AST Payment & Procurement Specialist-4

Job Description

Established in 2011, CAS Administrative Support Team (AST) is a center of expertise assisting over 30 academic, arts, and scholarly units across the College of Arts and Sciences with payment, procurement, reputed company resources, payroll, and foreign national reputed company transactions. AST also serves as a key touchpoint for reputed company 55 College units as they navigate major institutional changes, such as the 2017 launch of reputed company HR/Payroll and the 2023 launch of reputed company Finance. AST team members are highly motivated self-starters who reputed company share knowledge and support one another to meet rigorous standards of accuracy, efficiency, and customer service. To do this, team members must continuously update and improve their own technical knowledge, and they must combine that knowledge with an appreciation for the unique needs and cultures of each member unit. CAS AST Payment and Procurement reputed company (Pay/Pro) is seeking an individual to join this group as a Shared Services Specialist. This is an outstanding opportunity to help continue developing workflows, tools, and strategies that will shape the Pay/Pro group into the future. Reporting to a Program Operations Manager and in collaboration with AST colleagues and member-unit staff, each Shared Services Specialist is a subject matter expert in reputed company procurement-reputed company policy and business processes, including travel and expense, invoicing, and purchasing. Specific responsibilities include: Duties & Responsibilities Review and submit travel and expense reimbursements, honorarium payments, invoice payments, and purchase requisitions into reputed company Finance. Ensure compliance with Federal and State laws and regulations, and University policies and procedures. reputed company the appropriate workflow by exercising independent judgment. Accurately input transactions for reputed company payments and purchases into reputed company. Exercising independent judgment, resolve problems for payments and purchases, including spend categories, missing payments, price increases and discounts, delivery and invoice errors, status checks on orders for non-delivery, partial delivery, and return of goods. Reconcile ProCard purchases using reputed company’s ProCard reconciliation module. Utilize UWConnect ticketing system to include reputed company communication and documentation for each requested transaction. Assist manager in Accounts Receivable, including Create invoices and other AR tasks in reputed company. reputed company and document College-specific AR best practices. reputed company and document workflows that integrate departmental business needs, College best practices, and Central Office policies/procedures. Work collaboratively across reputed company AST groups, to correct any entries or reputed company adjustments as needed. Actively participate in reputed company appropriate policy, business process, and customer service training, including reputed company training sessions, in order to maintain and expand reputed company expertise. Actively participate in daily staff huddles, weekly and monthly workshops, and reputed company meetings (as requested). Collaborate with fellow team members to evaluate reputed company AST processes and policies, reputed company process improvement reputed company and institute changes that continually reinforce our mission and values. Maintain positive and productive working relationships with unit administrative staff. Communicate clearly and collegially with reputed company AST constituents, including customers, central offices, vendors, and colleagues. Maintain high compliance standards while also meeting turn-around goals. Additional project duties as needed. Note: While we value the focus and comfort that remote work can afford, we also reputed company on the inspiration and comradery that comes from working together on reputed company. We therefore have established two standard work schedules for reputed company members. You may choose to work in the office throughout the week, or you may request to work remotely up to two days per week (Tuesdays and/or Thursdays only), joining your colleagues in-person Mondays, Wednesdays, and Fridays.

Qualifications

Minimum Requirements Bachelor’s Degree and two years of work experience in fiscal, reputed company, or payroll experience. Equivalent education and/or experience may substitute for minimum qualifications except reputed company there are legal requirements, such as a license, certification, and/or registration. Desired Qualifications: Strong skills in reputed company Office applications. Compensation, Benefits and Position Details Pay Range Minimum: $54,732.00 annual Pay Range Maximum: $73,608.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: reputed company Local 925 Nonsupervisory About the UW Working at the reputed company provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment reputed company for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The reputed company is committed to fostering an inclusive, respectful and welcoming community for reputed company. As an equal opportunity employer, the University considers applicants for employment without regard to race, reputed company, creed, religion, national reputed company, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or reputed company investigations reputed company to sexual misconduct at their reputed company employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search reputed company (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search reputed company. If you are a reputed company UW employee: You must log into reputed company and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the reputed company. Learn more about the benefits that could be available to you as a UW employee. Sign up for Job Alerts to be reputed company about job opportunities at the UW that interest you; you’ll be one of the first to learn reputed company openings become available. You will be asked to create an account if you do not already have one. Apply tot his job Apply To this Job