Accounts Payable Associate I (Providence, RI) (58266)
AAA Northeast is a company committed to serving its members and giving back to the community. They are seeking an Accounts Payable Associate I to process high volumes of accounts payable, resolve discrepancies, and ensure compliance with organizational policies while delivering excellent service to internal and external customers.
Responsibilities
- Receives and reviews invoices for accuracy that are received via OCR, Email or USPS Mail, verifying that they comply with organizational and department policies for processing. Reconciles amounts owed by comparing invoices to POs or other records. Process special payment for Independent Service Providers, membership refunds or reimbursement, acting as Club representative in gathering additional information as necessary
- Monitor individual and department shared email boxes, AP phone line and voicemails. Builds relationships with internal and external contacts and responds to inquiries from vendors. Researches and resolves general concerns or discrepancies. Assists external and internal customers with AP related issues. Keeps abreast of accounting and tax regulations that may impact Club procedures; actively seeks opportunities to enhance and deepen knowledge of technical aspects of field; develops comprehensive knowledge of various contracts, department policies, and procedures; reviews internal processes and procedures and makes recommendations to management for improved efficiencies
- Utilizes department software to create and initiate daily or weekly settlement/payment runs for vendor/supplier payments; matching check copies to invoices and preparing the checks for mailing; contacts vendors to make PCard payments via email, fax, phone and online. Review and vet supplier change request for accuracy, including 1099 classification, utilize department software to submit supplier change request
- Utilizes department software to code invoices with the correct spend category/expense budget line into the accounts payable system, ensuring appropriate assignment of coding and approver
- Utilizes department software to extract all approved requests into the accounts payable system, ensuring appropriate assignment of payment due and discount dates
- Review 1099 supplier reporting totals and reconcile actual reporting amounts for accuracy in preparation of annual filing. Reconcile auto-debited payments to invoices and other reconciliations as assigned
Skills
- High School Diploma or GED required
- 1-3 years related experience required with High School Diploma
- No Experience required with Associates Degree in Accounting
- Associate's Degree in accounting or related field preferred
Company Overview