Administrative Assistant
LGT Capital Partners is a leading alternative investment specialist with USD 110 billion in AUM and more than 700 institutional clients around the world. They are seeking a highly-motivated Executive Administrative Assistant to provide support to the San Francisco office team members, manage schedules, coordinate meetings, and assist with various administrative tasks.
Responsibilities
- Executive Administrative support to the San Francisco office team members
- Managing calendars and schedules for all team members
- Booking and coordinating virtual and in person meetings
- Arrange and coordinate international & domestic travel for all team members
- Preparation of high-volume client meeting materials (printing, binding and shipping presentations)
- Expense platform support, preparation and submission
- Coordination of catering for onsite client meetings
- Coordination and booking for off-site team social events
- General support for San Francisco office administrative needs
- Annual support of holiday card and client gift distributions
- Back-up EA support for other team admins
- Support at Reception desk if/when necessary
- Managing visitor requests
- Support to organize podcast logistics in partnership with Marketing team
Skills
- Bachelor Degree
- Quick learner, meticulous, detail-oriented
- Intermediate to advanced knowledge of Microsoft Office and Outlook
- Professional demeanor & phone manner
- Proven organizational skills – ability to multi-task and prioritize heavy workload
- Eager to be part of a strong and supportive Administrative team
- Good team player who can also function independently
- Energetic, flexible, and capable of working under time constraints
- Ability to work with colleagues at other global offices of the firm, and to manage communications and schedules accordingly
- Legally authorized to work in the United States
Benefits
- Discretionary bonus
- Healthcare w/HSA – both paid at 100%
- Dental/Vision Package
- 401k Plan participation; 1:1 match up to 6% (Traditional & Roth)
- Long-term disability
- Life insurance
- Commuter benefits
- Discounted gym reimbursement
- 16-weeks Parental leave paid at 100%
- 20 PTO days accrued quarterly; 16 paid holidays
- Unlimited sick days
- Remote work stipend up to $1,000
Company Overview