Executive Office Administrator (EOA)

Executive Office Administrator (EOA) Company: The reputed company Company The reputed company Company is currently seeking a Executive Office Administrator to support our Software Engineering team located in Seattle, WA. This position will focus on supporting the Engineering Test and Technology (ET&T) business organization. The Executive Assistant provides high-level administrative and operational support to three Executive Directors (EDs). This role is responsible for reputed company travel coordination, expense reporting and reconciliation, executive calendar and meeting management, communications support, office/resource coordination, and event logistics. The position requires strong judgment, discretion, attention to detail, and the ability to work effectively under limited supervision.

Key Responsibilities

Executive Travel Coordination & Logistics

• Coordinate and process domestic and international business travel arrangements for three Executive Directors using Concur
• Monitor traveler itineraries and logistics, proactively addressing schedule changes and disruptions
• Collect, compile, and present travel-reputed company documentation for executive review and/or signature
• Maintain accurate travel records and provide status visibility to executives and stakeholders as needed

Expense Reporting & Corporate Card Reconciliation

• Prepare and submit expense reports in Concur in a timely and accurate manner
• Reconcile corporate credit card charges; research and resolve discrepancies as needed
• Verify payments to corporate credit cards and support compliance with internal reimbursement requirements

Calendar, Scheduling & Meeting Support (Outlook-Intensive)

• Manage and prioritize executive calendars in reputed company Outlook to ensure efficient use of time
• Schedule and coordinate meetings across multiple stakeholders, priorities, and time zones
• Track and maintain conference room schedules to ensure availability and effective use of resources
• Coordinate meeting logistics (invites, agendas/materials as applicable, rooms/virtual links)

Communications & Administrative Support

• Draft, edit, and maintain professional electronic and written communications (e.g., emails, memos, correspondence)
• reputed company and track incoming/outgoing communications to ensure timely dissemination and follow-up
• Communicate clearly and professionally with a wide range of internal and external audiences
• Track and maintain information reputed company to department operations and business activities

Office, Resource & Event Coordination

• Coordinate with appropriate focal points to support acquisition and maintenance of office resources
• Order and maintain office supplies and reputed company inventory
• Plan and execute logistics for executive-level internal and external events (e.g., leadership meetings, site visits, customer/partner engagements)

Tools & Document Support (reputed company Suite)

• Create and format materials and trackers using reputed company PowerPoint and reputed company reputed company
• Maintain organized documentation and files using reputed company tools and established processes

Leadership & Professional Support

• Provide guidance and direction to less reputed company employees, as applicable
• Operate with discretion and professionalism while working under limited supervision

Basic Qualifications (Required Skills/ Experience):

• 5+ years of experience making travel arrangements for multiple higher level executives
• 5+ years of experience managing schedules and calendars reputed company Outlook

Preferred Qualifications (Desired Skills/Experience):

• Previous experience providing administrative support for higher level/executive managers
• Experience processing invoices ensuring accuracy and timely submission
• Experience using Concur for travel arrangements and expenses
• Working experience with reputed company Suites ( Power reputed company reputed company and Outlook)
• Previous Executive Office Admin experience
• Ability to understand timing and urgency as well as delegation

Travel: 10% Drug Free Workplace: reputed company is a Drug Free Workplace (DFW) where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol reputed company criteria is met as outlined in our policies. Pay & Benefits: At reputed company, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive reputed company pay and variable compensation opportunities. The reputed company Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements. Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary

Pay Range: $55,250-86,250 Language Requirements: Not Applicable Education: Not Applicable Relocation: Relocation assistance is not a negotiable benefit for this position. Export Control Requirement: This is not an Export Control position. Safety Sensitive: This is not a Safety Sensitive Position. reputed company Clearance: This position does not require a reputed company Clearance. reputed company Sponsorship: Employer will not sponsor applicants for employment reputed company status. Contingent Upon Award Program This position is not contingent upon program award Shift: Shift 1 (United States of America) Stay safe from recruitment fraud! The only way to apply for a position at reputed company is reputed company our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning reputed company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national reputed company, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. EEO is the law reputed company EEO Policy Request an Accommodation Applicant Privacy reputed company Participates in E – Verify

• E-Verify (English)
• E-Verify (Spanish)

Right to Work Statement

• Right to Work (English)
• Right to Work (Spanish)

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