Accounts Payable Assistant (Entry Level)

Job Title: Accounts Payable Assistant (Entry Level)

About the Role

Invicta Software is seeking a detail-oriented and motivated Accounts Payable Assistant to join our finance team. This entry-level position offers a fantastic opportunity to launch your career in accounting by supporting our accounts payable operations. You will play a key role in ensuring timely and accurate processing of invoices and payments, helping maintain strong vendor relationships and contributing to the overall financial health of the company. Key Objectives

• Assist in the timely processing and verification of invoices and expense reports.
• Support the accounts payable team in maintaining accurate financial records.
• Help ensure compliance with company policies and accounting standards.
• Collaborate with internal teams and external vendors to resolve payment discrepancies.

Responsibilities

• Review and verify invoices for accuracy, completeness, and proper authorization.
• Enter invoice data into the accounting system and prepare payment batches.
• Assist with matching purchase orders, invoices, and receipts.
• Communicate with vendors regarding payment status and resolve any discrepancies.
• Maintain organized and up-to-date accounts payable files and records.
• Support month-end closing activities related to accounts payable.
• Assist with other administrative and financial tasks as needed.

Qualifications

• High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.
• Basic understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Office, especially Excel.
• Familiarity with accounting software or ERP systems is a plus.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Ability to work collaboratively in a team environment.
• Willingness to learn and adapt in a fast-paced setting.

Benefits

• Competitive entry-level salary with opportunities for growth.
• Comprehensive health, dental, and vision insurance plans.
• 401(k) retirement plan with company match.
• Paid time off and holiday benefits.
• Supportive and inclusive workplace culture.
• Ongoing training and professional development opportunities.

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