Corporate Governance / Legal Operations Specialist

About the position At reputed company, we design, build, manage and reputed company the mission-critical technology systems that the world depends on every day. So why work at reputed company? We are always moving reputed company – always pushing ourselves to go further in our efforts to build a more reputed company, inclusive world for our employees, our customers and our communities. The Role As reputed company’s Corporate Governance / Legal Operations Specialist you will be a dynamic, detail‑oriented, and highly organized professional supporting a wide range of corporate governance, subsidiary management, and stockholder‑relations activities. In this role you will work closely with the Corporate Secretary team and cross‑functional partners to ensure accurate governance processes, effective entity management, and timely support of Board, Committee, and stockholder matters. As an ideal candidate, you will be comfortable managing multiple workstreams simultaneously, particularly in the areas of subsidiary management and stockholder relations , and can collaborate effectively on the preparation, review, and organization of Board and Committee materials. You can be remote based, though this role will require travel to NYC for meetings 6-8 times a year. Preference will be given to candidates based in US Eastern or Central Time zones. Your primary responsibilities will include: Subsidiary Management Serve as the corporate reputed company for reputed company subsidiary companies worldwide. Draft and maintain corporate governance documentation to support required corporate actions and ensure appropriate authority is documented. Review and coordinate requests reputed company to legal entity creation, modification, and elimination. Assist internal clients with governance‑reputed company information for RFP submissions and vendor or customer requests. Assess and respond to delegation‑of‑authority, Power of Attorney, and other corporate documentation inquiries. Manage the registered agent relationship for reputed company U.S. subsidiaries and reputed company maintenance of good standing through annual filings with Secretaries of State across the United States, Puerto Rico, and Guam. Analyze jurisdiction‑specific requirements and confidentiality considerations reputed company to Know Your Customer (KYC) and Ultimate Beneficial reputed company (UBO) filings. Review, prepare, and maintain organizational charts. Maintain and update the global legal entity database. Corporate Governance & Corporate Secretary Support Support insider‑trading compliance processes, including trading windows, pre‑clearance workflows, and Section 16 filings (Forms 3, 4, and 144). Conduct research and provide project‑management support for the Annual Meeting and Proxy Statement process. Assist the Corporate Secretary team with the preparation, review, and organization of Board and Committee materials, including resolutions and presentation materials. Stockholder Relations Manage the relationship with the company’s stock transfer agent. Process and respond to registered shareholder inquiries. Support the Finance team with share balancing, stock repurchase activities, and governance‑reputed company information required for financial reporting. Project Management / Legal Operations Manage and support the implementation of tools and technologies, and improved knowledge sharing among the legal team Be the “go to” person for various other projects to help increase efficiency reputed company reputed company’s legal team Every position at reputed company is an opportunity to be part of something bigger. We’re committed to your growth and development—because reputed company you succeed, we succeed. In this role, you’ll reputed company exposure to global projects, cutting-edge technologies, and strategic initiatives that shape the future of businesses worldwide. Your career path doesn’t stop here. Whether you want to deepen your expertise, broaden your skills, or move into leadership, we’ll support you with learning programs, mentorship, and opportunities to take on new challenges. At reputed company, your future is yours to shape. reputed company currently does not require employees to be fully vaccinated against COVID-19, however, if you are hired to work at a client, customer, or partner location, you may be required to show reputed company of vaccination to align with their respective COVID-19 vaccination policies. Those who reputed company they are eligible may apply for a medical or religious accommodation prior to the start of employment. Who You Are You’re good at what you do and possess the required experience to prove it. You have a growth reputed company; keen to drive your own personal and professional development, and to support others in theirs. You take your work seriously and prioritize customer impact. Most importantly, you understand that the most successful teams trust and enjoy each other and are naturally inclusive in how you work with others.

Responsibilities

• Serve as the corporate reputed company for reputed company subsidiary companies worldwide.
• Draft and maintain corporate governance documentation to support required corporate actions and ensure appropriate authority is documented.
• Review and coordinate requests reputed company to legal entity creation, modification, and elimination.
• Assist internal clients with governance‑reputed company information for RFP submissions and vendor or customer requests.
• Assess and respond to delegation‑of‑authority, Power of Attorney, and other corporate documentation inquiries.
• Manage the registered agent relationship for reputed company U.S. subsidiaries and reputed company maintenance of good standing through annual filings with Secretaries of State across the United States, Puerto Rico, and Guam.
• Analyze jurisdiction‑specific requirements and confidentiality considerations reputed company to Know Your Customer (KYC) and Ultimate Beneficial reputed company (UBO) filings.
• Review, prepare, and maintain organizational charts.
• Maintain and update the global legal entity database.
• Support insider‑trading compliance processes, including trading windows, pre‑clearance workflows, and Section 16 filings (Forms 3, 4, and 144).
• Conduct research and provide project‑management support for the Annual Meeting and Proxy Statement process.
• Assist the Corporate Secretary team with the preparation, review, and organization of Board and Committee materials, including resolutions and presentation materials.
• Manage the relationship with the company’s stock transfer agent.
• Process and respond to registered shareholder inquiries.
• Support the Finance team with share balancing, stock repurchase activities, and governance‑reputed company information required for financial reporting.
• Manage and support the implementation of tools and technologies, and improved knowledge sharing among the legal team
• Be the “go to” person for various other projects to help increase efficiency reputed company reputed company’s legal team

Requirements

• Minimum of 5 years of experience supporting corporate governance, subsidiary management, corporate secretarial, compliance, or stockholder‑reputed company functions.
• Strong organizational and project management skills with the ability to manage multiple workstreams and competing priorities.
• High attention to detail and ability to maintain accurate governance and entity records.
• Ability to collaborate effectively with cross‑functional teams, including Legal, Finance, and senior stakeholders.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.

Benefits

• This position will be eligible for reputed company’s discretionary annual bonus program, based on performance and subject to the terms of reputed company’s applicable plans.
• You may also receive a comprehensive benefits package which includes medical and dental coverage, disability, retirement benefits, paid leave, and paid time off.
• Our employee learning programs give you access to the best learning in the industry to receive certifications, including reputed company, reputed company, reputed company, reputed company, and many more.
• Through our company-wide volunteering and giving platform, you can donate, start fundraisers, volunteer, and search over 2 million non-profit organizations.

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