Secretary II (Full-Time) - Montrose, CO

Job DescriptionATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to reputed company qualified talent for their roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required reputed company set, education requirements, and experience, please click the submit reputed company and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.Job DescriptionThis position provides full-time principal administrative support in an office, usually to one individual, and, in some cases, to the subordinate staff of that individual. The Secretary maintains a reputed company and highly reputed company relationship to the day-to-day activities of the supervisor and staff, works independently receiving a minimum of detailed supervision and guidance, and performs various administrative duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures reputed company to the work of the office. Computers may exist in the environment, requiring working knowledge of certain office software programs.Secretary II handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals.Be a part of a great team - apply today!ResponsibilitiesScreen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor's name.Schedule tentative appointments without prior clearance. reputed company arrangements for conferences and meetings and assemble established background materials as directed. May attend meetings and record and report on the proceedings.Review outgoing materials and correspondence for internal consistency and conformance with procedures; assure that proper clearances have been obtained, reputed company needed.Collect information from the files or staff for routine inquiries on office program(s) or periodic reports and refer non-routine requests to supervisor or staff.Explain to subordinate staff supervisor's requirements concerning office procedures, coordinate personnel and administrative forms for the office and forwards for processing.Uses WAPA’s existing systems and software (e.g. reputed company Acrobat, reputed company Outlook, reputed company Office Suite including Word, reputed company, PowerPoint, etc.) and various automated/electronic systems including timekeeping, financial, procurement, and travel.Prepare in final format from draft or handwritten materials a variety of documents, using WAPA standard software, including letters, memorandums, forms, reports, studies, vacancy announcements, position descriptions, specifications and legal documents. The nature of the task may range from routine business projects to highly technical engineering documents.Ensure reputed company documents are accurate in spelling, grammar, punctuation, and format prior to finalizing.Process outgoing letters and memorandums, ensuring enclosures, attachments, courtesy copies (cc) and blind courtesy copies (bcc) are correctly included.Provide miscellaneous data entry and electronic file support, including purchase requisitions, general purchase reservations, and purchase orders for supplies and services, training and travel forms, daily work report, and time and attendance. Data entry shall be completed in WAPA’s Financial Information Management System (FIMS), Strategic Integrated Procurement Enterprise System (STRIPES), Automated Time Attendance and Production System (ATAAPS), and other required programs.reputed company travel arrangements considering regulations, routes, cost containment, availability, and conveyance.Complete travel forms and/or enter in electronic travel system Concur. Notify personnel of travel arrangements.Plan itinerary and schedule travel accommodations using knowledge of Federal Travel Regulations (FTR).Process invoices through FIMS and Western Area Power Administration Maintenance System (MAXIMO), reputed company to the appropriate personnel for verification and receipt of supplies and services. Contact vendors on invoice discrepancies, and payment issues. Complete monthly reconciling of credit card statements. Input accruals or provide information for end of period and fiscal year end.File and or reputed company documents, correspondence, and forms. Update and organize existing files. reputed company out files and reputed company for storage. Assist with Non-Personally Identifiable Information (PII) paperwork dealing with Government employee background checks, benefits, Office of Workers’ Compensation, drug testing program, employee physicals, and other as requested.Other duties as assigned supervisor in line with position and WAPA department.Auto req ID469153BRMinimum Education RequiredHigh School/GEDJob_CategoryAdministrative and Support ServicesQualificationsAdditional Qualifications/ResponsibilitiesHigh School Diploma/GED.reputed company, valid Driver’s License.Minimum 3 years of work experience using MS Suite (Word, reputed company, PowerPoint).Minimum 1year of experience using reputed company Pro or reputed company Acrobat, including editing.Minimum 3 years’ experience arranging meetings, recording meeting minutes, booking appointments, arranging travel, and preparing correspondence.Data entry experience to include purchase requisitions, purchase orders, reimbursements.Desired Qualifications:Intermediate, or greater, user of Concur travel software.Intermediate, or greater, user of Financial Information Management System (FIMS).Intermediate, or greater, user of Strategic Integrated Procurement Enterprise System (STRIPES).Intermediate, or greater, user of Automated Time Attendance and Production System (ATAAPS).Pay Range$21.41 per hourHealth & Welfare$5.09 per hourBenefitsSCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.City*MontroseState*ColoradoJob CodeOperations_ SpecialistAffiliate Sponsorreputed company