Digital Management & Operations Coordinator - Costa Rica
★ PLEASE SUBMIT YOUR CV IN ENGLISH ★Location: Remote Employment Type: Full-Time Compensation: $1,300 – $1,800 USD/month
About the Role
We are seeking a highly organized, proactive, and resourceful Operations & Executive Coordinator to support leadership, operations, vendor coordination, website management, and administrative workflows in a fast-paced environment. This is a highly dynamic role ideal for someone who enjoys keeping operations organized, solving problems independently, coordinating moving pieces, and helping leadership stay focused on high-priority initiatives. The ideal candidate is detail-oriented, operationally minded, tech-savvy, and comfortable balancing executive support, logistics coordination, vendor research, website updates, and marketing content organization. This role plays a critical part in helping the company operate efficiently while reducing operational bottlenecks and improving internal organization.
Key Responsibilities
Executive Support Manage and organize the CEO’s inbox and communications Flag high-priority emails and assist with response prioritization Coordinate calendars, meetings, reminders, and follow-ups Help move projects and action items from pending to completed Prepare notes, summaries, and operational follow-ups Vendor Research & Data Organization Research and identify vendors nationwide, including:Steel suppliers Erection crews Specialty construction vendors Gather and organize vendor information including:Contact details Pricing Service areas Availability Maintain searchable vendor databases and spreadsheets Follow up with vendors to obtain missing information Website & Product Content Support Update and maintain product listings in WordPress Upload and organize product photos and project images Use Adobe Photoshop or similar tools to resize and optimize images for web Assist with updating product descriptions and website content Help maintain visually organized and accurate product pages Marketing Content Support Organize project photos and video assets from construction builds Create simple marketing videos for social media and website use using existing content Maintain organized media libraries and digital assets Coordinate with leadership regarding marketing priorities and deadlines Operations & Logistics Support Coordinate deliveries, scheduling, and logistics activities Help track materials, shipments, and operational timelines Assist with internal reporting and operational administrative tasks Support day-to-day operational problem solving and coordination Administrative Support Data entry and documentation management Organize digital files and internal systems Handle recurring administrative tasks Provide support wherever needed to help operations run efficiently
Requirements
Previous experience in:Executive support Operations coordination Administrative support Vendor coordination Project coordination Strong organizational and multitasking abilities Excellent written and verbal communication skills in English Comfortable researching vendors and making professional outbound calls Experience with WordPress website updates Experience using Adobe Photoshop, Canva, or similar design tools Basic video editing skills for marketing or social media content Strong spreadsheet and data organization skills Ability to work independently and manage multiple moving priorities Resourceful, proactive, and solutions-oriented mindset
Nice to Have
Experience supporting executives or company owners Construction, logistics, or vendor management experience Strong Excel or Google Sheets skills Experience managing operational workflows in fast-paced businesses Familiarity with marketing content organization and digital asset management What We’re Looking For Highly organized and detail-oriented professional Strong follow-through and accountability Calm under pressure with excellent prioritization skills Strong operational mindset and ownership mentality Team player who enjoys supporting multiple areas of the business Someone who proactively solves problems without constant supervision What Success Looks Like Leadership operates with less administrative burden Vendor information remains organized and easily accessible Deliveries and logistics stay coordinated and on schedule Website products and content remain accurate and updated Marketing assets are organized and actively utilized Internal workflows become smoother and more efficient Why Join Us? High-impact role with exposure across operations, marketing, logistics, and leadership Opportunity to work closely with company leadership Fast-paced and collaborative remote work environment Variety of responsibilities with strong growth potential Opportunity to become a key operational contributor within the company This is a remote/telecommute position. Apply To This Job