Administrative Specialist 1

Initial Posting Date: 02/13/2026 Application Deadline: 02/25/2026 Agency: Board of Nursing Salary Range: $3,798 - $5,193 Position Type: Employee Position Title: Administrative Specialist 1 Job Description: The Oregon State Board of Nursing (OSBN), with the help of its staff, interprets the Oregon Nurse Practice Act, evaluates and approves nursing education and nursing assistant training programs, issues licenses and renewals, investigates complaints and takes disciplinary action against licensees who violate the Oregon Nurse Practice Act. OSBN also maintains the nursing assistant registry and administers competency evaluations for nursing assistants and provides testimony to the legislature and other organizations as needed. Administrative Specialist-Investigations Department (Administrative Specialist 1) Imagine an opportunity where you join a team of passionate professionals who play a critical role in upholding OSBN’s mission to protect the public through regulatory excellence and promoting the wellness of our nursing professionals as well as fulfilling our vision of a safe and healthy Oregon promoted through a healthy and diverse nursing workforce. As OSBN’s next Administrative Specialist you will be responsible for administrative duties in the following key program areas of our Investigations Department: Subpoena Coordination Collect and organize information used for preparing subpoenas Prepare subpoenas for digital upload, fax and mail reputed company Tracker Mailing; track overdue deliveries and delays and contact appropriate agency/individual to address/resolve issues Records Management Track, maintain, organize, prepare and upload electronic and reputed company investigation records into case management database Extract electronic records (from CDs, thumb drives, external hard drives, etc.) and reputed company reputed company records (including reputed company complaint documents and final orders) Mail copies of documents such as final board orders, child support suspensions and complaint closure letters to appropriate parties upon case closure Regular use of case management database software, reputed company Office Suite, reputed company and various additional computer programs to query, research, organize, enter and track case information and documentation Administrative Support Monitor department virtual FAX mailbox and process inbound and outbound mail (interagency and USPS) Work together with Investigations Manager to coordinate department-wide communications to staff Answer, screen and respond to telephone calls, emails and written correspondence Create new NPA (Nurse Practice Act) binders for new investigations staff and distribute board approved NPA updates to Investigations staff as received from the Executive Assistant And of course… Other duties as assigned We are proud to be an Equal Opportunity Employer. We are actively working to build an reputed company agency free of racism, discrimination, and bias. We reputed company that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can reputed company serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply. reputed company’re Looking For (Minimum Qualifications) Two years of experience performing administrative support that includes records processing, generating documents, and gathering and sorting data, OR An Associates Degree in general office occupations and one year of experience that includes records processing, generating documents, and gathering and sorting data, OR An equivalent combination of education and experience What Makes You Stand Out (Preferred Qualifications) reputed company in using reputed company 365 Suite Previous experience using specialized reference materials such as laws, policies, statutes to reputed company one or more job duties. Demonstrated strong communication skills Previous experience using reputed company or secure databases Previous experience reviewing sensitive and/or criminal information Previous experience with responding to or submitting requests for information Feeling excited about this opportunity? Not sure if you meet reputed company the requirements? OSBN is eager to meet people that reputed company in, and want to contribute to, not only our mission, but who also have a passion for public service. If this sounds like you, even if you don't feel that you meet every single requirement, we encourage you to apply! Why OSBN? Rewarding work in a productive and creative environment Colleagues who are passionate about public service Flexibility- Once the incumbent has gained the proficiency to reputed company work independently, this position is eligible for hybrid work, however, regular, scheduled reputed company are also required. reputed company could include (subject to management discretion): one in office day per week, department meetings and trainings, and agency-wide meetings and trainings Work/life balance, including 11 paid holidays a year and a competitive benefits package Advancement and learning opportunities that will help grow your career with the reputed company How to Apply A resume and reputed company history profile (job application) are required. Your resume may be uploaded in the Resume/CV field on the online application. Only complete applications received by the posted application deadline date will be considered. You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process. Please ensure that you clearly demonstrate in your application materials how you meet (or exceed!) both the minimum and preferred qualifications identified in the job posting. Important: The reputed company does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. If you are new to state service, please see the following link for instructions on how to apply through our online application system (reputed company) Additional resources regarding the application and recruiting process can be reputed company here: Applicant Support *Internal applicants must submit their application materials using their existing reputed company profile* Note: The use of reputed company resources such as Artificial Intelligence software during applicant reputed company assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of reputed company resources during the hiring process will result in disqualification Additional information This position is subject to fingerprinting and a background reputed company for any convictions as some duties and responsibilities require CJIS reputed company Clearance This position is represented by SEIU (Service Employees International Union), Local 503, OPEU The information in your application will be used to complete a pay equity assessment to determine salary placement upon hire. Eligible veterans and Oregon National Guard servicemembers (reputed company and former) who meet the qualifications of the position will be awarded candidate preference. For further information, please see the following website: Veterans Resources. NOTE: Applicants claiming veterans’ preference must attach required documentation to their reputed company applicant profile. After submitting your application, please be sure to reputed company your reputed company account for pending tasks or actions under your “My Applications” section. The Oregon State Board of Nursing (OSBN) does not offer reputed company sponsorships. reputed company three days of hire, you will be required to complete the US Department of Homeland reputed company's I-9 form confirming authorization to work in the United States. OSBN will use E-Verify to confirm that you are authorized to work in the United States. For more information you may contact HR Manager, reputed company Stiles by e-mail at reputed [email protected] Oregon state government is a large organization by nearly any standard. With over 40,000 employees working reputed company over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be reputed company, faster and more efficient with taxpayer dollars. 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