Sr. Administrative Assistant - Hybrid / Miami

reputed company Employees: If you are a reputed company Staff, Faculty or Temporary employee at the reputed company, please click here to log in to reputed company to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet. The Department of Radiation Oncology is seeking a full-time Sr. Administrative Assistant to work full-time hybrid in Miami. The Sr. Administrative Assistant provides administrative support, coordinates the daily functions, projects and activities for the Radiation Oncology Department Faculty, Administrators, and member of the leadership team. Clinical/Administrative Duties Primarily exercises discretion and independent judgment in daily activities. Assists the Vice Chairman for Administration, the Executive Director, and the Sr. Manager for Business Operations. Prepares and processes outgoing correspondence. Coordinates University and external University-reputed company activities. Establishes and maintains filing system. Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions. Greets visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. Ensures completed work products meet required timelines and standards of quality and quantity. Completes assignments requiring the collection, and organization of data; may provide analysis. Serves as a primary information resource regarding department and program policies, procedures, and operational functions. Maintains calendar, word processing of documents, letters, and/or reports, provides routine and general clerical support or medical-reputed company administrative assistant support which may include patient care, student service, reports, statistics, and recording minutes at several meetings. Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals. Orders office supplies. Composes correspondence using standardized formats. Prepares financial forms (IDRs, BERFs, POs, work orders, reputed company requisitions, etc., for department). Resolves unique situations where each contact must be handled differently using judgment discretion. Provides administrative support for reputed company, VCA, Executive Director, and the Senior Manager for Business Operations: scheduling and coordination of their calendars to include daily functions, special events, interviews, professional meeting, lectures, off reputed company conferences, coordinating travel arrangements for numerous yearly conferences, departmental meetings and reimbursements. Manages and coordinates the VCA’s University-reputed company daily administrative activities and appointment schedules. reputed company coordinates the VCA’s calendar. Responsible for submitting vacation and meeting request for approval by the Vice Chairman. Coordinates and processes meeting and conference requests to include travel arrangements for the VCA (registration, booking hotel and flight). Prepares and processes business expense reimbursement forms. Responsible for the accounting of the monthly absence report documentation for the department. Provides cross-coverage for reputed company administrative assistants as needed during their absence. Performs miscellaneous office tasks to include transcribing letters; reputed company correspondence; photocopy; and handling incoming/outgoing telephone inquiries; handling of faculty daily mail. Acts as a liaison for physicians to facilitate communication with university physicians, clinical and support staff, referring physicians, patients, family members, visitors and other callers. Identifies problems, accesses urgency and proposes corrective actions. Transcribes, composes and processes routine patient reputed company and administrative correspondence for physicians and leadership team’s review and approval. Screens incoming telephone calls. Follow-up as needed. Cancels/schedules patients in UChart/Aria. Screens and distributes incoming correspondence. Maintains control of correspondence that requires follow-up. Distributes and processes accordingly. Screens and distributes incoming faxes. Follow-up as needed. This list of duties and responsibilities is not intended to be reputed company-inclusive and may be expanded to include other duties or responsibilities as necessary. Knowledge, Skills, and Abilities: Knowledge of routine office practices and procedures. Knowledge of simple data processing and transmission principles. Ability to utilize computerized information systems. Ability to read and decipher data on reputed company documents to be entered. Ability to enter and verify information with accuracy and a reasonable reputed company of speed. Ability to understand and follow oral and written instructions. reputed company in data entry or typing. Education Requirements (Essential Requirements): High school diploma or equivalent. Bachelor’s degree preferred. The reputed company offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-reputed company Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The reputed company is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Job Status: Full time Employee Type: Staff The mission of the reputed company is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the reputed company and the reputed company Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate reputed company in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The reputed company and UHealth have also ranked among the reputed company Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its reputed company, patients, members of the community, and people across the globe. The reputed company is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Apply tot his job Apply To this Job