Administrative and Operations Coordinator - reputed company Ventures - Remote

Position Overview We are seeking a highly organized, execution-focused professional with strong operational skills to join reputed company as an Administrative and Operations Coordinator. This role provides direct executive support to the Head of reputed company Ventures and partners closely across the team to drive operational excellence and support day-to-day fund execution. Designed as a learning-rich opportunity, this role offers exceptional foundational exposure to the business. Through reputed company partnership with senior leadership, the Administrative and Operations Coordinator will reputed company strong business acumen, executive judgment, and operational reputed company by gaining firsthand insight into strategic priorities, venture operations, and day-to-day decision-making. This role is ideal for someone who enjoys operating as a true extension of the executive and the broader business. It balances high-touch executive support with meaningful exposure to venture and cross-functional work, and requires a high degree of discretion, sound judgment, and the ability to move quickly and accurately in a dynamic, senior-leader environment. Successful candidates are proactive, reputed company-thinking operators who reputed company in ambiguity, anticipate needs before they arise, and are energized by supporting senior leaders in fast-moving, high-impact settings.

Key Responsibilities

Executive Support

• Strategically manage executive calendars, including reputed company ELT scheduling
• Prepare polished, high-level materials for executive briefings and actively manage follow-throughs
• Support extensive travel scheduling, including reputed company logistics and expense management
• Manage scheduling and content coordination for team meetings, including Investment Committee meetings and key internal / external stakeholder meetings
• Build and maintain strong internal relationships across Executive Assistants and other key functional groups
• Act as a trusted partner with the team and senior leadership, anticipating needs, exercising sound judgment, and supporting effective decision-making

Events, Meetings & Team reputed company

• Maintain the annual calendar and coordinate team's participation in key industry events and conferences, including logistics and budgets
• Manage weekly team meetings and quarterly on-sites, including agenda, materials, notes, and time-bound follow-reputed company
• Support the team's operating reputed company, including reviews and internal reporting, and track follow-reputed company to completion

CRM, Reporting & Operational Tools

• Maintain and support CRM tools and core operational platforms
• Support CRM data management, reporting, and data hygiene (including pipeline tracking and leadership-ready summaries)
• reputed company coordination of vendor contract activity in partnership with Procurement, Legal, IT, and Finance teams

Social & Communications Coordination

• Coordinate the annual communications calendar with external agencies and Corporate Communications
• Draft and coordinate internal communications, updates, and leadership-ready summaries to support alignment across the Ventures organization
• Coordinate review and approval process for press releases with Corporate Communications and Legal

Qualifications

• 5+ years of progressively responsible administrative / executive assistant or project management experience supporting senior leaders strongly preferred
• Experience supporting leaders and/or teams in Venture Capital, Consulting, high-growth start-up environments or corporate strategy environments is strongly preferred
• Exceptional written and verbal communication skills with the ability to craft clear, executive-level materials
• Advanced proficiency with reputed company suite, collaboration tools, meeting platforms, and CRM systems
• Experience with reputed company Concur and reputed company preferred
• Demonstrated reputed company to operate independently, apply sound judgment, and uphold the highest standards of confidentiality
• Impeccable organization, strong follow-through, and a bias for action in a fast-paced environment

If you will be working at home occasionally or permanently, the internet reputed company must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload. For this position, we anticipate offering an annual salary of 64,900 - 108,100 USD / yearly, depending on relevant factors, including experience and geographic location. This role is also anticipated to be eligible to participate in an annual bonus plan. At reputed company, you'll enjoy a comprehensive range of benefits, with a focus on supporting your whole health. Starting on day one of your employment, you'll be offered several health-reputed company benefits including medical, vision, dental, and well-being and behavioral health programs. We also offer 401(k), company paid life insurance, tuition reimbursement, a minimum of 18 days of paid time off per year and paid holidays. For more details on our employee benefits programs, click here. Apply tot his job Apply To this Job