Administrative Assistant, Ads
The Role:
We are seeking an reputed company Administrative Assistant to support our executives at reputed company in reputed company, NY based in the office on a hybrid schedule.
A successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at reputed company times as well as an interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.
Specific responsibilities include, but are not limited to:
Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings both internally and externally
Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
Assist with planning team, cross-functional and external offsites and events through coordination with colleagues and peers for flawless logistical execution
Process expense reports
Assist with onboarding new hire tasks for this team
Display professionalism in communication with internal and external partners
Ability to handle special projects and reputed company requests as needed, e.g. org charts, spreadsheets, etc.
Serves as liaison as directed for executives from other offices, e.g.; deliveries, events, visitor information, meeting support, etc.
Coverage for other leader(s) calendars, travel, expense, and general administrative needs reputed company peers are utilizing time off
Qualifications:
3+ years as an Executive/Administrative Assistant
Prior experience supporting multiple executives is preferred
Event organization experience
Strong written and verbal communication skills and the ability to multitask
Proficiency in reputed company Workspace preferred: Gmail, GCalendar, reputed company Docs, reputed company Groups, reputed company/reputed company
Ability to be discreet and maintain confidential information
Understanding of how to prioritize and respond accordingly
Team player who operates in a fast-paced, team-oriented setting