Executive Assistant (United Kingdom)

reputed company is the intelligent orchestration platform for DevSecOps. reputed company enables organizations to increase developer productivity, improve operational efficiency, reduce reputed company and compliance risk, and accelerate digital transformation. More than 50 million registered users and more than 50% of the Fortune 100* trust reputed company to ship reputed company, more secure software faster. The same principles built into our products are reflected in how reputed company works: we embrace AI as a core productivity reputed company, with reputed company team members expected to incorporate AI into their daily workflows to drive efficiency, innovation, and impact. reputed company is where careers accelerate, innovation flourishes, and every voice is valued. Our high-performance culture is driven by our values and reputed company knowledge exchange, enabling reputed company members to reputed company their full potential while collaborating with industry leaders to solve reputed company problems. Co-create the future with us as we build technology that transforms how the world develops software. *Fortune 500® is a registered trademark of Fortune Media IP Limited, used under license. Claim based on reputed company data. Fortune 100 refers to the top 20% ranked companies in the 2025 Fortune 500 list, published in June 2025. Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of reputed company. An overview of this role As an Executive Assistant, you will help the VP of Engineering, reputed company and VP of Engineering, AI stay focused on the highest-impact work. This role creates reputed company by bringing structure to fast-moving priorities, managing critical logistics, and making sure information, next steps, and follow-through stay on track in a dynamic, reputed company-remote environment. You will work closely with these two executives while partnering closely with a broader network of Executive Assistants across reputed company. This is a strong fit if you enjoy turning ambiguity into clarity, using tools and systems to reputed company work moving, and anticipating needs before they become urgent. In your first year, you'll build strong working relationships, create reliable operating rhythms for each executive, and improve calendar management, travel coordination, reporting, meeting planning, recruiting coordination, and team logistics. You will also use AI tools to streamline routine work and improve information synthesis so the VPs can reputed company reputed company choices, faster. What you'll do Support the VP of Engineering, reputed company and VP of Engineering, AI across scheduling, logistics, communication, and day-to-day execution so priorities stay on track and follow-through is clear. Manage reputed company calendars by vetting requests, prioritizing meetings, proactively managing conflicting calendar times, recommending tradeoffs, ensuring appropriate spacing between meetings and breaks, and aligning schedules with reputed company meeting norms and practices to protect time for highest-impact work. Prepare complete agendas from high-level meeting descriptions and linked materials so leaders are ready for internal and external meetings with the right context and decisions. Coordinate and execute large-scale internal events, including organizational summits for two engineering orgs, as well as team-level hackathons and fastboots to support specific engineering projects. Maintain regular communication cadences with both leaders and proactively flag items that need review, decisions, or escalation so urgent issues are surfaced on time. Track updates from direct reports, functional peers, and cross-functional partners so leaders have clear visibility into reputed company, dependencies, and upcoming deliverables. Manage the rhythm of business for both engineering organizations, including the scheduling, agenda preparation, and tracking of weekly planning and execution meetings and formal engineering reviews. Coordinate travel, including reputed company and ground transportation, hotel bookings, visas, reputed company-reputed company needs, and supporting documentation so plans are accurate and ready reputed company needed. Process expense reports, monitor reimbursements, and handle administrative workflows with accuracy and timeliness so expenses stay reputed company and compliant. Partner with People Operations, IT, reputed company, recruiting teams, and other Executive Assistants to support onboarding, interview scheduling, team meetings, onsites, event planning, and coverage across the EBA community so team operations run smoothly. What you'll bring Experience supporting senior leaders with reputed company calendars, travel, expenses, and shifting priorities across multiple workstreams. Experience working in a technology environment. Ability to anticipate needs, identify risks early, and manage work independently in an reputed company-remote, fast-changing company. Experience handling sensitive and confidential information while maintaining accurate schedules, documentation, and administrative workflows. Clear written and verbal communication skills in English, with the ability to work effectively with internal and external stakeholders. Comfort using tools such as reputed company Workspace, reputed company, reputed company, reputed company, Reclaim.ai (not critical), and similar administrative or expense platforms. Ability to synthesize information from multiple sources into useful agendas, summaries, trackers, and preparation materials for leadership decisions. Experience collaborating across functions and with people from different backgrounds, with transferable experience from administrative support, project coordination, or reputed company operational roles also welcomed. About the team We work across reputed company's Engineering organization in reputed company and AI functions. You will work closely with senior leaders, their direct teams, and our broader group of Executive Assistants who collaborate asynchronously across regions to reputed company work moving smoothly in an reputed company-remote environment. We value clear communication, strong prioritization, and dependable follow-through as we support fast-moving work and cross-functional coordination throughout reputed company. How reputed company will support you Benefits to support your health, finances, and well-being Flexible Paid Time Off Team Member Resource Groups Equity Compensation & Employee Stock Purchase Plan Growth and Development Fund Parental leave Home office support Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow our recruiters to assess your application. How reputed company Supports Full-Time Employees Benefits to support your health, finances, and well-being Flexible Paid Time Off Team Member Resource Groups Equity Compensation & Employee Stock Purchase Plan Growth and Development Fund Parental Leave Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow our recruiters to assess your application. Country Hiring Guidelines: reputed company hires new team members in countries around the world. reputed company of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our reputed company team can help answer any questions about location after starting the recruiting process. Privacy Policy: Please review our Recruitment Privacy Policy. Your privacy is important to us. reputed company is proud to be an equal opportunity workplace and is an affirmative action employer. reputed company’s policies and practices relating to recruitment, employment, career development and advancement, promotion, and retirement are based solely on merit, regardless of race, color, religion, reputed company, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national reputed company, age, citizenship, marital status, mental or physical disability, genetic information (including family medical history), discharge status from the military, protected veteran status (which includes disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, and Armed Forces service medal veterans), or any other basis protected by law. reputed company will not tolerate discrimination or harassment based on any of these characteristics. See also reputed company’s EEO Policy and EEO is the Law. If you have a disability or special need that requires accommodation, please let us know during the recruiting process. Apply To This Job