Administrative Assistant

Health Disparities Research aims to reduce and ultimately eliminate disparities in cancer incidence, morbidity and mortality and cancer-related behavior through research and education addressing the determinants of disparities as well as interventions and policies designed to eliminate disparities. The primary purpose of the Administrative Assistant position is to support one or more faculty members and/or supervisors by organizing and coordinating assigned activities, and perform varying and extensive complex secretarial duties. The position requires judgment, responsiveness, initiative, and independent decision-making while demonstrating excellent interpersonal and communication skills in and outside the department. The ideal candidate for the Administrative Assistant role will have prior experience with travel coordination, calendar management, and timekeeping. Minimum $19.71 - Midpoint $24.52 - Maximum $29.33 Work Schedule: Hybrid onsite at least 2 days per week and as business needs Why Us? This role offers the opportunity to directly support meaningful cancer research efforts while working in a collaborative academic environment that values professionalism, accountability, and growth. The Administrative Assistant role supports career development through exposure to research administration, grants, and faculty operations, while offering flexibility through a hybrid work model that promotes work-life balance. • Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance. • Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options. • Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups. • Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs. Responsibilities • Maintain faculty calendars and coordinate meetings, including booking rooms, arranging catering, and reserving equipment • Attend meetings and prepare, distribute, and archive agendas and meeting minutes • Process conference registrations, travel arrangements, and expense reimbursements for faculty and department leadership • Submit requisitions, track purchase orders, and monitor related documentation • Maintain and update faculty curriculum vitae, Other Support, and Biosketch documents • Ensure faculty curriculum vitae information is accurately captured and maintained in the FIS system • Assist with grant and manuscript submissions in coordination with faculty and departmental processes • Perform monthly reconciliation for Health Disparities Research funds and projects in accordance with departmental procedures and deadlines • Serve as the primary Kronos timekeeper and oversee departmental leave requests • Track all leave types, including vacation, sick, FMLA, and administrative leave, ensuring required documentation is completed on time EDUCATION • Required: High School Diploma or Equivalent • Preferred: Bachelor's Degree WORK EXPERIENCE • Required: Four years of administrative or secretarial experience or no experience required with a preferred degree • Preferred: Prior experience with travel coordination, calendar management, and timekeeping is a plus. OTHER REQUIREMENTS • Required: Must pass pre-employment skills test as required and administered by Human Resources The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html Additional Information