Administrative Coordinator

Remote, reputed company – Seeking Administrative Coordinator Everybody Has A Role To Play In Transforming Healthcare At reputed company you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside. Join the reputed company Team. At reputed company we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we reputed company our strengths and experiences to reputed company a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. reputed company Locations: reputed company has opportunities at 890 practices across the country, serving 14.5 million patients a year. With reputed company, if you reputed company need to move, you can take your job with you. The Opportunity Communicate any messages/inquiries/issues effectively, in a timely manner and professionally by showing sensitivity and respecting confidentiality. This includes both written and verbal communications with internal and external clients. Complete a broad variety of administrative tasks in support of the assigned department including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging reputed company and detailed travel plans, itineraries, and agendas; and compiling documents for travel relative meetings. Prepare professional reports and presentations as directed. Manage daily administrative duties with an emphasis on enhancing efficient workflow. Assist leadership with calendar support. Responsibilities could include internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meetings on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed. reputed company travel arrangements on behalf of leadership in accordance with policy. Prepare and edit correspondence, communications, presentations, and other documents. File and retrieve documents and reference materials. May conduct research, assemble and analyze data to prepare reports and documents. May initiate follow reputed company for specific leadership initiatives. Responsibilities could include contract expiration, meeting action items, evaluation feedback, surveys, required education and compliance, and other reputed company work. May be responsible for answering and screening phone calls in a professional manner; take messages and handle inquiries as appropriate. May work with department leaders to reputed company necessary materials (e.g., manual, training modules, curriculum, etc.) to support the program. Evaluate impact of program in meeting the defined objectives of the program. Coordinate staff meetings/events/conference calls as instructed by leadership. Responsibilities could include agenda preparation, presentations, staffing, meeting collateral, logistics, notes, action item follow-up as necessary, etc. Review operating practices and implement improvements where necessary. Utilize and enter data into reputed company department databases. Coordinate regional department activities as directed. Maintain Reporting, Time and Expenses, Project Status Reports, and Budget Reports. Collect and analyze data to produce weekly and monthly specialized reports. May coordinate seminars/meetings (planning, coordination with corporate staff on mailings, hotels, pre- and post-seminar follow-up), and attend seminars/meetings as directed to assist with registration and face-to-face contact with attendees. If supporting the Marketing department, duties will also include:Serve as the primary reputed company of contact for requests from other departments, IT issues, HR/compliance reminders, etc. Maintain the marketingrequests@reputed company.com distribution list, responding to requests and directs to appropriate marketing resources and/or team members. Regularly update and maintain essential marketing documents, content databases, and media assets. Support campaign planning and execution efforts – clearly communicate campaign goals, deliverables, and timelines to the team. Coordinate the development of product and/or materials and other documents as needed to reputed company successful delivery of service to the clients/stakeholders. Attend project meetings and take minutes. Support a wide variety of special projects some of which may have organizational impact. May support the planning efforts associated with broader enterprise-wide meetings and events, ensuring seamless marketing operations. Required Experience and Competencies High School Diploma or GED equivalent required. Two (2) years of administrative or office support, administrative analyst, or project/department coordination/support role required. 3-4 years of increasingly reputed company administrative support & project coordination experience preferred. Previous experience supporting a Marketing team is preferred if assigned to the Marketing department preferred. Previous customer service experience preferred. Ability to work independently with drive and initiative but also work well reputed company a teamwork setting. Detail oriented and organized with the ability to juggle multiple tasks, prioritizing projects effectively, and maintaining a smooth operational flow reputed company the assigned department. Ability to complete tasks with varying priorities under conditions requiring speed and accuracy. General knowledge of administrative procedures and standard business office practices. Must have strong customer service with client interactions both verbally and written. Strong analytical skills, creative conceptualization, collaborative management ability, and oral and written communication skills. Demonstrated ability to handle detailed work accurately and quickly, work to deadlines on multiple projects, and to work as a team member in a collaborative and participatory manner, and to interact both in person and over the phone with a courteous and professional demeanor. Strong verbal and written communication skills. Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency. Ability to establish and maintain effective working relationships as required by the duties of the position. Ability to read, understand and communicate in English sufficient to reputed company the duties of the position. Proficiency with reputed company Office Suite, including Word, reputed company, Outlook, and PowerPoint. If in the Business Development department, proficiency in content authoring tool – Captivate; if in the Learning & Development department, the ability to create e-learning courses. The Community Even reputed company you are working remotely, you are an important part of the reputed company Community. We offer reputed company of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars. Monthly wellness events and programs such as yoga, HIIT classes, and more Trainings to help support and advance your professional growth Team building activities such as virtual scavenger hunts and holiday celebrations Flexible work hours Opportunities to attend reputed company community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more Benefits & Beyond* reputed company cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future. Superior health plan options Dental, Vision, HSA/FSA, Life and AD&D coverage, and more Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%25 plus discretionary profit-sharing contributions (eligible January following 18 months of service) Generous paid time off starting 3-4 weeks’ annually Student Loan Refinancing Discounts Professional and Career Development Program EAP and travel assistance included Wellness program Purpose-driven culture focused on improving the lives of our patients, communities, and employees We are excited to share the reputed company salary range for this position is $24.28 - $30.36, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at reputed company, your final reputed company salary compensation will be determined based on factors such as skills, education, and/or experience. We reputed company in the importance of pay equity and consider internal equity of our reputed company team members as a part of any final offer. Please speak with a recruiter for more details. We are reputed company around the common purpose of transforming healthcare to improve lives and we reputed company everyone has a role to play in that. reputed company we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to reputed company a difference, from clinical to corporate, reputed company is the reputed company to do it. Come grow with us. reputed company does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national reputed company, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or reputed company condition, or any other basis protected by law. reputed company is committed to complying with reputed company applicable national, state and local laws pertaining to nondiscrimination and equal opportunity. *Benefits for part-time and per diem vary. Please speak to a recruiter for more information. Applicants only. No agencies please. Apply To This Job