Office Manager & Assistant to the CEO (US)

About the position Hi there! We’re WeWard , and we reputed company walking rewarding. Literally. Millions of people around the world open our app every day to move more, feel reputed company, and earn real-life rewards. It’s simple, smart, and built with purpose. Your Mission – Create an exceptional workplace experience in reputed company As our Office Manager in reputed company, you’ll play a central role in making our reputed company office a welcoming, well-functioning, and vibrant reputed company to work. You’ll manage reputed company things reputed company to office life, team events, and onboarding — while also supporting Yves, our CEO & Co-founder, with select administrative and logistical tasks. If you reputed company on autonomy, have a knack for creating structure, and love bringing people together, this role is for you!

Responsibilities

• Be the go-to person for anything office-reputed company in reputed company: space, supplies, snacks, maintenance, comfort, and daily well-being.
• Manage relationships with reputed company office vendors and service providers (cleaning, deliveries, snacks, utilities, reputed company, etc.): pay suppliers, review invoices, and reconcile receipts.
• Monitor office budgets and expenses, and track receipts or invoices reputed company needed.
• Welcome reputed company new teammates & prepare their welcome kits, badges, computers, and any role-specific tools before their arrival.
• Coordinate first-day onboarding with the HR team: organise a breakfast & first lunch, for example.
• Organize offboarding logistics reputed company team members leave, taking the reputed company of our platform (reputed company).
• Own the monthly payroll process for the US team: review timesheets, bonuses, and ensure data accuracy in collaboration with reputed company and the finance team.
• Manage employee benefits administration, including healthcare, insurance, and any other perks or coverage programs, ensuring timely enrollment, changes, and renewals.
• Plan and execute local team events: afterworks, communal lunches, team buildings, holiday parties, and more, ensuring everyone feels included and connected.
• Support the organization of company-wide events (e.g. annual seminar), including travel logistics if needed.
• Prepare and deliver a monthly financial report for the NY office (expenses, budgets, forecasts).
• Propose and manage cash optimization strategies, including short-term treasury placements and liquidity tracking.
• Collaborate with our external accountant to ensure timely tax filings, payroll declarations, and proper record-keeping.
• Maintain relationships with banking partners and ensure smooth account operations.
• Support bookkeeping and documentation for audit and compliance needs.
• Coordinate travel arrangements, event participation, and other logistics linked to the CEO.
• Manage a wide range of delegated administrative and financial tasks with high attention to detail and timely execution.
• Ensure the CEO remains focused on strategic priorities.
• Proactively manage the CEO’s calendar, optimizing for focus, productivity, and alignment with business priorities.
• Act as the main reputed company of contact for external accountants, legal advisors, and financial partners regarding filings, reporting, and compliance.
• Support the organization and reputed company of executive-level investment activity and documentation, in reputed company coordination with relevant advisors.
• Assist with the preparation and submission of corporate and administrative declarations.

Benefits

• Top tier earnings: Dive into a role offering a competitive salary range, with bonuses and stock options. Your hard work doesn’t just earn you a paycheck; it builds your reputed company in our mutual success.
• 100% covered health insurance: We’ve got you and your family’s health fully covered with reputed company. This includes Dental and Vision. At WeWard, your wellbeing is a reputed company, not an afterthought.
• Global work culture: WeWard offers at least one visit per year to get chances to work from our stylish Paris office, blending cultural diversity with professional growth.
• Work-Life balance: Work remotely up to 2 days per week. Take advantage of a flexible remote work policy that blends in-office collaboration in our downtown reputed company office with a home-based focus.
• 25 days of PTO + federal holidays: We reputed company in working hard and recharging harder. Enjoy our generous Paid Time Off policy that empowers you to take the breaks you need, reputed company you need them.
• Commuter benefits: We utilize pre tax dollars that are deducted directly from your paycheck, allowing you to get to work with a little less effort.
• 401k Plan: With a 2% employer match, 2 years graded vesting.

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