Office Services Assistant
Chapman and Cutler LLP is seeking to hire an Office Services Assistant to join the Office Services & Facilities Department in their Chicago office. This role provides administrative and operational support, assists with scheduling, special projects, and ensures smooth office operations and effective communication across departments.
Responsibilities
- Provides assistance to the Facilities Manager and Chief Facilities and Workplace Strategies Officer, including typing, arranging schedules and meetings, and miscellaneous tasks
- Assists in the coordination of tasks related to special projects (e.g., remodeling projects, indoor air quality, fixed assets)
- Authorizes “Pass to Remove Articles” requests as needed by personnel
- Assists with sustainability programs
- Serves as additional support for reception and conference services
- Processes invoices
- Updates floor plan, extension lists, and other information on a monthly or other periodic basis as necessary
- Assists with the travel program
- Serves as a liaison to other departments for onboarding new employees (assists with assigning and communicating workspace assignments)
- Performs other duties as assigned
Skills
- High school education or general education degree (GED) required
- Accurate typing skills of 40 words per minute
- Excellent communication skills and customer service orientation, including professional telephone etiquette
- Committed to following all Firm security protocols and maintaining information security
Company Overview