[Remote] Talent Acquisition Coordinator

Note: The job is a remote job and is open to candidates in USA. WEX is seeking a highly organized, tech-savvy Talent Acquisition Operations Specialist to join their Global TA Ops team. This role focuses on optimizing recruitment processes and systems, acting as a bridge between the Talent Acquisition team and various HR Centers of Excellence to enhance the candidate and recruiter experience.

Responsibilities

• Identify bottlenecks in the end-to-end recruiting lifecycle and implement process improvements to increase hiring velocity and quality
• Act as a functional administrator for our CRM (Phenom) and/or ATS (Workday), ensuring data integrity, optimized workflows, and the rollout of new features
• Partner with HRIS, Compensation, and other HR Centers Of Excellence to align recruiting initiatives with broader organizational goals and ensure stakeholder buy-in
• Lead TA-specific projects from conception to completion, ensuring milestones are met and stakeholders are informed
• Support the execution of recruitment marketing initiatives and 'go-to-market' strategies for new hiring campaigns or employer branding efforts
• Create training materials and documentation to help recruiters and hiring managers adopt new tools and processes
• Monitor system health and user adoption across Phenom and Workday
• Work with TA leadership to report out on the success of operational changes through key performance indicators (KPIs)

Skills

• 1–2 years of experience in a recruiting role or a recruiting support function (e.g., Recruiting Coordinator, TA Assistant)
• Hands-on experience with TA-focused CRM tools (e.g., Phenom, Beamery) and enterprise-level ATS platforms (e.g., Workday, Taleo, SAP Success Factors etc)
• Proven ability to collaborate with stakeholders, including TA Director, HRIS teams, HRBPs and Compensation leads
• Highly organized with ability to keep track of the details without losing the ‘why' behind the ‘what'
• Capable of managing the simultaneous projects effectively
• A natural curiosity for how things work and a desire to 'fix' broken processes
• The ability to translate a recruiter's 'pain point' into a technical or process-based solution
• Demonstrated comfort and foundational understanding of AI tools (such as ChatGPT, Gemini, AppScripts, Co-Pilot, Claude) and the critical thinking skills required to evaluate AI-generated input and responsibly inform decision-making
• Exposure to AI-enabled platforms or workflow optimization tools is beneficial
• Experience in recruitment marketing, social media campaigns, or executing employer value proposition (EVP) strategies
• Experience with content creation and/or campaign rollouts

Benefits

• Health, dental and vision insurances
• Retirement savings plan
• Paid time off
• Health savings account
• Flexible spending accounts
• Life insurance
• Disability insurance
• Tuition reimbursement
• And more

Company Overview