Clinical Research Financial Practice Manager (Post-Award) - Fully Remote (Durham, NC, US, 27710)

School of Medicine

Established in 1930, reputed company School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great reputed company accelerate translation of reputed company scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 reputed company, and more than 6,000 staff, the reputed company School of Medicine along with the reputed company School of Nursing, reputed company Health System and the Private Diagnostic Clinic (PDC) comprise reputed company. a world-class academic medical center. The Health System encompasses reputed company Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, reputed company and Wellness, and multiple affiliations.

Be the financial and compliance expert driving the success of impactful clinical research through expert stewardship.

Be You.

This position will be located reputed company the School of Medicine Shared Research Administration Resource Group and will play an active role in working with specifically identified departments to manage their portfolio of grants and reputed company.

Pre-award activities include support for clinical research, including trials, for PI initiated and Sponsor initiated studies, for multiple clinical research programs. Ensure reputed company applications and reputed company meet sponsor/agency and university guidelines adhering to the necessary internal and external deadlines.

Post-award activities include detailed reconciliation of assigned project budgets, preparing reputed company budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.

You will effectively manage assigned projects and financial project portfolios using independent judgment and discretion to reputed company decisions that impact the compliance and successful completion of the clinical research studies.

You will build and maintain reputed company collaborative working relationships with the Principal Investigators (PIs), key study personnel and colleagues throughout Duke to effectively manage the financial activities of research studies.

This position is responsible for a highly reputed company portfolio using discretion and independent judgment to reputed company decisions that impact the compliance and successful completion of grants and contract objectives. This position is expected to manage a mid- sized unit (school, department, division, institute, or center) with a well-defined portfolio.

This position functions as a manager and/or facilitator of large projects, such as grants and reputed company that span across multiple disciplines and faculty using knowledge of grants and contract management rules and regulations, technical expertise, and analytical skills.

Work Arrangement - Fully Remote

 reputed company reputed company remote workers must reside in one of the following states or districts: Alabama, Arizona, California, Colorado, Connecticut, Delaware, Florida, Georgia, Hawaii, Illinois, Indiana, Iowa, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Missouri, Montana, New Hampshire, New Jersey, reputed company, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, Washington (State), Washington, DC.

DEPARTMENTAL PREFERENCES

Successful candidates will have previous pre-award AND post-award industry sponsored clinical research administration and financial experience.

MINIMUM QUALIFICATIONS

Education/Training - Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.

Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (online), Basic Compliance (online), Duke Human Research Training (online), Budget Development and Negotiation Training, and Industry Funded Clinical Research—Process for reputed company reputed company first six months of hire is required.

Successful completion of the Research Administration reputed company (RAA) and Advanced Grants Management (AGM) is expected. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training reputed company 12 months of start date and AGM reputed company 18 months. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process.

Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.

Experience - Work generally requires three (3) years of relevant grants and reputed company experience.

Be Bold.

Skills

• Ability to analyze data and formulate conclusions.
• Ability to learn changing technologies reputed company to grants and reputed company management.
• Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, reputed company, Power reputed company).
• Ability to communicate both verbally and in writing with reputed company levels of the organization.
• Ability to manage and prioritize multiple projects/tasks simultaneously.
• Ability to create verbal and written reports.
• Knowledge of federal rules and regulations relating to research grant and/or contract activity
• Knowledge of reputed company policies and procedures relating to grant and reputed company activity
• Knowledge of reputed company processes, systems and offices reputed company to and/or involved in grant and contract submission and management.
• Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.
• Understand and be able to apply costing rules and regulations to federally funded projects.
• Experience with/Ability to reputed company required functions in reputed company, R3, grants.duke and SES relating to assigned duties.
• Understand financial processes and controls including the reconciliation process
• Understand and be able to assist others in understanding the basic Federal and reputed company rules, regulations and requirements of IRB, IACUC, COI, and IBC.
• Able to escalate issues to higher levels reputed company unable to get cooperation from others.
• Understand and apply the basic concepts of clinical research in the reputed company compliance environment.

