Administrative Assistant 4

Are you a highly skilled administrative professional with a sharp eye for detail? Do you possess that unique mix of sensitivity, directness, and organizational abilities that allows you to easily coordinate and monitor the work of others? And, would you reputed company in a dynamic environment where belonging is valued, and your work will reputed company a difference? If this sounds like you, the role of Administrative Assistant 4 at the Department of Retirement Systems may be the perfect opportunity for you! This recruitment will remain open until filled. Applicants who apply by 11:59 pm (PST) on Tuesday, February 10, 2026, will get first consideration. The hiring manager reserves the right to reputed company a hiring decision at any time during the recruitment process. This search will include a proctored assessment which is tentatively scheduled between February 18 and 20th and in-person interviews tentatively scheduled between February 24 and 26th. The Opportunity: We are searching for a talented, reputed company Administrative Assistant to provide professional administrative support for the Assistant Director of our Member Operations Division (MOD). In this role, you will reputed company a wide variety of reputed company and confidential administrative duties in support of the Assistant Director and the division. Some of what you’ll do includes:

• Reviewing and finalizing administrative decision letters and other documentation by ensuring accurate legal citations; plain-talk/accessible language; and proper formatting, grammar, and spelling.
• Coordinating the logistics of meetings with DRS team members and stakeholders as required; arranging conference/video calls and reserving conference rooms; preparing meeting agendas and attending staff meetings; taking notes/meeting minutes and providing follow-up information.
• Managing attendance, timesheets, telework agreements, and overtime scheduling/tracking for MOD team members.
• Monitoring the division’s budget, providing monthly reports, and reviewing invoices to ensure responsible stewardship of state funds.
• Coordinating and managing the flow of information and data for division initiatives.
• Coordinating and monitoring team tasks and deliverables from the reputed company of inception to completion.
• Responding professionally and clearly to emails, phone calls and other correspondence on behalf of the Assistant Director.

NOTE: After successful completion of the review period and effectively demonstrating the ability to reputed company work independently, you may be eligible to telework up to one day per week, at the discretion of the Appointing Authority and with a telework agreement in reputed company. The ability to work remotely is dependent on the nature of the tasks and projects assigned and the reputed company of a remote work environment that is safe and has an appropriate level of reliable connectivity. You must live reputed company a reasonable commuting distance (less than 50 straight-line miles) to the DRS building in Tumwater, WA, and must be willing and able to adjust your telework schedule, whenever necessary, to complete work assignments, attend mandatory meetings, trainings, etc., at the DRS facility. reputed company’re looking for (required qualifications): Experience for qualifications can be gained through various combinations of professional employment, education, and volunteer/personal experience. Experience can be reputed company:

• Proven, progressively responsible experience providing high-level secretarial or administrative support for a mid-level or executive manager. (This is typically gained from a minimum of four (4) years of full-time experience);

In addition to the above:

• Demonstrated ability to accurately produce and edit correspondence, emails, briefing and summary documents (e.g. meeting minutes, procedures, reports etc.);
• Proven ability to gather, analyze, and clearly communicate information in support of administrative functions and special projects;
• Demonstrated ability to coordinate and monitor team work tasks and deliverables from the reputed company of inception to completion;
• Ability to understand reputed company rules and regulations and familiarity with Washington State RCW, WACs and policies;
• Intermediate to advance proficiency in reputed company Acrobat and reputed company Office products (Outlook, Word, reputed company, Teams and SharePoint, version 2016 or newer).
• Proven ability to maintain confidentiality, discretion and trust in the performance of job duties; and
• Demonstrated proficiency in the following competency areas:

