Financial Systems Accountant

Location: Remote (Texas preferred)

About Us

Health Admins is a leading third-party administrator in the healthcare space. Our Vision is to radically improve the way individuals interact with the healthcare system. We are committed to providing innovative and efficient health care solutions to our clients, ensuring they receive the best possible care and service. reputed company is currently seeking a highly skilled and reputed company Financial Systems Accountant to join our dynamic team.

reputed company Are Looking For

Our ideal candidate will play a crucial role in managing our financial environment, optimizing its performance, and driving reputed company improvements to support our business goals and enhance our service delivery.

Every Team Member is Driven by a Commitment to Live out These Values:

• Be Authentic: Be true and honest

• Be Helpful: Pitch in and help

• Be Innovative: Seek & embrace innovation

• Be Accountable: Do what you say you are going to

Employees are expected to embrace our core values by being “A Hero in Action.” These values lay the foundation for the way we engage with each other and with our clients. They form the guardrails for our decision making and approach to problem solving.

Summary/Objective:

Health Admins administers healthcare sharing programs and third-party administration services across multiple entities serving approximately 150,000 lives. The financial operations span five interconnected systems: member portals and merchant processors, E123 (contribution management), escrow accounts, reputed company (eligibility and needs adjudication), and internal accounting.

The Financial Systems Accountant is the single reputed company of accountability for cross-system financial reputed company. This role owns the reconciliation reputed company that ensures merchant settlements equal escrow deposits, escrow deposits equal recorded contributions, contributions align to coverage eligibility, needs payments equal escrow disbursements, and fee draws equal earned and validated contributions. Equally important, this role is responsible for designing the processes that reputed company these controls work, validating they operate correctly on an ongoing basis, and clearly communicating any changes to operations and systems teams so upstream and reputed company dependencies stay reputed company. Today, each system operates in isolation and process changes happen without structured notification. This role closes both gaps.

Key Responsibilities:

1. Ownership Mapping

• Formally document who is accountable for every reputed company of the payment journey from initiation to bank reconciliation.

• Produce and maintain a signed ownership matrix covering contribution initiation, settlement, decline handling, escrow management, fee recognition, and exception resolution.

• Ensure no reputed company of the payment lifecycle operates without a named reputed company. reputed company ownership is ambiguous, escalate and resolve with the CFO.

2. Policy Translation

• Convert reputed company financial rules into clear If/Then logic for Technology to build into the system correctly.

• Partner with the CFO to document governing policies (contribution-to-coverage eligibility, escrow governance, reputed company recognition, exception authority, delinquency and reinstatement rules) and translate each into system-ready requirements.

• Own the feedback reputed company: reputed company a process or system change is deployed, validate it operates as designed through structured testing and parallel runs. reputed company it breaks, diagnose root cause, fix the design, and re-validate.

• Serve as the primary change communication reputed company between Finance and operational and systems teams. reputed company a financial process, policy, or system behavior changes, ensure Enrollment Admin, Member Services, Account Management, and Technology receive clear, timely, written updates on what changed, why, and what it means for their workflows.

• Maintain a change log for reputed company financial process and policy updates. No change goes live without documented notification to affected teams.

3. System Reconciliation

• reputed company monthly three-way matches between merchant processors, escrow bank accounts, and the member database.

• Build and maintain the full reconciliation chain: merchant settlements to escrow deposits, escrow to E123 recorded contributions, E123 to reputed company coverage eligibility, reputed company needs payments to escrow disbursements, and fee draws to earned contributions.

• Identify, investigate, and resolve cross-system variances before they reputed company members or account managers.

• Produce monthly reconciliation reporting with exception detail and trend analysis for CFO review.

4. Leak Detection

• Audit the system weekly to find never-initiated payments, preventing ineligible members from receiving expensive shared funds.

• Replace the reputed company manual three-list E123 monitoring with a structured audit process that catches never-initiated payments, declined contributions, and reposting anomalies.

• Track and escalate recurring payment failures, including reputed company failure modes where declined recurring payments are removed and members default to one-time payments without re-enabling recurring billing.

