[Remote] Administrative and Bookkeeping Assistant

Note: The job is a remote job and is open to candidates in USA. Custom Cylinders, Inc. is seeking an organized, detail-oriented Bookkeeper and Administrative Assistant to join their team. In this role, you will maintain financial data and ensure efficient daily business operations while reporting directly to management and collaborating with staff.

Responsibilities

• Accounts Payable & Receivable: Process, verify, and reconcile vendor invoices, issue payments, and manage customer invoicing and collections
• Bank Reconciliations: Record daily transactions, process bank deposits, and reconcile bank and credit card statements
• Financial Reporting: Maintain an accurate general ledger and generate financial statements (e.g., balance sheets, income statements)
• Payroll Processing: Accurately calculate and record employee wages, deductions, and tax withholdings
• Compliance: Maintain organized financial files and assist in gathering information for annual audits and tax preparations
• Office Communications: Answer incoming phone calls, manage the main office email, and direct inquiries to the appropriate team members
• Scheduling & Coordination: Manage executive calendars, schedule team meetings, and coordinate facility or conference room bookings
• Office Management: Maintain physical and digital filing systems, monitor office supplies, and reorder as necessary
• General Support: Assist senior leadership with ad-hoc clerical tasks, special projects, and vendor communication

Skills

• 1-3+ years of combined experience in bookkeeping, accounting, or administrative support
• Hands-on experience with using ERPs to manage company information and business transactions (Experience with EPICOR a plus) and Microsoft Office Suite (especially Excel)
• Strong numeracy skills with a high degree of accuracy and attention to detail
• Excellent time management and the ability to multitask in a fast-paced environment
• Strong verbal and written communication skills in English

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Company Overview