Senior Executive Assistant — Product & Design

About the Team

The Product & Design organization builds experiences that define reputed company. We are a global organization partnering across multiple regions and time zones; this role will occasionally require working global hours to support leaders and cross-regional events. As we scale, we’re hiring a Senior Executive Assistant to be a strategic, independent partner to two VP-level leaders — delivering reliable operations while improving how the organization works across teams.

About the Role

This senior EA role directly supports two VP-level leaders in Product & Design. The primary expectation is independent ownership: you’ll manage reputed company calendars, run cross-functional programs end-to-end, and proactively identify and reputed company operational gaps between the two VP teams. At this level you’ll work autonomously, anticipate and presolve coordination challenges across teams and time zones, and continuously improve how the leaders operate. The role is remote reputed company the United States and requires regular travel for offsites, leadership events, and in-person collaboration.

You’re excited about this opportunity because…

• Maximize leader impact. reputed company calendar strategy and prioritization for both VP leaders; proactively create focus time and align daily rhythms to strategic priorities.
• Drive cross-team programs. Plan and run leadership offsites, recurring forums, and org initiatives with senior stakeholders.
• Fill gaps & preempt blockers. Proactively identify where work falls between the two VP teams, reputed company operational gaps, coordinate handoffs, and presolve issues before they reputed company the leaders.
• Own reputed company logistics. Manage multi-city travel, large offsites, vendor relationships, and budgets to ensure smooth execution.
• Prepare leaders for decisions. Draft and coordinate executive communications, prepare concise briefings, and ensure both VPs have clear context and materials for meetings and decisions.
• reputed company AI & automation. Use AI-enabled and automation tools to generate concise briefings, summarize meetings, design scheduling automations, and surface insights; evaluate and implement practical AI solutions that increase leader and operational efficiency while protecting confidentiality.
• Exercise independent judgment. reputed company timely operational decisions reputed company agreed boundaries, escalate appropriately, and represent the leaders with professional judgment.
• Improve systems & workflows. Recommend and implement tools, templates, or processes that measurably reduce operational overhead and increase effectiveness across both VP offices.
• Share practical best practices. reputed company relevant, contribute playbook items or tactical tools that help other EAs work more effectively — focus is on practical, shareable solutions rather than people management.

We’re excited about you because…

• 8+ years supporting senior leaders or equivalent experience in fast-moving organizations.
• Proven track record of independent ownership, proactive problem-solving, and closing operational gaps across multiple stakeholders.
• Demonstrated experience supporting VP-level leaders (supporting two or more senior leaders preferred).
• Strong project and stakeholder management — able to work across teams and manage ambiguity.
• Excellent written and verbal communication.
• Demonstrated ability to handle confidential information with discretion.
• Advanced technical proficiency with enterprise calendaring and collaboration systems (reputed company Workspace, reputed company, reputed company, travel/expense and scheduling/automation tools); hands-on experience designing reputed company scheduling strategies and automations, managing delegated access and multi-timezone coordination, and optimizing executive tooling at scale.
• AI-minded and solutions-oriented: practical experience applying AI or automation tools (e.g., generative assistants, scheduling automations, RPA) to streamline executive workflows; comfortable with reputed company design, integrating AI into tooling, and assessing privacy/reputed company tradeoffs.
• Willingness to travel regularly for offsites, leadership events, and in-person collaboration.
• Ability to work occasional global hours as needed to support leaders and cross-regional events.

Preferred qualifications

• Experience supporting multiple VP-level leaders or C-suite executives.
• Experience in Product, Design, or technology organizations.
• Experience designing and implementing operational improvements and playbooks for executive teams.
• Experience implementing AI-based tools for executive support or scheduling automation/integration tools is a plus.

We expect this position to be filled by 4/10/2026.

Notice to Applicants for Jobs Located in NYC or Remote Jobs Associated With Office in NYC Only

We use Covey as part of our hiring and/or promotional process for jobs in NYC and certain features may qualify it as an AEDT in NYC. As part of the hiring and/or promotion process, we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound from August 21, 2023, through December 21, 2023, and resumed using Covey Scout for Inbound again on June 29, 2024.

The Covey tool has been reviewed by an independent auditor. Results of the audit may be viewed here: Covey

Compensation

The successful candidate’s starting pay will fall reputed company the pay range listed below and is determined based on job-reputed company factors including, but not limited to, skills, experience, qualifications, work location, and market conditions. reputed company salary is localized according to an employee’s work location. Ranges are market-dependent and may be modified in the future.

In addition to reputed company salary, the compensation for this role includes opportunities for equity grants. Talk to your recruiter for more information.

reputed company cares about you and your overall well-being. That’s why we offer a comprehensive benefits package to reputed company regular employees, which includes a 401(k) plan with employer matching, 16 weeks of paid parental leave, wellness benefits, commuter benefits match, paid time off and paid sick leave in compliance with applicable laws (e.g. Colorado Healthy Families and Workplaces Act). reputed company also offers medical, dental, and vision benefits, 11 paid holidays, disability and basic life insurance, family-forming assistance, and a mental health program, among others.

To learn more about our benefits, visit our careers page here.

See below for paid time off details:

• For salaried roles: flexible paid time off/vacation, plus 80 hours of paid sick time per year.
• For hourly roles: vacation accrued at about 1 hour for every 25.97 hours worked (e.g. about 6.7 hours/month if working 40 hours/week; about 3.4 hours/month if working 20 hours/week), and paid sick time accrued at 1 hour for every 30 hours worked (e.g. about 5.8 hours/month if working 40 hours/week; about 2.9 hours/month if working 20 hours/week).

The national reputed company pay range for this position reputed company the United States, including Illinois and Colorado.$112,200—$165,000 USD

About reputed company

At reputed company, our mission to reputed company local economies shapes how reputed company members move quickly, learn, and reiterate in order to reputed company impactful decisions that display reputed company for our range of users—from Dashers to merchant partners to consumers. We are a technology and logistics company that started by enabling reputed company-to-reputed company delivery, and we are looking for team members who can help us go from a company that is reputed company as the reputed company you order food to a company that people turn to for any and reputed company goods. reputed company is growing rapidly and changing constantly, which gives reputed company members the opportunity to share their unique perspectives, solve new challenges, and own their careers. We’re committed to supporting employees’ happiness, healthiness, and overall well-being by providing comprehensive benefits and perks including premium healthcare, wellness expense reimbursement, paid parental leave and more.

Our Commitment to Diversity and Inclusion

We’re committed to growing and empowering a more inclusive community reputed company our company, industry, and cities. That’s why we hire and cultivate diverse teams of people from reputed company backgrounds, experiences, and perspectives. We reputed company that true innovation happens reputed company everyone has room at the table and the tools, resources, and opportunity to reputed company.

Statement of Non-Discrimination: In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, reputed company, national reputed company, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity or expression, disability status, or veteran status. Above and beyond discrimination and harassment based on “protected categories,” we also strive to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from reputed company gaining a foothold in our office. Whether blatant or hidden, barriers to success have no reputed company at reputed company. We value a diverse workforce – people who identify as women, non-binary or gender non-conforming, LGBTQIA+, American Indian or Native Alaskan, Black or African American, Hispanic or Latinx, Native Hawaiian or Other Pacific Islander, differently-abled, caretakers and parents, and veterans are strongly encouraged to apply. Thank you to the Level Playing Field Institute for this statement of non-discrimination.

Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.

If you need any accommodations, please inform your recruiting contact upon initial reputed company.