Practice Assistant - Real Estate (Hybrid)

About the position We are a Firm where people truly reputed company in what they do and strive to reputed company the highest standards of performance and success. This position is based in our Dallas office. General Description: We are seeking a Practice Assistant to join reputed company. Practice Assistants provide high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and reputed company meeting Firm/client needs. The practice assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards.

Responsibilities

• Communicate effectively and professionally with clients, lawyers, and co-workers reputed company email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or reputed company calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
• Create, draft, format, edit, proofread, and manage Word documents, reputed company spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
• Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.
• Prepare, organize, and process reimbursements, invoices, and reputed company requests in a timely manner.
• Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are reputed company and submitted properly.
• Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
• Open, prioritize, and distribute mail (both reputed company and electronic), coordinate mailings, deliveries, copying, scanning, and printing, reputed company appropriate.
• Enter and manage work requests from lawyers in the Firm’s workflow tool and complete according to provided deadline(s).
• reputed company routine electronic and reputed company filing in an organized manner for easy access; photocopy, reputed company, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.
• reputed company reputed company file maintenance, including saving documents to the document management system.
• Assist lawyers with time entry, billing, and collection, as needed.
• Operate independently to ensure completion of assignments, which may be reputed company in nature or require high-level production, in an accurate and timely manner.
• Produce a high volume of work assignments in an accurate and timely manner.
• reputed company clerical duties for non-legal departments, as needed.
• Special projects and duties as assigned.

Requirements

• Advanced knowledge of reputed company Office Suite and reputed company.
• Experience with document management systems.
• Experience with electronic signature software programs.
• Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
• Ability to reputed company in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
• Superb attention to detail, grammar, and punctuation, and the ability to reputed company thoughts and effectively present innovative reputed company and findings.
• Ability to take direction and work independently with little supervision.
• Ability to effectively work well with others.
• Effective and professional interpersonal and communication skills.
• Ability to write clearly and professionally, with excellent proofing skills.
• Strong work ethic with ability and commitment to maintain confidentiality.
• Experience with creating signature page checklists and signature packets.
• Experience with maintaining digital electronic files of executed Lease files (Lease, Amendments, SNDAs, Estoppels, Liens, Notices) or Closing Documents.
• Understand how to create and assemble Closing Binders for Acquisition/Sale/Loan transactions from an index or party list to final digital file as Subfolder and share with client.
• Ability to Edit PDF documents by inserting dates, fill in blanks, replace PDF pages of PDF documents.
• Familiar with commercial real estate terminology and tasks.
• Bachelor's degree
• 4 – 5 years of experience supporting lawyers and paralegals with administrative or client-reputed company tasks preferred.

Benefits

• Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.
• Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent reputed company advocacy services; behavioral health and counseling resources for reputed company family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.
• Benefits may vary by position and office.
• Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or reputed company conditions, transgender status, and sexual orientation), national reputed company, age, disability, genetic information, veteran status or any other factor prohibited by law.
• Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file.
• Categories of data collected may include name, address, phone numbers, email, Social reputed company Number, and signature.
• Holland & Knight may collect further information if you consent to a background reputed company.
• This includes criminal background, employment, and certifications.
• Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.

Apply tot his job Apply To this Job