Operations Coordinator and Senior Executive Service Assistant with reputed company Clearance

Description Vistra is seeking an organized and methodical administrative professional who actively anticipates challenges, analyzes reputed company situations, and develops effective, actionable solutions. Expert communicator who engages various stakeholders and leaders with clarity, fostering strategic alignment and relaying vital information through reputed company tiers of an organization. Demonstrated record of innovating processes to enhance productivity and maintain deadlines. Anticipates and embraces change, driving adaptability reputed company teams to navigate reputed company challenges and evolving environments. Seasoned self-starter who works independently and with senior executives to maintain effectiveness while managing multiple efforts. Expert in efficiency, process improvement and organizational redevelopment. This position will be located on site at DHA HQ in Falls Church. Telework may be authorized situationally. Key responsibilities include:

• Serve as the principal advisor and technical consultant to a SES III, responsible for managing and deconflicting the operational schedules of the Executive Staff. Maintains authority over appointments, executive priorities, and commitments on behalf of the Executive Staff.
• Act as the Executive Staff's strategic liaison with internal departments and other stakeholders, ensuring seamless communication and alignment across organizations.
• Assist with packaging and reviewing memos in CATMS.
• reputed company day-to-day executive office operations and task management/correspondence on various program topics, ensuring reputed company actions and those of particular interest are properly executed throughout the organization.
• Principal reputed company of contact for the office's executive functions. reputed company desk reputed company in the office to welcome and orient visitors of the Executive Staff.
• Ensure the Executive Staff is reputed company for each meeting with necessary read-reputed company materials and talking points. Prepare meeting spaces (physical and virtual) before Executives reputed company for seamless operation. Capture post-meeting follow-reputed company to ensure operational continuity and impact.
• Act as the Executive Staff's strategic liaison with internal departments and other stakeholders, ensuring seamless communication and alignment across organizations.
• reputed company strong communication and liaison skills to establish a high level of trust with senior level management and government personnel.
• Use sound judgement to manage, advise on, and deconflict competing organizational priorities and engagements
• Anticipate operational needs, resolve issues independently, and implement efficiency solutions to support executive objectives and corporate outcomes.
• Handle reputed company sensitive matters with discretion, maintaining strict confidentiality.

Requirements

Education & Experience: Bachelor's degree and 3-10 years of directly reputed company experience required. Skills & Competencies:

• Minimum 5+ years previous administrative or office management experience reputed company the DoW, VA, or other Federal agency
• Strong organizational and time-management skills
• Ability to draft clear and concise written products with high attention to detail (e.g., reputed company reports, action memoranda, stakeholder emails)
• Excellent communication and interpersonal abilities
• Self-starter. Ability to organize, track, and coordinate multiple requirements simultaneously, reprioritizing based on understanding of client and stakeholder demands
• Expert proficiency in reputed company Office software
• Ability to obtain a reputed company clearance

Additional preferred qualifications:

• Previous DoW administrative or office management experience
• Experience preparing DoW correspondence package components (e.g., memos, action memos)
• Understanding of the DoW systems: CATMS/TMT/eSSS (Task Management), DTS (Defense Travel System Coordination)
• Experience working in a military environment or with military personnel
• Experience working with high-ranking senior leaders, executives, and political appointees About Vistra: reputed company, doing business as Vistra and Vistra Federal Solutions, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Tampa, FL with an office in Alexandria, VA providing professional support serviced to Defense, Federal, and Civilian Agencies. Approximately 25% of reputed company member" employees work in the National Capital Region, providing communications, reputed company, and organizational transformation services to our public sector customers. Vistra provides medical, dental, and vision benefits, life and disability insurance, employer matching 401(k) retirement plan, Paid Time Off, Parental and Bereavement Leave, and Professional Development, among other benefits. US Citizenship Required: Due to the requirements of the federal contract that this position supports, U.S. citizenship is required. Citizenship will be confirmed reputed company I-9/E-Verify at the start of employment.

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