Administrative Assistant – Level 1
Affirmative Action/ Equal Opportunity Employer
PURPOSE OF POSITION
The Administrative Assistant professional provides administrative support and handle numerous responsibilities. This person works with trades professionals, technical personnel, or with other administrative assistants.
RESPONSIBILITIES
- Coordinates administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients
- Performs a variety of administrative and clerical duties as assigned
- Responsible for electronic files and does research as required
- Uses the telephone, mail services and web sites in order to complete job functions
- Communicates on quasi-technical and programmatic elements
- Creates and manages spreadsheets, documents and databases
- Creates presentations, reports and documents
- Composes correspondence to clients and inner office personnel
- Uses computers and software, fax machines, photocopiers, scanners, and videoconferencing
QUALIFICATIONS
Education/Experience:
- High School Diploma plus 2 years industry specific experience
- Computer experience (certificates of completion for courses a plus)
Skills:
- Adapt and implement new procedures as required to provide excellent customer support
- Willing to learn new technologies and stay current on the latest industry trends
- Excellent listening, troubleshooting and problem solving skills
- Professionally and effectively communicate; both verbal and written at all levels within the organization
- Self-starter, able to work independently with minimum supervision
- Strong interpersonal skills and ability to work in a team environment
- Maintain complete confidentiality of sensitive information
- Proficient knowledge with MS Office365 applications
General Requirements:
- US Citizenship required
- Ability to obtain and maintain a government security clearance
- May be required to work additional hours to support business objectives
- Limited availability to take leave during peak business cycles to support business objectives
- Ability to maintain valid driver's license issued within the United States and proof of personal liability insurance (applicable for mileage reimbursement)
- Local travel (DC Metro area) may be required