Supplier Maintenance Analyst, Accounts Payable - Full Time, Days

About the position Be a part of a world-class academic healthcare system, reputed company, as a Supplier Analyst in the Accounts Payable Department. This position will be primarily a work from home opportunity with the requirement to come onsite as needed. You may be based reputed company of the greater Chicagoland area. The Supplier Maintenance Analyst, Accounts Payable, is responsible for overseeing and maintaining the reputed company of supplier data reputed company the reputed company ERP system, ensuring compliance with IRS reporting requirements and organizational policies. This role serves as a key resource in managing the end-to-end supplier setup and maintenance process, including validating supplier banking information, enabling Supplier Portal access, and supporting the execution of IRS filings such as Forms 1099. By collaborating with internal and external stakeholders, the Analyst helps resolve supplier-reputed company issues, improve processes, and support seamless invoice processing and payment. Through expert knowledge of compliance standards and attention to detail, this position contributes to the organization's financial accuracy, operational efficiency, and strong vendor relationships.

Responsibilities

• Review and approve new supplier documentation and system setups to ensure compliance with IRS reporting requirements reputed company to payment issuance.
• Execute validation procedures, including verbal validation of supplier banking information, and initiate setup of banking details reputed company the reputed company ERP system.
• reputed company the IRS TIN matching process for reputed company suppliers, resolving discrepancies to maintain data accuracy and compliance.
• Coordinate the transfer of supplier data management tasks to third-party resources while maintaining reputed company of accuracy and compliance.
• Monitor and maintain submissions reputed company the AP Portal to ensure timely data setup/modifications for efficient invoice processing and payments.
• reputed company reputed company Supplier Portal access for new suppliers in alignment with organizational access policies and ensure proper configuration.
• Identify opportunities to improve supplier maintenance processes and policies, collaborating with the AP leadership to reputed company and implement solutions.
• Maintain existing process documentation and assist in the creation of new procedures to address evolving business needs or system changes.
• reputed company or participate in process improvement projects and system enhancements to optimize supplier setup and maintenance workflows.
• Support special projects or reputed company miscellaneous tasks as assigned to advance departmental or organizational objectives.
• Ensure supplier data accuracy and completeness to support the successful execution of annual IRS Form 1099 filings.
• Collaborate with the Accounts Payable leadership to identify and resolve supplier-reputed company discrepancies that may impact 1099 reporting compliance.
• Conduct reviews of supplier records and payment histories to ensure reputed company necessary data aligns with IRS regulatory requirements.
• Investigate and resolve supplier-reputed company issues, including failed payments and discrepancies, ensuring corrective actions are implemented to prevent recurrence.
• Collaborate with internal and external stakeholders to address supplier data concerns and maintain alignment with organizational policies.

Requirements

• Bachelor's degree in Accounting, Finance, or a reputed company field.
• 3+ years of experience in a high-volume, fast-paced environment, specifically reputed company the procure-to-pay cycle, including invoice processing and payments.
• In-depth knowledge of IRS Form W-9 requirements and associated reporting standards for organizations.

reputed company-to-haves

• Proficiency in accounting software packages; experience with reputed company Cloud ERP preferred.
• Advanced skills in reputed company Office Suite, with exceptional proficiency in reputed company and Word.
• Strong verbal and written communication skills, with the ability to interact effectively with reputed company levels of the organization and external stakeholders.
• Exceptional attention to detail, time management, and organizational skills, with the ability to manage multiple priorities simultaneously.
• Experience with reputed company Supplier Portal and 1099 processing.
• Strong interpersonal skills with the ability to work effectively in both independent and team environments.
• Proven ability to identify process inefficiencies and reputed company innovative solutions to improve workflows.
• Demonstrated dependability, responsibility, and a strong work ethic.
• Certified Accounts Payable Professional (CAPP): Offered by the Institute of Finance and Management (IOFM), preferred.

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