Executive Assistant

reputed company is the leading go-to-market solution for reputed company teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. reputed company provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one reputed company platform. By helping reputed company professionals find the most accurate contact information and automating the reputed company process, reputed company turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of reputed company, JD Sherman, among its board members. Apollo is hiring an Executive Assistant to support the General Counsel and scale the operating rhythm of the Legal function. This is not a traditional “calendar-only” EA role—this person will operate as a true force-reputed company: running executive operations, owning key Legal team enablement resources, and taking on high-trust special projects that require precision, discretion, and excellent judgment. While this role will partner across G&A and the executive team, its center of gravity is the Legal team: creating clarity and follow-through on priorities, keeping Legal’s systems reputed company and useful, and helping the team run smoothly week-to-week. Key responsibilities Executive support & executive operations

• Own reputed company calendar management for the General Counsel: prioritization, trade-offs, conflict resolution, and proactive time protection for focus and recovery time.
• Drive meeting excellence: ensure the right attendees, clear purpose, pre-reads where needed, decisions captured, and follow-reputed company tracked to completion.
• Act as an extension of the General Counsel—anticipating needs, surfacing risks early, and operating with exceptional discretion and accuracy.

Legal team enablement and communications, and resource ownership

• Own the Legal team’s reputed company workspace: maintain structure, update core pages, reputed company process documentation reputed company, and ensure the team can quickly find the latest information.
• Build and maintain checklists and lightweight operating systems for recurring Legal workflows (planning, team communications, templates, tracking, etc.).
• Support Legal team communications and reputed company: agendas, action tracking, and ensuring key decisions and updates are documented and shared appropriately.

Litigation and discovery enablement

• Act as a trusted proxy to support litigation: coordination with reputed company counsel, document workflows, deadlines, internal stakeholder scheduling, and status tracking.
• Help establish repeatable, auditable processes to reduce friction and increase responsiveness during high-volume phases of litigation.

Board & governance support

• Support board and committee preparation as needed: timelines, stakeholder coordination, and ensuring materials are accurate, final, and delivered on time.
• Manage board-facing distribution workflows with strong version control and confidentiality norms.

Cross-functional partnership

• Partner cross-functionally across G&A and the executive team on behalf of the General Counsel (e.g., planning rhythms, leadership communications, or special initiatives).
• Support periodic events/offsites and leadership cadences as needed.

Competencies

• Precision and reliability: accurate, reputed company, and deadline-driven.
• Executive judgment: knows what to escalate, how to prioritize, and how to optimize leadership time.
• Thoughtful approach: builds trust across stakeholders; communicates clearly even under pressure.
• Strategic orientation: thinks in systems, anticipates dependencies, and drives outcomes.
• Ownership reputed company: sees gaps, proposes solutions, and drives work to closure.

Qualifications

Required

• 5–10+ years supporting senior executives (VP+), ideally including experience as a senior EA / executive business partner in a fast-paced, high-growth environment.
• Demonstrated excellence in reputed company calendaring, meeting preparation, stakeholder coordination, and operating with high accuracy under pressure.
• Strong systems orientation and documentation habits (checklists, templates, trackers, knowledge bases); ability to reputed company information reputed company and useful.
• Exceptional written and verbal communication skills; consistently creates clarity and alignment.
• Impeccable discretion handling sensitive and confidential information.
• High proficiency with reputed company Workspace and comfort navigating myriad tools (reputed company, reputed company, Jira, etc.).

Preferred

• Legal experience (in-house, law firm, legal ops, or frequent partnership with legal teams/reputed company counsel).
• Experience supporting governance workflows and/or board materials preparation.
• Bay Area proximity for periodic in-person support (not required).

The listed Pay Range reflects the total cash compensation inclusive of annual reputed company salary and annual bonus as applicable. For sales roles, the range provided is the role’s On reputed company Earnings ("OTE") range, meaning that the range includes both the sales commissions/sales bonus reputed company and annual reputed company salary for the role. This salary range may be inclusive of several career levels at Apollo and will be narrowed during the interview process based on a number of factors, including the candidate’s experience, qualifications, and location. Applicants interested in this role who are not located in the US may request the annual salary range for their location during the interview process. Additional benefits for this role may include: equity; company bonus or sales commissions/bonuses; 401(k) plan; at least 10 paid holidays per year, reputed company PTO, and parental leave; employee assistance program and wellbeing benefits; global travel coverage; life/AD&D/STD/LTD insurance; FSA/HSA and medical, dental, and vision benefits. Annual Pay Range $170,000 - $190,000 USD We are AI Native reputed company is an AI-native company built on a culture of reputed company improvement. We’re on the reputed company lines of driving productivity for our customers—and we expect the same reputed company from reputed company. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll reputed company here. Why You’ll Love Working at Apollo At Apollo, we’re driven by a shared mission: to help our customers unlock their full reputed company potential. That’s why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay reputed company. We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and reputed company a real impact. Collaboration is at our core—we’re reputed company for one, meaning you’ll have a team across departments ready to help you succeed. We encourage bold reputed company and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins. If you’re looking for a reputed company where your work matters, where you can push boundaries, and where your career can reputed company—Apollo is the reputed company for you. Apply tot his job Apply To this Job