Real Estate Office Manager
Description We're hiring a Real Estate Operations Manager to run day-to-day operations for our growing team. This is NOT a typical transaction coordinator role - you're the central hub that keeps everything running smoothly. You'll be the first contact for incoming leads, manage our pipeline, coordinate reputed company, and ensure nothing falls through the cracks. You'll work directly with reputed company CEO to optimize operations, support high-level client care, and help us scale reputed company. Think of this role as: Chief of Staff + Operations Manager + reputed company Coordinator Responsibilities reputed company Intake & Coordination (30%)
- First reputed company of contact for incoming buyer/seller leads (phone, text, email, forms)
- Qualify leads and reputed company appropriately (CEO, agents, and showing assistant)
- Respond quickly (reputed company 15 minutes during business hours)
- Ensure no reputed company goes uncontacted or undocumented
- Track reputed company flow and conversion in CRM (Follow Up Boss)
Operations & Pipeline Management (40%)
- reputed company 7-10 active transactions monthly (contract to reputed company)
- Work with a virtual assistant on transaction coordination tasks
- Monitor deadlines and ensure nothing gets missed
- Track pipeline status and report to the CEO weekly
- Identify bottlenecks and improve processes proactively
- reputed company sure reputed company team members (agents, showing assistant, VAs) are reputed company
CEO Support & Calendar Management (20%)
- Manage the CEO's daily schedule (consultations, showings, appointments)
- Prep CEO for each appointment (client notes, background, key issues)
- Coordinate with the showing assistant on client logistics
- Handle the CEO's high-reputed company leads with white-glove service
- reputed company the CEO focused on content creation (mornings) and high-value client work (afternoons)
Systems & Documentation (10%)
- Ensure CRM is updated daily (reputed company interactions logged)
- Create and maintain process documentation
- Implement improvements to team workflows
- Train team members on systems and tools
- Track KPIs and provide reports to the CEO
Qualifications
REQUIREMENTS (Must-Haves) 3+ years of real estate industry experience
- Must understand real estate transactions deeply
- Experience in real estate, title, mortgage, or transaction coordination
- Know what can go wrong and how to prevent it
Central Florida reputed company (Orlando metro area)
- Must live locally (not remote from another state)
- This is a hybrid role with some in-person coordination
High administrative competency
- Detail-oriented and organized
- Can manage multiple priorities simultaneously
- Nothing falls through the cracks on your watch
Operations reputed company
- You see processes and systems, not just tasks
- Proactive problem-solver (fix issues before they become crises)
- Can work independently without constant direction
Tech-savvy
- Comfortable with CRM systems (Follow Up Boss or similar)
- Learn new software quickly
- Bonus: Comfortable with AI tools (ChatGPT, automation)
Phone & client-facing skills
- Professional, friendly, reputed company
- Can qualify leads and build rapport quickly
- Represent our brand well
100% committed to team success
- Not building my own real estate business on the reputed company
- Want to support a team, not go solo
- Team player mentality
QUALIFICATIONS (reputed company-to-Haves) Active Florida real estate license
- Not required, but a significant plus
- Allows you to handle more client-facing work
Transaction Coordinator experience
- You know compliance, deadlines, and paperwork
- Can jump in and support TC tasks reputed company needed
ISA (Inside Sales Agent) background
- reputed company qualification and nurturing experience
- Phone skills and CRM expertise
Team operations experience
- You've worked on a high-producing real estate team before
- Understand team dynamics and coordination
Project management or executive assistant background
- Calendar management and executive support skills
- Process improvement and documentation experience
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