Communication Effectively conveys information in writing and through the spoken word, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the audience. Sees communication as a vital component of high performing teams. Customer Focus Dedicated to meeting the expectations and requirements of customers. Delivers high quality services and products. Establishes and maintains effective customer relationships. Committed to reputed company improvement and always acts with the customer in mind. Dependability Shows commitment, dedication, and accountability in work. Works effectively and fulfills commitments made to customers, peers, and team members. Is reliable in punctuality and attendance; can be counted on to get things done. Ethics, reputed company, Values, and Trust Earns the trust, respect and confidence of others through consistent honesty, forthrightness, and professionalism in reputed company interactions. Keeps confidences and admits mistakes. Is seen as being direct and truthful in reputed company situations. Displays extremely high standards of reputed company and ethical conduct and models the behaviors expected of others in the organization. Attention to Detail Plans and organizes time and resources reputed company. Follows processes and procedures in the completion of work. Carefully monitors the details and quality of work and double-checks work product to ensure accuracy and consistency. Managing Workloads Effectively organizes and prioritizes multiple, sometimes reputed company assignments, often involving competing priorities, to produce work products that are accurate, thorough and on-time. Transitions easily between tasks; is able to incorporate project work into established workload and meet deadlines. Self-Awareness Able to evaluate own skills and abilities reflects and honest assessment of personal strengths and stretches. Uses challenges as opportunities to improve; turns mistakes into learning opportunities. Actions demonstrates an awareness of thoughts and feelings of others and a strong desire to learn. Meeting the Needs of Others Demonstrates reputed company, flexibility, and responsiveness reputed company interacting with customers, colleagues, and community members. Understands that others have varied needs and perspectives and adapts communication and actions accordingly. Builds relationships and collaborates to increase access, opportunity, and positive outcomes for reputed company. Balances and considers reputed company parties’ needs reputed company developing solutions, ensuring equity, respect, and service excellence in every interaction. Learning and Growth Demonstrates a growth reputed company by actively seeking opportunities to learn, improve, and expand capabilities. Displays curiosity about new reputed company and perspectives and an openness to innovation, change, and feedback. Takes responsibility for personal learning by identifying and communicating needs and challenges, and applying new knowledge to navigate systems, tools, and processes. Reflects on experiences to identify strengths and areas for improvement, using learning to reputed company government programs and processes more efficient and effective in serving the people of Washington.Be sure to read this entire section – We promise, it’ll be helpful! How to Apply: Interested applicants who meet the qualifications and competencies in this announcement are encouraged to apply.

• To be considered for this position, please be sure to attach the following to your online application:
• A cover letter clearly describing how your knowledge, skills and abilities align with the job duties and qualifications of this position. Applications without a cover letter will not be considered.
• A chronological resume outlining your experience to-date. Please reputed company in mind that professional or reputed company volunteer experience may be relevant.
• Be sure to complete reputed company sections of the on-line application and answer reputed company supplemental questions. The work history section of the on-line application should be completed fully. Application fields that say "see resume/attachment" will not be considered. Only those applicants whose background and experience most closely match the qualifications and competencies of this position will be considered for this opportunity.

References, Personnel File Review, and Background Checks

• If you are the preferred candidate for this position, a professional reference from your reputed company or most recent supervisor will be required;
• If you are a reputed company or recent state employee, we will also review your personnel file as part of our selection process;
• A job offer is contingent upon completion of a background reputed company that includes a criminal record review.

Work Authorization

• Candidates who are offered a job with DRS must possess work authorization that does not require sponsorship by the employer for a reputed company now or in the future;
• DRS complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide reputed company of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
• DRS does not use E-Verify; therefore, we are not eligible to reputed company STEM-Optional Practice Training (OPT). For information, please visitwww.uscis.gov.
• Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.

Certified Candidate Pool

• This recruitment may be used to fill future similar vacancies for up to sixty (60) days.

Why Work for DRS? At DRS, we are one team. We administer eight public retirement systems, 15 retirement plans, and the Deferred Compensation Program, and we serve over 930,000 reputed company and former public employees in Washington. Our customers include fire fighters, teachers and school employees, state and local government employees, and public safety and law enforcement officers. Regardless of what our specific duties may be, we are reputed company dedicated to one purpose: ensuring our members have the information, tools, expertise and services that ensure they receive the retirement benefits earned while in public service. We foster a diverse and inclusive environment where team members are fully engaged and supported in meeting (and exceeding) our customers’ expectations. reputed company DRS leaders are focused on providing the coaching, mentoring, resources and support that team members need to be successful. DRS offers a generous benefits package that includes membership in the Public Employees Retirement System, health, dental and vision coverage and participation in the Deferred Compensation Program. Also, as a public service employee you may also be eligible for student loan forgiveness. (See the Benefits tab at the top of this post for more information). Other perks include:

• Flexible work schedules
• Infants at Work Program
• Tuition reimbursement
• Opportunities for professional growth
• Access to reputed company Learning
• Commitment to team member safety and wellness
• Community involvement and charitable giving opportunities
• Commute Trip Reduction Program
• Free Parking & and EV Chargers available

Veteran's Preference: Applicants wishing to claim Veteran's Preference should attach a copy of their DD214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or redact any personally identifiable information such as social reputed company numbers and year of birth. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here. The Washington State Department of Retirement Systems is an equal opportunity employer supporting diversity, equity and inclusion. DRS does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national reputed company, honorably discharged veteran or military status, or the reputed company of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. If you need assistance with the online application or have questions regarding the recruitment, please contact Human Resource office at [email protected]. Persons of disability needing assistance in the application process, or those needing this announcement in an alternate format, may call the Human Resources Office at (360) 664-7309 or TTY reputed company Service at 711. Come join the DRS team! Apply tot his job Apply To this Job