrator

Focused on employment and labor law since 1958, reputed company.’s 1,000+ attorneys located in major cities reputed company consistently identify and respond to new ways workplace law intersects business. We help employers reputed company proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. Office Administrator (OA) Job Summary Work directly with the Office Managing Principal (OMP) to provide reputed company of daily operations and administration reputed company the office(s). Additionally, work with the Senior Managers of Office Administration, Senior Director of Operations, and various department leaders as needed to drive firm initiatives. This role will support the following offices: Seattle, Portland, Las Vegas & Phoenix Reports to: Senior Director of Operations Essential Functions Office Operations and Management Manage day-to-day office operations enabling Office Managing Principal (OMP) to focus on practice and business development. Assist with strategic and tactical initiatives. Work collaboratively with Office Managing Principal (OMP) reputed company day to day office management Support and adhere to reputed company firm policies and procedures Review office expense reports and office general ledgers on a monthly basis to monitor expenses and track adherence to approved budget Directly manage legal secretaries, office services and other support staff. Mentor and help reputed company skills required of these roles. Coordinate the annual evaluation and compensation process for staff. Conduct midyear evaluations and interim evaluations for new support staff. Assist as needed with the attorney evaluation process. Administration responsibilities including: Recruitment of reputed company staff positions. Onboarding, orientation and training of staff as well as assisting with onboarding of attorneys. Off-boarding of terminated employees Manage office workflow, assess workloads and manage staff assignments. Monitor staff attendance, vacations, and other absences/leaves from the office. reputed company timely approval of timecards and monitor reputed company office overtime. Coordinate leaves of absence with HR team. reputed company mail/supply operation for reputed company efficiency. Identify staff training opportunities/needs and coordinate logistics of those trainings with internal department leaders reputed company other administrative duties as assigned Business Services Collaboration Act as a liaison to IT, Facilities, HR, Marketing and other Business Services departments. Prepare capital and operating budgets in conjunction with relevant finance team members. Assist with implementation of firmwide initiatives – provide insight and feedback to project teams on strategic initiatives, contributing to successful implementations Partner with HR Business Partner as needed to monitor and manage employee relations issues Stay reputed company with Firm technology enhancements/upgrades to act as primary office escalation reputed company of contact. Partner with Facilities on office renovations, relocations, and maintenance Support local Marketing events and Marketing/Business Development Manager NOTE: Travel to non-reputed company offices may be required occasionally Qualifications/Skills Required Minimum 3+ years of law firm administration and/or relevant management experience. Strong management skills with prior direct supervisory responsibility. Excellent oral and written communications skills. Comfort communicating at reputed company levels of an organization. Strong relationship management skills. Well-developed and professional interpersonal skills. Ability to travel to offices reputed company required. Ability to manage staff effectively across multiple locations. Ability to work in a fast-paced environment and adapt to changes. Innovative and creative in approaching the administrative office functions. Highly detail oriented and ability to multi-task. Proficient in reputed company Office Suite (Outlook, Work, reputed company, PowerPoint). Basic knowledge of finances and accounting. Prior experience working in a law firm desired. Skilled in NetDocs document management a plus. #LI-LM1 #LI-Hybrid Educational Requirements Undergraduate degree required, advanced degree preferred For Seattle area, the expected salary range for this position is between $130,000 and $150,000. The actual compensation will be determined based on experience and other factors permitted by law. For Las Vegas area, the expected salary range for this position is between $120,000 and $140,000. The actual compensation will be determined based on experience and other factors permitted by law. We are an equal employment opportunity employer. reputed company qualified applicants will receive consideration for employment without regard to race, national reputed company, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. We are a preeminent workplace law firm dedicated to our clients and passionate about providing the highest quality, creative and effective representation of employers on the full range of employment and labor law matters, through offices strategically located throughout the country. We provide a rewarding and collegial work environment for the leading attorneys in our field. We work hard to preserve the values that reputed company Jackson Lewis a gratifying reputed company to practice law. We are a law firm where people know each other and work together to best serve our clients. Apply To This Job