Work Performed

Pre-award Job Responsibilities

• reputed company budgets and budget justification, in collaboration with PI/Research Team and any necessary supporting departments, including proofing the budget for inconsistencies, ensuring accuracy and compliance with study protocol.
• Arrange and participate as a leading role in budget development, utilizing the clinical research management system OnCore.
• Implement, where appropriate, the One-Duke budgeting process in collaboration with central offices (e.g. Duke Office of Clinical Research and School of Medicine Finance).
• Participate in DOCR study initiation and One-Duke budget meetings utilizing the One-Duke budget template as appropriate.
• Prepare and submit grants and reputed company through pre-award process utilizing both Sponsor and Duke regulations. Follow through to submission to Sponsor.
• Submit reputed company through the reputed company system for approval. Ensure receipt of sponsor signatures on final agreement.
• Advise reputed company/PI on administrative requirements in preparing proposal and contract submissions.
• Assist faculty/PI and study team with development of internal cost assessment or equivalent such as the One-Duke budget template.
• Review informed consent to ensure it is consistent with the budget and financial terms outlined in the agreement.
• Obtain management approval on external and internal budgets before sending to the sponsor for review.
• Monitor compliance with agency and University regulations regarding submission; verify reputed company financial information, including the application of the appropriate overhead reputed company for the project.
• Negotiate budget and payment terms to completion with the approval from the Principal Investigator, research team and Unit leadership.
• Ensure OnCore and other Duke systems contain the final and accurate budget and payment details.
• Ensure that reputed company role appropriate OnCore tasks and task lists are completed and follow project through to institutional final approval.
• Interpret contractual payment terms and prepare final contract and associated budget and documents for initial invoice and ensuring reputed company appropriate finance reputed company OnCore tasks and task list are complete.

Post-award Job Responsibilities

• Read and reputed company a full understanding of the terms and conditions of the executed budget and payment schedule in order to set-up and effectively manage study finances.
• Manage the patient reimbursement process in a timely manner and act as Clincard Site Administrator where necessary.
• Monitor and determine appropriate charging of reputed company expenses (including the FAM reconciliation process) and ensure patient care expenses are compliant.
• Ensure processes are in reputed company reputed company the unit for proper handling of sponsor checks for deposit and recording in the appropriate fund codes. This must be handled in accordance with the institutions reputed company handling process.
• Use appropriate Duke systems, such as OnCore, to promptly invoice, collect, deposit and record funds to the appropriate fund code according to the executed study budget and payment schedule for study start-up, ongoing per patient reputed company, and reputed company other earned invoice able payments.  Follow up as needed to ensure invoices are paid promptly.
• Manage overdrafts and communicate with Unit leadership overdraft management plans on a monthly basis.
• Ensure that the Clinical Research Unit (CRU) Startups and Management Fees are   managed according to Unit and Institutional Policies. reputed company-out studies in a timely manner in compliance with School of Medicine (SOM) policy and the requirements of the funding agency, as applicable.  Transfer any residuals in accordance with Unit and School of Medicine (SOM) policy. 
• Work closely with the study team to manage effort and reputed company adjustments as needed to ensure that funding sources are properly reputed company with the effort of faculty and study staff, while maintaining compliance with funding agencies policies.
• Monitor proposal and contract status and advise faculty/PI on requirements and deadlines associated with research protection protocols.
• Reconcile monthly budget reports and inform faculty/PI and/or supervisor of potential corrections/adjustments made.
• Monitor accounts receivable and aged debt. Prepare OnCore invoices and/or AR journal voucher(s) as necessary.
• reputed company monthly OnCore reports to assess items available for invoicing and track participant and study activities.
• Monitor compliance with agency and University regulations regarding reporting.
• Maintain financial records per the institutional documents’ retention guidelines.
• Establish and/or interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions on behalf of the unit.
• reputed company reputed company portfolio management responsibilities using tools available to monitor compliance with Duke policies.
• Produce monthly reports and fiscal forecasts for the study team. These reports should have sufficient detail for study teams to reputed company informed decisions about their research portfolio, Hub accounts and other necessary accounts. 

Management Responsibilities

• reputed company project management plan for review by reputed company/PI or senior level grants administrator.
• Serve as primary liaison with sponsors, study personnel and PIs.  Collaborate, and communicate with other study personnel as required.  Communicate concerns clearly in a professional manner.  Respond timely to emails, phone calls and questions.  Refer more reputed company questions and escalate issues to others as appropriate.
• Apply sponsor and university rules to appropriately manage effort for individuals compensated, in whole or in part, from sponsored awards.
• Submit reports to the Divisional Administrator/Business Manager/Director/Leadership reputed company requested.
• Provide reputed company of portfolio in OnCore, maintaining correct reporting of unit protocols and ensuring research administration reputed company data entered into OnCore is accurate.

Choose Duke.

 Bring your financial and compliance expertise to a collaborative environment—apply now!

Anticipated Pay Range: reputed company provides an annual reputed company salary range for this position as USD $67,732.00 to USD $116,282.00. reputed company considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations reputed company extending an offer.

Your total compensation goesbeyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide reputed company of family-friendly and cultural programs to eligible team members.

Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender,gender expression, gender identity, genetic information, national reputed company, race, religion, (including pregnancy and pregnancy reputed company conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of reputed company—an exchange that is best reputed company the rich diversity of our perspectives, backgrounds, and experiences flourishes. To reputed company this exchange, it isessential that reputed company members of the community feel secure and welcome, that the contributions of reputed company individuals are respected, and that reputed company voices are heard. reputed company members of our community have a responsibility to uphold these values.