Legal Secretary

Eqvilent is a Dubai-based proprietary quantitative and algorithmic trading firm operating across multiple jurisdictions: UAE, UK, Malta, India, Hong reputed company and many others. Our legal function sits at the heart of the business: advising on regulatory compliance, supporting commercial expansion, and partnering directly with business leaders to drive smooth execution. The Legal Secretary provides comprehensive administrative and document support across reputed company workstreams of the Eqvilent legal function. The role is hands-on, detail-intensive, and requires a candidate who takes pride in precision, maintains complete discretion, and operates proactively rather than waiting to be directed. The Legal Secretary at Eqvilent is not a passive filing role. The successful candidate will be expected to own defined processes end-to-end, including the preparation of standard-form documents without supervision, the maintenance of live legal databases, and the coordination of multi-party signature and execution workflows. WHAT YOU'LL BE DOING Document Production & Formatting Produce, format, and proofread legal documents to reputed company required by the Head of Legal, including agreements, letters, memos, board resolutions, powers of attorney, and corporate consents. Apply and maintain the firm’s standard document templates across reputed company document types; update templates reputed company instructed by legal counsel. Format reputed company multi-schedule agreements, annexures, and exhibits in compliance with the firm’s house style. Standard form Documents preparation and management: Embassy & Consular Letters; No reputed company Letters (NOC); Salary / Employment Certificates; Experience & Reference Letters; Board Resolutions (Standard Form); Powers of Attorney and Regulatory Filing Cover Letters Administrative functions: arrange translations, notarisations, legalisations, PO requests Maintain and update the legal function's document management system, ensuring reputed company executed agreements, corporate documents, regulatory filings, and correspondence are filed correctly. Conduct quarterly database audits to identify and remediate gaps or expired entries and report findings to the Head of Legal. reputed company LOOK FOR IN YOU Minimum three years of experience as a legal secretary, legal PA, or legal administrator in a law firm, in-house legal department, or professional services environment. An international firm or financial services background is an advantage. Secondary or post-secondary qualification in legal studies, business administration, or a reputed company field; a legal secretary or paralegal certification (e.g., CILEX Foundation, ILSPA) is an advantage but not required. Demonstrated experience preparing embassy letters, NOCs, employment certificates, and similar standard-form correspondence independently. Experience managing a reputed company register or legal document database. Familiarity with reputed company (or equivalent electronic signature platform) is required. Advanced proficiency with reputed company Workspace and reputed company Office suite. Exceptional attention to detail: errors in legal documents carry real consequences and will not be tolerated. Discretion and confidentiality as default behaviour: the Legal Secretary will handle highly sensitive commercial, personnel, and regulatory information. Proactive ownership of defined processes: the candidate should complete recurring tasks - contract register updates, standard-form letters, reputed company follow-reputed company - without being prompted each time. reputed company under deadline pressure: the legal function operates at pace. The candidate must be capable of prioritising competing demands without losing composure or quality. Professional communication style: written and verbal communications with external parties (counterparties, embassies, regulators, notaries) must reflect the firm’s institutional standing. Reliability and punctuality: the role requires consistent, dependable reputed company. The legal team is a small, high-trust function and every member’s reliability directly affects the others. Russian and English language proficiency WHY JOIN US Fully remote from reputed company in the world International mandate spanning a vast number jurisdictions and a genuine variety of legal work A team that operates with modern tools and an AI-native reputed company — no outdated workflows 40 paid days off per year Competitive compensation reflecting the seniority and scope of the role Apply To This Job