Traveling Project Coordinator

ArchKey Solutions is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. The Traveling Project Coordinator is responsible for job scheduling, quality control, and providing administrative support for project management in alignment with company policies and objectives, while also requiring extensive travel to project sites.

Responsibilities

• Assists with the planning and scheduling of all assigned projects, to optimize efficiencies of labor costs
• May coordinate and communicate scheduling of field and service technicians with vendors, utility companies and customers
• Completes and submits appropriate paperwork as needed
• Provides project start-up support and task tracking including contracts, proposal letters, field data, etc
• Ensures accurate and timely tracking information is entered into and maintained in appropriate systems and communicates appropriately with project management and other staff members
• Issues updated reports as requested
• Tracks and maintains current information on active projects, project opportunities, schedules and/or training activities as requested
• Works collaboratively with ArchKey’s shared business services groups
• If appropriate, functions as a primary point of contact for customers requiring service
• Ensures product orders are processed appropriately and that work is completed, projects are closed and ready to be billed
• Assists project management staff in assembling project submittals and writing purchase orders to suppliers and subcontractors
• If appropriate, accurately design activities of assigned projects as needed, and archives completed project information for future reference
• Assists staff with documentation of Methods of Procedures (MOPs), prepares project status reports and works to ensure plans adhere to contract specifications
• Maintains consistency in content and appearance of written documents
• Updates processes and procedures, creates checklists and accountability documents, and communicates effectively via telephone, email, and face to face with field staff, vendors, co-workers, and customers
• Consistently make decisions in an attentive and safe manner to ensure the safety and health of self and others
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public

Skills

• High School diploma or equivalent
• Minimum 0-2 years of experience coordinating project work or a similar role
• Experience providing and coordinating support activities in a fast-paced work environment and organizing large amounts of data into understandable formats
• Strong organizational skills, scheduling abilities, and detail orientation
• Effective communication with employees at all levels
• Excellent listening, interpersonal, written, and verbal communication skills
• Effective independent problem solving, customer service and time management skills
• Strong collaboration, initiative, teamwork, and interpersonal skills
• Demonstrated high level of integrity and dependability
• Demonstrated mathematical skills
• Proficient in the use of business scheduling, cost tracking and purchasing systems
• Strong process orientation
• Travel required- mostly regional but could be as much as 90%

Benefits

• Competitive health insurance options (medical, dental, and vision)
• A robust 401(k) retirement savings plan with employer match
• Paid time off and holidays
• Access to wellness programs
• Professional development opportunities
• Tuition reimbursement
• Employee assistance programs

Company Overview