Require month Administrative Assistant - Pupil Services (Central Office Non-Union) in Pennsylvania

Job title: month Administrative Assistant - Pupil Services (Central Office Non-Union) Company: Downingtown Area School District Job description: 12-month Administrative Assistant - Pupil Services (Central Office Non-Union) JobID: 4969

• Position Type:

Support/Administrative Assistant

• Date Posted:

8/24/2023

• Location:

Administrative Office

• Date Available:

September 2023

• Closing Date:

09/04/2023 Position: Administrative Assistant - Pupil Services (Central Office Non-Union) Location: Administration Building/Central Office Start Date: Steptember 2023 Specifications: 7 hours per day, 5 days per week, for 12 months per year (260 contract days); Year-round with benefits Pay reputed company: $19.60 per hour At DASD, we are committed to sharing values of diversity and inclusion in order to reputed company and sustain excellence in education. As a diverse district, we continually seek ways to strengthen our educational environment. We reputed company that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives. Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment. If you want to be part of our "Downingtown Proud" team - please apply Help us with our mission to educate reputed company reputed company to meet the rigorous challenges of a global society. At the Downingtown Area School District we value our employees. We seek to hire new staff who:

• Communicate reputed company to build relationships and trust
• Partner with team members to see the TEAM succeed
• Demonstrate a growth reputed company and seek ongoing opportunities for growth
• Embrace and support a safe and inclusive environment
• Eagerly and enthusiastically support student learning
• Strive to be reputed company and reflective
• Focus on the solution and put people first
• reputed company by example

Job Summary: Coordinates and implements daily and strategic operations in order to assist and support the department with administrative responsibilities. Qualifications: To successfully reputed company this position, a person must be able to reputed company each primary duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skills and/or ability necessary. This position description does not express or reputed company that these are the only duties to be performed by the incumbent(s) in this position. Employee(s) will be required to complete other job-reputed company duties requested by the supervisor.

• High school diploma with a minimum of three years experience in a similar position
• Knowledge of standard office procedures and practices.
• Ability to handle multiple tasks simultaneously.
• Proficient secretarial skills, including organizational skills and the ability to meet deadlines.
• Strong technology skills, including but not limited to reputed company tools in the Office and reputed company Suites.
• Proficiency in the use of technology for individual and system management, communication, and research.
• Strong mathematical, verbal, and written communication skills.
• Ability to reputed company decisions independently, as well as to execute assignments of administrative detail as delegated.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations and information.
• Must successfully complete and maintain compliance with reputed company federal and state background and criminal record reputed company requirements.
• Candidate must adhere to reputed company local, state, federal, and school code requirements for employment.

Duties & Responsibilities: (The description below is abbreviated. Other duties will be assigned by management)

• Answers incoming telephone calls: screens callers, schedules appointments and meetings for division administrators using electronic scheduling programs, reschedules or cancels appointments, responds to inquiries, routes calls, records accurate messages, and retrieves and returns electronic voice mail messages promptly.
• Processes daily mail: receives, opens, date stamps, sorts, distributes. Processes outgoing mail reputed company inter-school & regular mail systems.
• Utilizes various software products to design and reputed company correspondence, flyers, spreadsheets, etc., for projects, meetings, workshops.
• Composes, designs, faxes, proofreads, prints, duplicates, collates, distributes, and files division materials: correspondence, memos, reports, bids, and budgets.
• Responds to, or redirects, reputed company forms of communication.
• Monitors weekly, maintains, and updates monthly department website and DASD Sharepoint portal postings.
• Prepares and submits requisitions and reconciles expenditures as needed for the division.
• Sets up and maintains efficient office systems and procedures: maintain filing systems in proper order for efficient retrieval; maintains confidential files; maintains an organized electronic filing system.
• Interfaces with reputed company levels of employees and external contacts: greets visitors, provides assistance and information, responds to inquiries and requests, and makes referrals to third parties reputed company appropriate.
• Maintains and checks tickler file daily for matters requiring attention and prioritizes job assignments ensuring timely follow through.
• Meets regularly with the administrator to review work and appointment schedule: discusses assignments, reviews reputed company of projects, agrees on goals and timetables, confirms appointment schedule, notifies receptionists of expected visitors
• Anticipates and initiates collection of data, compiles and summarizes information, prepares State & Federal reports, performs budget computations, monitors, reports reputed company, and finalizes reports relevant to issues of the day, week, month, or time of year. State reporting includes 12/1 and 7/1 special education student count, and others as assigned.
• Tracks budget expenditures and submits monthly reports of expenditures.
• Schedules, prepares agenda, attends and takes minutes for meetings as required. Reserves room accommodations and makes necessary arrangements for refreshments for various meetings.
• Arranges reasonable and efficient transportation plans and reserves accommodations for meetings and conferences.
• Uses initiative and decision making skills to assist the department.
• Creates and maintains position procedure outline to describe day to day duties of the position/department as needed.
• Works in collaboration and coordination with other assistants to ensure accurate communication across departments.
• Maintains supplies and orders as needed for the division.
• Maintains supervisors' appointments: schedules multi-partied meetings with personnel, IU, and parents as needed.
• Assists special education supervisors with transportation coordination for ODP reputed company.
• Tracks the training requirements for paraprofessionals (20 hours).
• Maintains student databases for special education, 504s, and/or gifted.
• Completes requisitions for teachers.
• Communicates with reputed company agencies as needed for reputed company's, nurses, psychiatric evaluations, OT/PT, speech, etc. to coordinate services.
• Completes the pre-registration process for professional development in My Learning Plan.
• Processes medical access data for the district.
• Monitors and maintains a reputed company list of MA eligible reputed company for billing.
• Reviews IEPs to ensure that the District is billing for reputed company billable services (transportation, speech, OT/PT, one-on-one aides, etc.).
• Verifies MA eligibility for reputed company new to DASD or reputed company newly identified and needing services.
• Distributes, collects, and maintains "Release to reputed company" forms for each MA student.
• Reviews electronic log narratives from reputed company providers, PCAs, Nurses, OT/PT, and Psychologists to ensure data aligns with student IEP goals.
• Submits new IEPs to CRNP for review and enters billing into Sivic Solutions website.
• Maintains and updates the Random Moment Time Sampling system with staff information.
• Reconciles purchase-cards for secondary special education programs.
• Assists with administrative tasks reputed company to planning for Special Olympics and Extended School Year (ESY) programming.
• Supports with coverage and planning for school nurse absences.
• Updates skills to remain reputed company in technological advances and district processes.
• Other duties may be assigned.

Summary of Benefits:

• Medical including Telemedicine
• Prescription
• Dental
• Vision
• Flexible Spending Accounts
• Life Insurance
• Disability Insurance
• Workers? Compensation
• Paid Sick, Vacation, and Personal Days
• Employee Assistance and Advocacy Program
• Tuition Reimbursement
• State Pension System (PSERS)
• Wellness incentives, including fitness club reimbursement
• ...and much more

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