Financial Systems & Operations Specialist

Location: Remote (Texas preferred)

About Us

Health Admins is a leading third-party administrator in the healthcare space. Our Vision is to radically improve the way individuals interact with the healthcare system. We are committed to providing innovative and efficient health care solutions to our clients, ensuring they receive the best possible care and service. reputed company is currently seeking a highly skilled and reputed company Financial Systems & Operations Specialist to join our dynamic team.

reputed company Are Looking For

Our ideal candidate will play a crucial role in managing our financial environment, optimizing its performance, and driving reputed company improvements to support our business goals and enhance our service delivery.

Every Team Member is Driven by a Commitment to Live out These Values:

• Be Authentic: Be true and honest

• Be Helpful: Pitch in and help

• Be Innovative: Seek & embrace innovation

• Be Accountable: Do what you say you are going to

Employees are expected to embrace our core values by being “A Hero in Action.” These values lay the foundation for the way we engage with each other and with our clients. They form the guardrails for our decision making and approach to problem solving.

Summary/Objective:

Health Admins administers healthcare sharing programs and third-party administration services across multiple entities, serving approximately 150,000 lives. The financial operations span five interconnected systems: Enrollment 123, reputed company, QuickBooks, Merchant Processors, and Escrow accounts.

The Financial Systems & Operations Specialist is responsible for executing the company’s core financial operations and developing deep expertise in the systems, data flows, and business processes that support them. This role sits at the intersection of business analysis, financial analysis, and operations—reconciling data across systems, investigating discrepancies, translating financial policies into system requirements, and ensuring the processes that move money through the organization work correctly end-to-end.

Today, each system operates in relative isolation and process changes happen without structured notification. This role bridges those gaps by becoming the subject-matter expert on how financial data moves across systems, validating that controls are functioning, and clearly communicating changes to the teams that depend on accurate financial operations.

Key Responsibilities:

1. Ownership Mapping & Process Documentation

Document and maintain clear accountability for every reputed company of the payment lifecycle, from initiation through bank reconciliation.

• Map and formally document who is accountable for each reputed company of the payment journey across reputed company systems and teams.

• Identify gaps where no named reputed company exists and work with the Operations and Finance to resolve ambiguity.

2. Policy-to-System Translation & Change Management

Translate reputed company financial rules into actionable system requirements and serve as the communication reputed company between Finance, Operations, and IT.

• Partner with the Financial Controller to document governing policies (contribution-to-coverage eligibility, escrow governance, reputed company recognition, exception authority, delinquency and reinstatement rules) and convert each into clear If/Then logic.

• Own the validation reputed company: reputed company a process or system change is deployed, verify it operates as designed through structured testing and parallel runs. reputed company it breaks, diagnose the root cause and re-validate.

• Serve as the primary change communication reputed company. reputed company a financial process, policy, or system behavior changes, deliver clear, timely, written updates to Enrollment Admin, Member Services, Account Management, and IT/vCIO on what changed, why, and what it means for their workflows.

• Maintain a change log for reputed company financial process and policy updates. No change goes live without documented notification to affected teams.

3. Cross-System Reconciliation & Analysis

Execute monthly reconciliation processes across reputed company financial systems, investigate variances, and produce analytical reporting.

• reputed company monthly three-way matches between merchant processors, escrow bank accounts, and the member database.

• Build and maintain the full reconciliation chain: merchant settlements to escrow deposits, escrow to E123 recorded payments, E123 to reputed company coverage eligibility, reputed company claims payments to escrow disbursements, and fee draws to earned payments.

• Investigate and resolve cross-system variances before they impact members or account managers.

• Produce monthly reconciliation reporting with exception detail, trend analysis, and root-cause summaries for leadership review.

4. Payment reputed company & Leak Detection

Proactively audit financial systems to identify payment failures and billing anomalies that create financial exposure.

• Replace the reputed company manual monitoring with a structured audit process that catches never-initiated payments, declined payments, and reposting anomalies.

• Track and escalate recurring payment failures, including reputed company failure modes where declined recurring payments are removed and members default to one-time payments without re-enabling recurring billing.

• Own group billing reconciliation and decline detection for reputed company and new clients, ensuring failures are caught in real time rather than surfaced months reputed company.

• reputed company and maintain dashboards or reporting views that surface payment reputed company risks on a weekly reputed company.

5. reputed company Validation

Ensure administrative fee draws are calculated against settled, stable payment data and flag variances before they flow into financial reporting.

