Accounts Payable & Vendor Management Officer | Xero – Work from home/Dayshift

Position Outline

The Accounts Payable Officer is responsible for the end-to-end processing and control of accounts payable, vendor onboarding and compliance, and corporate credit card transactions. The role supports the Senior Accountant by ensuring supplier payments, records, and reconciliations are accurate, compliant, and processed in a timely manner, while maintaining strong internal controls and supplier relationships.

Responsibilities / Duties

Vendor Setup, Vetting & Compliance

• Handle vendor vetting, including ABN verification, insurance checks, and compliance documentation.
• Manage supplier onboarding forms and maintain accurate supplier data in Xero and related systems.
• Coordinate subcontractor statements, insurance updates, and fraud‑prevention payment validation.

Accounts Payable Processing

• Process, code, and match invoices to purchase orders in Xero.
• Create POs when needed and raise bills with correct allocation to jobs, cost centres, and overheads.
• Manage AP inbox, unapproved bills, and Smartsheet–Xero approval workflows.
• Investigate invoice discrepancies and ensure timely processing.

Supplier & Statement Management

• Review and reconcile supplier and subcontractor statements.
• Investigate and resolve pricing, payment, or invoice issues.
• Monitor supplier balances and address concerns proactively.

Payment Processing

• Prepare and execute regular AP payment runs in line with terms and approval limits.
• Ensure accurate and timely supplier payments.
• Support AP‑related month‑end close tasks.

Corporate Credit Card Processing

• Review and process credit card receipts via Dext and code transactions in Xero.
• Reconcile card bank feeds, follow up on missing receipts, and assist with monthly credit card payments.
• Process job‑related credit card transactions in BT and Xero, including PO matching.

Controls, Reconciliations & Reporting

• Reconcile AP subledger to the general ledger.
• Support audits, maintain internal control compliance, and handle ad‑hoc finance tasks.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 3 years of experience in Accounts Payable & Vendor Management role,.
• Proven experience in an Accounts Payable or similar finance role.
• Strong understanding of AP processes, vendor compliance, and payment controls.
• Experience using accounting systems (Xero highly regarded).
• High attention to detail and strong reconciliation skills.
• Ability to manage deadlines and work independently in a remote environment.
• Clear and professional communication skills.
• Experience with Dext, Smartsheet, and job‑costing systems is an advantage.
• Background in supporting audits and month‑end close processes is considered a plus.

Benefits

Why Join Twoconnect?

We offer more than just a job — we offer a supportive and rewarding career experience. Here’s what you can expect from this opportunity:

• Work from home
• Monday to Friday 7AM to 4PM PHT (adjustments will be made for daylight saving time)
• HMO with 1 free dependent and medical reimbursements
• Government-mandated benefits
• WFH allowances
• Opportunities to work with leading companies in Australia and beyond
• Training programmes for career development
• Engaging company outings, team activities and wellness sessions
• Supportive, inclusive culture
• Dedicated managers focused on your growth and success

Twoconnect connects highly skilled Filipino professionals with established companies in Australia, New Zealand, the United States, the United Kingdom and Europe, providing direct access to global careers and long-term opportunities.

We offer competitive pay and benefits, additional entitlements and structured career development programs that make employment both financially rewarding and professionally sustainable. 

Our industry-leading retention rate demonstrates our commitment to a people-first culture that prioritizes stability, growth and genuine care for every employee.

Twoconnect is an equal opportunity employer. We value cultural diversity and foster an inclusive workplace where every employee is respected and supported as part of a growing global team.

Learn more about us through our official pages:

Website: https://twoconnect.com.au/

Careers: https://apply.workable.com/twoconnect-careers/

LinkedIn: https://linkedin.com/company/twoconnectau

Facebook: https://www.facebook.com/2woconnect/

Instagram: https://www.instagram.com/twoconnect_/