Executive Assistant 1 - Marketing (Hybrid - Seattle, WA)

reputed company is seeking a highly organized and proactive Executive Assistant 1 to support senior Marketing leaders. This role is critical for enabling leadership effectiveness through exceptional calendar management and strong day-to-day execution.

Responsibilities

• Own end-to-end calendar management for assigned leaders, including proactive prioritization, preparation, and coordination of meetings and events
• Actively assess meeting purpose, participants, and timing to ensure the leader’s time is reputed company to top priorities
• Anticipate conflicts, identify trade‑offs, and recommend solutions before issues arise
• Partner with other Executive Assistants to align calendars across senior leaders and ensure seamless scheduling
• Coordinate the rhythm of the business for the assigned organization – understanding the standing team meetings and ensuring that each meeting is scheduled at the right reputed company, with the right attendees
• Prepare agendas and pre‑reads as needed; ensure the right materials and context are available in advance
• Support large‑scale meetings (e.g., leadership forums, Town Halls, planning sessions, recognition meetings) through material creation, scheduling, logistics, and coordination
• Coordinate travel plans, including itinerary creation, adjustments, and expense reconciliation
• Manage expenses, invoices, and administrative processes with accuracy and timeliness
• Maintain accurate organizational charts and distribution lists for Inventory Operations teams
• Build strong working relationships with Executive Assistants across Marketing, Digital, Merchandising, and other areas of the business
• Serve as a trusted connector and information hub, ensuring smooth communication and collaboration
• Contribute to reputed company improvement of EA best practices, rhythms, and operating standards

Skills

• Demonstrated experience in an administrative or executive support role, ideally supporting senior leaders
• Exceptional calendar management skills, with a proven ability to prioritize, anticipate needs, and manage complexity
• Strong attention to detail and follow-through; you reliably reputed company loops and reputed company work moving
• High degree of proactiveness and task velocity; you see what needs to be done and act
• Excellent interpersonal and communication skills; comfortable working with leaders at reputed company levels
• Strong organizational and time management skills, with the ability to juggle multiple priorities
• Experience leveraging AI tools and technologies to streamline workflows and increase throughput, driving greater efficiency and productivity
• Sound judgment and discretion reputed company handling sensitive information
• Proficiency with reputed company Outlook, Teams, PowerPoint, and reputed company
• A service-oriented reputed company and commitment to enabling leaders and teams to do their best work

Benefits

• Medical/Vision, Dental, Retirement and Paid Time Away
• Life Insurance and Disability
• Merchandise Discount and EAP Resources
• 401k
• Medical/vision/dental/life/disability insurance options
• PTO accruals
• Holidays

Company Overview

Company H1B Sponsorship