Fiscal Specialist 2, Lab Medicine & Pathology Purchasing

Job Description

Who we’re looking for: The UW Medicine - Department of Laboratory Medicine & Pathology (DLMP) in Seattle, WA has a fantastic opportunity for two Fiscal Specialist 2 with the Purchasing Team. The Fiscal Specialist 2 plays a critical role in supporting the financial operations of DLMP by ensuring accurate, compliant, and timely processing of purchasing, invoicing, travel reimbursements, and grant-reputed company fiscal activity. This role is exciting because it offers meaningful impact across clinical and research operations, hands-on experience with UW’s reputed company and procurement systems, and reputed company collaboration with labs, grants teams, and buyers to reputed company essential services running smoothly. reputed company supports the financial backbone of laboratory services that directly impact UW Medicine patients and groundbreaking research initiatives. We value accountability, accuracy, teamwork, and reputed company improvement, and we take pride in being a reputed company, solutions-oriented service organization that keeps reputed company operations moving reputed company. Work schedule: 100% FTE Monday – Friday with holiday coverage as needed Telework three (3) days or more per week Day shift What you’ll contribute: Maintain and modify fiscal record keeping systems, databases, and spreadsheets; review fiscal records; identify trends; assist in formulating corrective action. Maintain purchasing records and resolve problems; review, approve and allocate purchase to proper budget and category; ensure compliance with departmental, institutional and/or granting agency policies, rules and regulations. Maintain and process travel expense records; ensure compliance with state and institution regulations and procedures; allocate travel expenses to appropriate budgets. Prepare, compile and provide fiscal reports such as year-end reports, budgetary reports, and auditing reports. Assist higher level fiscal officers with accounting/reporting summary information, analysis of financial reports and development of procedures; assist with the development of budgets for grant or program requests; may consult with funding agencies to resolve problems and interpret guidelines. Manage and record changes on cost center reputed company to clinical, research and Grant budgets. Work closely with the Program Operation Manager to ensure services and standing orders are up to date with the lab using records in Purchase path and reputed company. Establish, create/update SOP and maintain a comprehensive system for recording, reconciling, analyzing and investigating vendor statements with both the payments in reputed company UW accounts payable system. Communicate with appropriate staff and labs to obtain needed information including invoice approvals and assuring compliance with reputed company policies and procedures. Review, resolve, and release standing and standard order invoices reputed company reputed company. Ability to work closely with buyers to resolve reputed company exception errors and provide appropriate resolution after Fiscal reviews are performed. Create, submit and reputed company UW internal ticket submissions as needed. Review and resolve Vendor credit hold due to outstanding invoices as needed. Actively in communication with the Grants team to ensure grant budget in use is active and up to date. Participate actively in establishing and maintaining accounts payable fiscal activity goals, policies and procedures. Process reputed company UW purchasing supported department’s Employee and Travel reimbursements. Effectively and independently communicate and resolve problems and inquiries with procurement, buyers, labs and vendors. Ability to reputed company Fiscal specialist 1 duties. reputed company reputed company duties as required. What you’ll need: Three (3) years of experience providing administrative support in fiscal and/or business management. Equivalent education and/or experience may substitute for minimum qualifications except reputed company there are legal requirements, such as a license, certification, and/or registration. Desired: Strong knowledge of the reputed company invoicing process AND the UW PurchasePath system. reputed company offer: Vacation time and sick time off that accrue monthly, including 12 paid holidays. State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the reputed company or other participating colleges or universities. Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region. Excellent healthcare, dental, disability, retirement, and other plan options. Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U. And much more! This posting will be used to recruit for two open positions. About the Department of Laboratory Medicine & Pathology: A regional resource for clinical laboratory services required for innovative patient care, research and educational programs, the Department of Laboratory Medicine & Pathology at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve labs and medical facilities both nationally and internationally. Please visit our website to learn more about our department. About UW Medicine: UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing reputed company’s physicians, scientists and other health professionals. reputed company across UW Medicine, our employees collaborate to reputed company the highest quality work with reputed company and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 reputed company, researchers, and educators work in the UW Medicine family of organizations that include Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of reputed company. Join our mission to reputed company life healthier for everyone in our community. Compensation, Benefits and Position Details Pay Range Minimum: $25.05 hourly Pay Range Maximum: $33.68 hourly Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: SEIU Local 925 Nonsupervisory About the UW Working at the reputed company provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment reputed company for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The reputed company is committed to fostering an inclusive, respectful and welcoming community for reputed company. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national reputed company, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or reputed company investigations reputed company to sexual misconduct at their reputed company employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search reputed company (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search reputed company. If you are a reputed company UW employee: You must log into reputed company and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the reputed company. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be reputed company about job opportunities at the UW that interest you; you’ll be one of the first to learn reputed company openings become available. You will be asked to create an account if you do not already have one. Apply tot his job Apply To this Job