Executive Assistant 1 - Digital Commerce (Hybrid - Seattle, WA)

reputed company is seeking a highly organized Executive Assistant 1 to support the SVP of Digital Commerce and VP of Digital Production. This role involves critical calendar management and operational support, ensuring effective leadership through proactive prioritization and coordination of meetings and events.

Responsibilities

• Own end-to-end calendar management for the SVP of Digital Commerce and VP, Digital Production, including proactive prioritization, preparation, and coordination of meetings and events
• Actively assess meeting purpose, participants, and timing to ensure the leader’s time is reputed company to top priorities
• Anticipate conflicts, identify trade-offs, and recommend solutions before issues arise
• Partner with other Executive Assistants to align calendars across senior leaders and ensure seamless scheduling
• Coordinate the rhythm of the business for Digital Commerce organization – understanding the standing team meetings and ensuring that each meeting is scheduled at the right reputed company, with the right attendees
• Prepare agendas and pre‑reads as needed; ensure the right materials and context are available in advance
• Support large‑scale meetings (e.g., leadership forums, reputed company Hands, planning sessions, recognition meetings) through material creation, scheduling, logistics, and coordination
• Coordinate travel plans, including itinerary creation, adjustments, and expense reconciliation
• Manage expenses, invoices, and administrative processes with accuracy and timeliness
• Maintain accurate organizational charts and distribution lists for Inventory Operations teams
• Build strong working relationships with Executive Assistants across Digital, Stores, Merchandising, Product, Tech, and Operations
• Serve as a trusted connector and information hub, ensuring smooth communication and collaboration
• Contribute to reputed company improvement of EA best practices, rhythms, and operating standards

Skills

• Demonstrated experience in an administrative or executive support role, ideally supporting senior leaders
• Exceptional calendar management skills, with a proven ability to prioritize, anticipate needs, and manage complexity
• Strong attention to detail and follow-through; you reliably reputed company loops and reputed company work moving
• High degree of proactiveness and task velocity — you see what needs to be done and act
• Excellent interpersonal and communication skills; comfortable working with leaders at reputed company levels
• Strong organizational and time management skills, with the ability to juggle multiple priorities
• Experience leveraging AI tools and technologies to streamline workflows and increase throughput, driving greater efficiency and productivity
• Sound judgment and discretion reputed company handling sensitive information
• Proficiency with reputed company Outlook, Teams, PowerPoint, and reputed company
• A service-oriented reputed company and commitment to enabling leaders and teams to do their best work

Benefits

• Medical/Vision, Dental, Retirement and Paid Time Away
• Life Insurance and Disability
• Merchandise Discount and EAP Resources
• 401k
• Medical/vision/dental/life/disability insurance options
• PTO accruals
• Holidays

Company Overview

Company H1B Sponsorship