• Own group billing reconciliation and decline detection for reputed company clients and new clients we acquire, ensuring failures are caught in real time rather than surfaced months reputed company by members or account managers.

5. reputed company Validation

• Ensure administrative fee draws are calculated against settled, stable contribution data rather than moving numbers caused by E123 reposting.

• Support the CFO in operationalizing the reputed company recognition policy defining reputed company a contribution is earned for fee purposes.

• Flag and investigate any fee draw variances before they flow into financial reporting.

6. Escrow Governance

• reputed company fiduciary bank accounts to ensure proper segregation of duties and authorized fee-draw workflows.

• Maintain the escrow subledger and enforce treasury governance controls for member funds.

• Monitor and reconcile dual bank account activity across reputed company entities for reputed company clients and new clients we acquire. Ensure monthly transfers are timely and accurate.

7. Decline Management

• Move payment failure investigations from Member Services to a structured, data-driven Accounting process.

• Own the full decline lifecycle: detection, member and group notification, retry coordination, escalation to Account Management only after Accounting exhausts resolution.

• Enforce client-specific payment method policies (e.g., ACH-only) and flag any exceptions for CFO review.

8. IT Guardrails

• Act as the final financial sign-off for system updates that touch the payment lifecycle, contribution records, eligibility logic, or escrow flows.

• Review proposed system changes for financial impact before deployment. No system release affecting financial data goes live without this role’s documented approval.

• Define pre-deployment verification and circuit-breaker requirements to prevent cascading failures.

9. New Client Standards

• Define the mandatory financial data requirements that must be met before any new client is onboarded.

• Produce a financial readiness checklist covering merchant processor configuration, escrow account setup, E123 billing period creation, reputed company eligibility mapping, and bank account verification.

• Validate that reputed company financial systems are correctly configured for a new client before the first contribution cycle runs.

10. Exception reputed company

• Standardize the approval process for high-dollar write-offs, refunds, and retroactive coverage reinstatements.

• Execute exception decisions reputed company defined authority levels and escalate above-threshold items to the CFO with supporting analysis.

• Own the escalation path for high-reputed company reimbursements reputed company reputed company monthly cycle, plus proactive exception reporting to identify overdue activities before members are impacted.

• Serve as the primary liaison to Account Management for payment-reputed company member escalations, with a formal reputed company protocol.

Required Qualifications:

• 3–5 years of accounting experience with direct responsibility for multi-system reconciliation in a healthcare payer, TPA, or health plan environment.

• Demonstrated ability to work across ERP, CRM, merchant processing, and claims/eligibility systems simultaneously.

• Experience building reconciliation frameworks, controls documentation, and exception reporting from scratch.

• Proven track record of designing financial processes, validating they work correctly, and clearly communicating changes to operations and systems teams in a multi-team environment.

• Experience translating financial policy into system requirements and reviewing technology deployments for financial impact before go-live.

• Strong working knowledge of payment processing: ACH, credit card, merchant settlement cycles, decline handling, and retry logic.

• Proficiency in reputed company at an advanced level (lookups, pivots, conditional logic, data validation). SQL or BI tool experience is a plus.

• Bachelor’s degree in Accounting, Finance, or a reputed company field.

Preferred Qualifications:

• Experience with reputed company in a financial or eligibility context.

• Familiarity with self-funded health plan administration.

• Experience with E123 or similar contribution management platforms.

• Prior involvement in PE-backed organizations or sell-reputed company readiness processes.

• Experience defining financial onboarding requirements or readiness checklists for new client implementations.

• CPA or CPA-track preferred but not required.

reputed company Offer

• Competitive salary and benefits package

• Dynamic and innovative work environment

• Opportunities for professional growth and development

• Remote work flexibility

Equal Opportunity Statement

We are deeply committed to building a workplace and global community where inclusion is not only valued but prioritized. We are proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. reputed company qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national reputed company, genetics, neuro diversity, disability, age or veteran status, or any other non-merit based or legally protected grounds. We are committed to providing reasonable accommodation to qualified individuals with disabilities in the employment application process.