HR Operations Specialist

Sumsub is a leading full-cycle verification platform that enables scalable compliance. From identity and business verification to ongoing monitoring, our platform adapts to different risk appetites and market demands, ensuring global compliance. It allows customizing analytics and workflows with a no-code interface.

Over 4,000 clients — including Bitpanda, Wirex, Avis, Bybit, Vodafone, Duolingo, Kaizen Gaming, and TransferGo — trust Sumsub to accelerate growth, prevent fraud, and maintain compliance worldwide.

Now we are looking for a proactive HR Operations Specialist to manage the full employee lifecycle (onboarding/offboarding), acts as the main employee contact for inquiries and escalations, and contributes to HRIS/data projects and various HR initiatives at the international scale.

What You Will Be Doing:

• Coordinate and manage the end-to-end onboarding process for new employees, including documentation, orientation, and system setup.

• Oversee the offboarding process for departing employees, ensuring a smooth and compliant exit experience.

• Maintain, update, and audit employee records in accordance with internal standards and legal requirements.

• Ensure the secure management and proper organization of all HR files and documentation.

• Monitor changes in labor laws and employment regulations; ensure HR policies and procedures remain compliant.

• Prepare, analyze, and submit accurate HR reports for internal management and regulatory bodies as required.

• Serve as a primary point of contact for employee inquiries regarding HR policies, payroll, procedures, and benefits.

• Address routine employee concerns and escalate complex or sensitive issues to HR leadership.

• Collaborate with HRIS and data teams to design, test, and implement dashboards, reports, and system enhancements.

• Contribute to HR initiatives and special projects, such as process improvements, policy revisions, and system rollouts.

About You:

• 4+ years of progressive experience in HR operations, with a focus on onboarding, offboarding, and employee lifecycle processes.

• Strong knowledge of local labor laws (at least one EU country is a must), compliance requirements, and HR best practices.

• Proven experience working with HRIS platforms (BambooHR highly desirable).

• Excellent organizational and documentation skills, with a keen attention to detail and accuracy.

• Strong interpersonal and communication abilities, with a customer-focused approach to employee support.

• Ability to handle sensitive information with discretion and maintain confidentiality.

• Demonstrated problem-solving skills and the ability to escalate complex issues appropriately.

• Proactive mindset with the ability to work both independently and collaboratively in a dynamic environment.

• Experience supporting HR process improvement or change management projects is highly desirable.

What We Offer

• Remote-first, trust-based culture. Work from the place that works best for you. No mandatory office days, no attendance trackers. In some locations, we provide offices or coworking spaces, but the choice is yours.

• True flexibility. We do not fix you to a 9-to-5 schedule. You can adjust your working hours when needed, as long as your day stays productive and in sync with the team.

• Extra time off. Your birthday is a holiday here. Add to that 10 personal days each year, seven sick days without paperwork, and extra time to enjoy Christmas and New Year. Time to rest is part of the deal.

• Work that matters. Our mission is to build a digital world that is secure, accessible and inclusive for everyone. From fighting fraud to making online services easier and safer to use, your work will have a real impact on how people experience trust online.

• Compensation. We offer fair and transparent pay, benchmarked to the market.

• Truly global. We work across continents and time zones, with teammates and customers from all over the world. You will run campaigns that cross borders, cultures, and languages, and see your ideas land worldwide.

• Growth built in. Clear goals, open feedback and personal development plans. We support your progress with learning opportunities and by covering role-specific events, from design conferences to marketing forums.

• Team offsites. Sometimes just Slack is not enough. That is why we meet in person a few times a year. Trips are fully covered, so you can meet, collaborate, and recharge together.

• Getting you set up. We make sure you have access to the tools and hardware you need to do your work well.

• Friendly by design. Our logo is a dog for a reason. We keep things human, open and kind. We welcome individuality, quirks and different perspectives, because that is what makes our work smarter and more fun.

The hiring stages: TA screening -> Hiring Manager Interview -> Final Interview.

Sounds like a great opportunity for your career development? Then go ahead and apply!We are a global community of innovators, creators, and thinkers, and we believe that diversity fuels our innovation. Sumsub is proud to be an equal opportunity employer, committed to building a diverse and inclusive workforce. We welcome applications from people of all backgrounds, cultures, genders, experiences, abilities and perspectives. Join us in shaping the future inclusively.