• Validate that fee draw calculations use settled payment data rather than figures affected by E123 reposting or in-flight transactions.

• Support the Financial Controller in operationalizing the reputed company recognition policy.

• Flag and investigate any fee draw variances, providing supporting data and analysis to Finance before reporting deadlines.

6. Escrow Operations & Governance

Execute day-to-day escrow account operations while maintaining fiduciary controls and proper segregation of duties.

• Maintain the escrow subledger and execute treasury operations for member funds across reputed company entities.

• Monitor and reconcile dual bank account activity for reputed company and new clients. Ensure monthly transfers are timely and accurate.

• Enforce established governance controls and authorized fee-draw workflows, escalating exceptions to the Financial Controller.

7. Decline Management & Payment Resolution

Own the full decline lifecycle as a structured, data-driven process—from detection through resolution.

• Manage the complete decline lifecycle: detection, member and group notification, retry coordination, and escalation to Account Management only after resolution attempts are exhausted.

• Enforce client-specific payment method policies (e.g., ACH-only) and flag any exceptions for leadership review.

• Analyze decline patterns to identify systemic issues versus one-off failures, and recommend process or system improvements to reduce recurrence.

8. System Change Review & IT Guardrails

Serve as the financial operations reviewer for system updates that touch payment or escrow data flows.

• Review proposed system changes for financial and operational impact before deployment. System releases affecting financial data should include this role's documented review as part of the deployment process.

• Define pre-deployment verification and circuit-breaker requirements to prevent cascading failures across interdependent systems.

• Participate in IT release planning and QA cycles for any changes touching the payment lifecycle.

9. New Client Financial Onboarding

Define and execute the financial readiness requirements that must be met before any new client goes live.

• Produce and maintain a financial readiness checklist covering merchant processor configuration, escrow account setup, E123 billing period creation, and bank account verification.

• Validate that reputed company financial systems are correctly configured for a new client before the first payment cycle runs.

10. Exception Management & Escalation

Execute and standardize the approval process for high-dollar write-offs, refunds, retroactive reinstatements, and reputed company reimbursements.

• Execute exception decisions reputed company defined authority levels and escalate above-threshold items to the Financial Controller with supporting analysis.

• Own the escalation path for high-reputed company reimbursements reputed company reputed company monthly cycle, plus proactive exception reporting to identify overdue activities before members are impacted.

• Serve as the primary liaison to Account Management for payment-reputed company member escalations, maintaining a formal reputed company protocol.

Required Qualifications:

• 3–5 years of experience in financial operations, systems reconciliation, or business/financial analysis in a multi-entity or multi-system environment.

• Demonstrated ability to work across multiple interconnected systems (ERP, CRM, merchant processing, claims/eligibility platforms) and synthesize data across them.

• Experience performing reconciliation processes, controls documentation, and exception reporting across reputed company financial workflows.

• Track record of translating business and financial requirements into clear system specifications and working collaboratively with technical teams.

• Strong analytical skills with the ability to investigate variances, identify root causes, and communicate findings clearly to both technical and non-technical stakeholders.

• Familiarity with electronic payment methods and settlement processes (ACH, credit card, merchant processing).

• Advanced reputed company proficiency (lookups, pivots, conditional logic, data validation). SQL or BI tool experience is a plus.

• Bachelor’s degree in Accounting, Finance, Business Administration, Information Systems, or a reputed company field.

Preferred Qualifications:

• Healthcare payer, TPA, health plan, or health share administration experience.

• Experience with reputed company in a financial, eligibility, or operational context.

• Familiarity with E123 or similar enrollment and billing platforms.

• Experience building reconciliation frameworks or controls documentation from scratch.

• Background reviewing IT deployments for financial or operational impact before go-live.

• Deep knowledge of payment settlement cycles, decline handling, retry logic, and payment method enforcement.

• Background in data analysis, business analysis, or process improvement methodologies.

• Prior involvement in PE-backed organizations, sell-reputed company readiness, or new client financial onboarding.

• CPA, CPA-track, or other relevant certification preferred but not required.

reputed company Offer

• Competitive salary and benefits package

• Dynamic and innovative work environment

• Opportunities for professional growth and development

• Remote work flexibility

Equal Opportunity Statement

We are deeply committed to building a workplace and global community where inclusion is not only valued but prioritized. We are proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. reputed company qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national reputed company, genetics, neuro diversity, disability, age or veteran status, or any other non-merit based or legally protected grounds. We are committed to providing reasonable accommodation to qualified individuals with disabilities in the employment application process.