People Operations / Talent Specialist
Title: People Operations & Talent Specialist Level: Mid-level individual contributor (Non-Managerial) Department: People / Human Resources Reporting To: Head of Digital Solutions & Innovation Work Arrangement: Remote - Occasional travel may be required for company events, typically on a quarterly, semi-annual, or annual basis. About AIM: Architecture in Motion Inc. (AIM) is a Canadian technology consulting firm that supports organizations across the public and private sectors with software engineering, cloud platforms, API integration, and enterprise technology solutions. We work closely with our clients to deliver practical, secure, and scalable systems, with a strong focus on long-term partnerships and delivery excellence. As AIM continues to grow, we are strengthening our internal people operations to better support our teams and hiring needs across technical and business roles. Role Overview Architecture in Motion Inc. (AIM) is seeking a People Operations & Talent Specialist to support core people operations, IT talent acquisition, and people-related reporting and insights. This is a hands-on individual contributor role designed to bring structure, consistency, and visibility to people operations and hiring activities. The role supports onboarding and offboarding, IT talent acquisition workflows, and the development of people and talent metrics that inform planning and decision-making. This position does not include people management responsibilities and is intended to complement and support the existing HR team.
Key Responsibilities
People Operations (Core)
- Support end-to-end onboarding and offboarding processes across all roles.
- Ensure timely completion of employee documentation, checklists, and system updates.
- Maintain accurate employee records across HR systems and internal repositories.
- Support employee lifecycle processes in alignment with internal policies and standards.
- Act as an operational support partner to HR and leadership teams.
Talent Acquisition Support (IT & Technical Roles)
- Support talent acquisition activities for IT and technical roles.
- Coordinate job postings, candidate tracking, and interview scheduling using the ATS.
- Support hiring managers with interview coordination and hiring process consistency.
- Track recruiting activity and hiring progress across open roles.
- Maintain accurate recruitment data and documentation.
Talent & People Insights (Analytics Focus)
- Collect, organize, and maintain people and talent data, including hiring, onboarding, attrition, and workforce trends.
- Prepare recurring people and talent reports for leadership.
- Support the development and maintenance of people and talent dashboards.
- Help standardize people and recruiting metrics, definitions, and reporting formats.
- Identify trends, bottlenecks, or risks related to hiring and workforce capacity.
- Respond to ad-hoc people and talent data requests with clear, accurate insights.
Process Improvement & Documentation
- Assist in documenting people operations and talent acquisition processes.
- Support the introduction of standardized templates, trackers, and workflows.
- Contribute to continuous improvement of people and talent operations as AIM scales.
Required Qualifications
Education
- Bachelor’s degree in Human Resources, Business Administration, Analytics, or a related field.
- HR certification (CHRP, HRPA coursework, or similar) is an asset but not required.
Experience
- 3–6 years of experience in people operations, HR operations, talent operations, or HR generalist roles.
- Hands-on experience supporting onboarding and offboarding processes.
- Experience supporting talent acquisition, preferably for IT or technical roles.
- Experience preparing reports or working with people or recruiting data.
Skills
- Strong Visio/Miro (or similar tools), Excel or Google Sheets skills, including formulas and basic analysis.
- Experience working with HRIS and ATS platforms.
- Strong organizational and documentation skills.
- Ability to translate data into clear, practical insights.
- Comfortable working independently without formal authority.
- Professional, discreet, and collaborative working style.
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