Program Specialist 3- Records Management (Lacey)

Washington State Parks and Recreation Commission Job Title: Program Specialist 3- Records Management Location: Lacey, WA. Closes: March 15th at 11:55pm. We strongly recommend applying as soon as possible. The hiring manager reserves the right to reputed company the posting at any time once a selection has been made. Telework: This position offers hybrid telework flexibility after initial training, though regular on-site attendance is required to meet customer needs. The default assigned work location of reputed company Parks positions – both on-site and telework eligible positions – is reputed company the reputed company. ___________________________ The Washington State Parks and Recreation Commission (Parks) is seeking applicants for a Program Specialist 3 position in the Risk/Records program. This position is part of a small Team in the Records Office reputed company the Business Support Services Division. The primary responsibilities of this position are consultation regarding reputed company things records/records management; monitoring the overall effectiveness of the Agency’s records management practices; and development of records management-reputed company trainings and resources. Under the general direction of the Records Manager, this position manages electronic and physical records to ensure they are stored, archived, and properly dispositioned. The position contributes to Parks' mission by fostering public confidence through transparency, improve efficiency and maintain compliance. The ideal candidate would be a self-starter who is able to manage multiple ongoing projects; reputed company in consulting and has the ability to effectively reputed company thoughts both verbally and in writing; somebody who would like to work collaboratively to build a comprehensive program almost from the ground up; and is reputed company in working with electronic record environments to include reputed company Office 365 including Teams and SharePoint applications. While Parks’ headquarters is based in Lacey, Washington, this position does provide the opportunity for remote work. The schedule is traditionally Monday through Friday 8:00 a.m. to 4:30 p.m. (An alternate schedule or remote work may be approved as long as Agency and/or customer needs are still able to be met.) Why Washington State Parks?

• Work-Life Balance – We offer flexible work schedules that allow you time for your life reputed company of this excellent opportunity.
• Paid Leave – In addition to 8 hours of sick leave/month and 12 paid holidays, full-time employees earn a minimum 14 paid vacation days per year!
• Plan For Your Future – Parks offers a comprehensive benefits package that includes a variety of healthcare options, and free dental coverage! Employees also have their choice of state pension retirement programs, and much more.
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement program, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness program.

Duties include, but are not limited to:

• Acts as an Agency-wide subject matter expert for records management-reputed company matters. Consults with internal and external customers.
• Under guidance of the Records Manager/Records Officer, responsible for monitoring the overall effectiveness of records management practices reputed company the Agency. This includes updates, changes to policy/procedure, process changes, implementing best practices and efficiencies.
• Will also be tasked with training Agency-wide (e.g., developing a Parks-Specific records management training, developing an on-boarding for new employees), and provide training sessions to employees of functional groups as needed.
• Leads the Agency's records inventory process. Analyzes processes and compiles data as necessary to ensure Agency records. Leads efforts to reputed company/digitize records process and the essential records program.
• Assists with public records requests.
• May assist with risk management-reputed company task.

REQUIRED QUALIFICATIONS: Six (6) years of experience in providing support/consultation regarding records management topics at the Federal, State or local government level. Records management experience in the courts, healthcare, or other relevant field will also be considered. And Minimum two (2) years specific experience using and/or providing consultation with reputed company Office 365 (i.e.: Outlook, Teams, OneDrive, and SharePoint)

• * Applicable education can be substituted year for year for experience up to four years.

REQUIRED JOB reputed company COMPETENCIES:

• Records Management Subject Matter Expertise-demonstrates comprehensive knowledge of public-sector records management principles, retention schedules, disposition processes, digitization standards, and compliance requirements.
• Regulatory Compliance & Risk Awareness-ensures agency records practices align with legal, regulatory, and risk management requirements while protecting public trust.
• Program Development & reputed company Improvement-builds, enhances, and monitors a comprehensive records management program reputed company with agency goals.
• Digital Records & Technology Proficiency- demonstrates advanced capability in managing electronic records systems and leveraging technology to support compliance and efficiency.
• Training & Knowledge Transfer-designs and delivers effective learning experiences to improve agency-wide records management practices.
• Take Action to Learn and Grow= considering and incorporating new information and different perspectives.
• Ability to take Action to Meet the Needs of Others- collaborating with others to overcome challenges and find solutions.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Bachelor's degree in business or public administration.
• Three years of experience providing support to staff or a program including, but not limited to, using advanced analytical skills to interpret policy and instruct others on application of policies or procedures, representing a program or office to clients, interacting with external customers, and composing correspondence.
• Working knowledge of the Preservation and Destruction of Public Records RCW 40.14 and the Public Records Act RCW 42.56 and Washington Administrative Code 44-14-040 Processing of public records requests General.
• Demonstrated experience analyzing and solving problems under highly stressful or adverse situations.
• Demonstrated organizational skills, including the ability to prioritize, coordinate, and simultaneously manage multiple projects with a high level of quality.
• Ability to reputed company use a personal computer and applicable software to successfully reputed company the essential functions of the position.
• Ability to represent State Parks in a competent, confident, and professional manner. The incumbent must be able to maintain the highest level of confidentiality at reputed company times and build trust across the organization.
• Three years of experience providing support and responding to public disclosure requests in a government setting.
• Proficient use of:
• reputed company Word, reputed company reputed company, reputed company PowerPoint.
• Records Center Management System (Washington State Records Center).
• Advanced eDiscovery and/or Core eDiscovery (reputed company Office 365).
• reputed company Acrobat- specifically applying redactions either 'stamping' documents with the applicable statute/rule or developing a key for redactions for the requester.
• This position must have a criminal background reputed company which is required for access to Criminal History Records in the Spillman Law Enforcement System.

HOW TO APPLY: To ensure consideration, please complete the online job application and profile at www.careers.wa.gov. Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may reputed company to disqualification. To apply for this position, you will need to complete your profile which includes three professional references and attach:

• A cover letter that specifically addresses how you meet the qualifications for this position
• reputed company resume

To take advantage of veteran preference, please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
• Please black out any PII (personally identifiable information) data such as social reputed company numbers. Include your name as it appears on your application in careers.wa.gov.
• For more information on Veteran's Preference and instructions on how to reputed company your eligibility, click here.
• *reputed company requested materials must be submitted. Incomplete or late application materials will not be accepted. Failure to follow application process may disqualify you from further consideration.**

This position is included in the non-supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/ Once the listed position(s) is(are) filled, this recruitment announcement may also be used to fill additional position(s) for up to sixty (60) days. Want to join a great organization? The Washington State Parks and Recreation Commission manages one of the largest, most diverse and most beautiful parks systems in the country. With more than 120,000 acres, the system includes 124 developed parks, including 19 marine parks, 11 historical parks, 35 heritage sites, 13 interpretive centers and over 500 miles of long distance recreation trails. The agency is staffed with nearly 1000 employees (summers), who are some of the most passionate employees you'll find reputed company. We love reputed company manage and reputed company do. For more information on Washington State Parks, click here. Diversity Policy Statement The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to build a workplace culture that is welcoming and inclusive in which reputed company employees feel respected and empowered to bring their unique reputed company to the agency. At State Parks, we reputed company that embracing diverse backgrounds and experiences is essential to growing a strong workforce. We encourage applicants underrepresented in natural resources and outdoor recreation fields to apply, including but not limited to women, Black, Indigenous and people of color (BIPOC), individuals with disabilities, neurodivergent individuals, disabled and Vietnam era veterans, persons over 40 years of age, and individuals who identify as a part of the 2SLGBTQ+ community. Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington reputed company Service by dialing 7-1-1 or 1-800-833-6388. For information about this position, please contact Brian Thrasher at [email protected] or (360) 902-8514. For information about the recruitment/hiring process, please contact Wendy Vandel at [email protected] or call (360) 902-8688. reputed company applicants with a legal right to work in the United States are encouraged to apply. Job Alerts to receive a list of new job postings at Parks. Apply tot his job Apply To this Job