HR Procurement & Vendor Management Associate (Benefits)

Who are we?Equinix is the world's digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You'll work across teams, influence key decisions, and help shape the path forward. You'll find belonging, purpose, and a team that welcomes you-because when you feel valued, you're empowered to do your best work.Job SummaryWe are looking for HR Procurement & Vendor Management Associate (Benefits) for the operational governance and coordination of HR and benefits suppliers. This role supports the People Operations function by managing vendor onboarding, purchase order processing, invoice coordination, and supplier governance for benefits vendors, including insurers, pension providers, and meal voucher suppliers.The role focuses on ensuring suppliers operate within agreed commercial, financial, and compliance frameworks. The new hire will work within established procurement policies and processes and applies judgement to resolve non-standard operational issues, escalating when appropriate.ResponsibilitiesBenefits Vendor Management & Governance Supports day-to-day governance of HR and benefits suppliers, primarily insurers, pension providers, and meal voucher vendorsMaintains accurate supplier records, contracts, and governance documentationMonitors supplier compliance with agreed terms, documentation requirements, and onboarding standardsActs as an internal point of contact for benefits-related vendor queries and operational coordinationSupplier Onboarding & Procurement CoordinationCoordinates supplier onboarding activities in line with Global Procurement and internal People policiesEnsures required vendor documentation is complete, accurate, and approved prior to engagementSupports HR procurement activities related to benefits vendors, within defined thresholds and processesApplies judgement to identify onboarding or procurement issues and escalates where appropriatePurchase Order & Invoice MonitoringCreates and manages purchase orders (POs) for benefits-related vendors in accordance with procurement and finance policiesPerforms PO receiving and tracking to ensure alignment with vendor invoicesCoordinates with Accounts Payable and vendors to support timely and accurate invoice paymentMonitors PO and invoice discrepancies and supports resolution within established processesOperational Compliance & Data IntegrityEnsures adherence to procurement policies, SOX requirements, data governance standards, and internal controlsMaintains accurate and auditable vendor, PO, and contract data across systemsSupports audit requests and compliance checks related to vendor management and procurement activitiesOperational Excellence & Continuous ImprovementExecutes work in accordance with documented ways of working, SLAs, and KPIsIdentifies opportunities to improve efficiency, reduce manual effort, and improve vendor governance processesSupports updates to knowledge materials, templates, and standard operating proceduresProject SupportParticipates in benefits-related vendor management or procurement projects of varying sizeSupports data gathering, reporting, and documentation for initiatives and reviewsRole RequirementsHR or People Operations background with experience supporting vendor management and procurement activitiesExperience working with HR Services (HRS) and benefits vendors, including insurers or retirement providersUnderstanding of purchase order processes, invoice workflows, and vendor onboardingComfortable working in policy-driven, compliance-oriented environmentsQualifications4+ years of related experiencePrior experience in HR operations, vendor management, procurement support, or HR shared services strongly preferredEquinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.We use artificial intelligence in our hiring process. Learn more here.This posting is a new position within our organization. Apply To This Job