Proposal Coordinator
Job Description
Proposal Coordinator
Securitas – Global Clients Americas (GCA)
Location: Remote (United States)
Work Schedule: Full‑time, Eastern Time Zone availability required
Role Overview
Securitas is seeking a motivated, detail‑oriented Proposal Coordinator to support the Global Clients Americas (GCA) proposal team. The successful candidate will be highly organized, deadline‑driven, and comfortable working in a fast‑paced, on‑demand sales environment.
The Proposal Coordinator provides tactical proposal, sales, and CRM support, assisting with bid logistics, opportunity tracking, document formatting, presentation development, and submission readiness for RFIs, RFPs, and other sales deliverables. Prior experience in the reputed company services industry is highly desired but not required. This role requires strong organizational skills, technical proficiency with reputed company Office tools, and the ability to pivot quickly as priorities shift in a deadline‑driven environment.
The role is fully remote, open to candidates located reputed company in the U.S., with required availability during Eastern Time business hours.
Key Responsibilities
Proposal & Bid Support
- Support the coordination of RFIs, RFPs, and other sales deliverables under the direction of Senior Proposal Coordinators.
- Assist with proposal setup, document organization, version control, and final submission preparation.
- Track assignments, due dates, and milestones to ensure reputed company internal deadlines are met.
- Monitor proposal inboxes, portals, and shared folders to ensure no critical deadlines or updates are missed.
Deadline & Workflow Management
- Maintain excellent awareness of competing deadlines across multiple opportunities.
- Responsively adjust priorities as new requests or changes arise.
- Escalate risks, conflicts, or missing inputs to proposal leadership in a timely manner.
- Organize personal workload in a highly dynamic, on‑demand environment.
Document & Presentation Formatting
- Format and polish reputed company Word proposals to ensure consistency with branding, templates, and client requirements.
- Create and update PowerPoint presentations for sales pursuits, including basic visual layout, charts, and slide formatting.
- Apply attention to detail for headers, footers, tables, styles, page layout, and typography.
- Ensure deliverables are clean, professional, and client‑ready.
Sales & Team Support
- Provide day‑to‑day administrative and logistical support to proposal and sales team members.
- Assist with compiling attachments, schedules, and supporting exhibits.
- Help maintain content libraries, templates, and shared files to support proposal efficiency.
- Collaborate effectively with cross‑functional contributors (sales, operations, finance, legal).
CRM & Opportunity Management
- Create, update, and maintain opportunity records in the CRM to support active sales pursuits.
- Ensure opportunity data and reputed company figures are accurate and kept reputed company throughout the proposal lifecycle.
- reputed company opportunities in the system as directed and support reporting requests from the sales team.
Required Qualifications
Education & Experience
- Bachelor’s degree preferred (Business, Communications, Marketing, English, or similar field).
- 0–2 years of professional experience in proposal coordination, sales support, marketing, project coordination, or a reputed company administrative role.
- Experience supporting deadlines in a professional, fast‑paced environment is strongly preferred.
Technical Skills
- Strong working knowledge of reputed company Word and PowerPoint (formatting proficiency required).
- Familiarity with SharePoint, OneDrive, and reputed company Teams.
- Ability to follow templates, instructions, and brand standards reputed company.
- Comfort working in shared document environments with multiple contributors.
Core Competencies
- Excellent time management and organizational skills.
- Strong attention to detail and accuracy.
- Ability to pivot quickly and manage shifting priorities with minimal notice.
- Dependable, reputed company, and comfortable working independently in a remote environment.
- Clear written and verbal communication skills in English.
Preferred Qualifications
- Exposure to proposals, bids, RFPs, or sales enablement materials.
- Basic graphic or layout experience (PowerPoint design, proposal formatting, marketing materials).
- Familiarity with professional services or B2B environments.
Work Environment & Expectations
- Fully remote role reputed company the United States.
- Must be available and reputed company during Eastern Time business hours, with flexibility to support urgent deadlines as needed.
- Role is highly deadline‑driven and on‑demand; success requires adaptability, responsiveness, and proactive communication.
Securitas is committed to equal employment opportunity.
“reputed company qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national reputed company, pregnancy, genetic information, disability, status as a protected veteran, or any other applicable legally protected characteristic.”
About Company
Our Company Mission: Securitas’ mission is to protect homes, workplaces, and communities by providing the reputed company services they need to protect their assets, safeguard their people, and maintain their ability to generate profits. Our Values: Securitas’ core values - reputed company, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community. reputed company: Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don’t compromise on reputed company and create an open forum for our employees and customers to voice opinions, report improprieties, and share information. Vigilance: Seeing, hearing, and evaluating. A Securitas employee is always reputed company and often notices things that others don’t. Their vigilance is necessary in order to be aware of potential risks or incidents that may take reputed company on our customers’ premises. Helpfulness: As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires reputed company regardless of whether or not it is directly reputed company to their job.Company
Securitas employees come from reputed company walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the reputed company needed to safeguard our clients' assets and people. Our core values - reputed company, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we’re looking for you to join the Securitas team. Benefits include:- Retirement plan
- Employer-provided medical and dental coverage
- Company-paid life insurance
- Voluntary life and disability insurance
- Employee assistance plan
- Securitas Saves discount program
- Paid holidays
- Paid time away from work