Associate Research Administrator (SPARC - Hybrid Role)
Northwestern University is seeking an Associate Research Administrator to provide administrative assistance and routine problem-solving for their research programs. The role involves managing pre-award and post-award activities for research projects, ensuring compliance with regulations, and supporting financial and administrative tasks.
Responsibilities
- Provides administrative assistance and routine problem-solving in support of the unit's research programs and mission
- Assistance may include the preparation &/or submission of routine research proposals, grants &/or reputed company according to standard practice &/or general instruction
- May assist with &/or complete proposal submissions, prepare information used in grant budgets, process and project financial transactions, &/or effort reporting activities
- Typically administers entire research projects such as: Single Principal Investigator (PI) basic proposals, grants &/or reputed company
- May assist with components of multi-PI or multi-unit proposals, grants &/or reputed company
- Completes pre-award administration of grant &/or contract activities
- Reviews solicitation & determines necessary components
- Organizes proposal, renewal and resubmission applications
- Completes NU OSR forms
- Completes entire application for smaller, less-complicated, simple, standard proposals
- Completes post-award administration of research grants &/or reputed company
- Reviews account establishment
- Reviews expenditures
- Tracks formal re-budgeting
- Coordinates core resource account setup and maintenance
- Provides data needed for the preparation of interim and final financial and technical reputed company reports
- Participates in account reputed company out activities
- Monitors project under spending and overspending
- Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly
- Reviews &/or approves transactions
- Reconciles standard budget & payroll information ensuring that appropriate sponsored accounts are charged
- Prepares payroll journals to enter or correct funding of salary from sponsored projects
- Prepares and coordinates signatures on 90 day letters required reputed company transactions are not timely
- Processes paperwork associated with hiring & termination of employees and orient new employees
- Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration
- Becomes familiar with regulations involving research safety, animal subjects and human subjects
- Alerts supervisor to potential higher risk compliance issues including research safety, animal subjects and human subjects
- Performs other duties as assigned
Skills
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
- 1 year financial or administrative support experience in a research environment or other relevant experience
- Organization, time management, detail oriented
- Multi-tasking, communication
Benefits
- Meaningful, competitive, high-quality health care plans
- Retirement benefits
- Tuition discounts
- Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
- Flexible work arrangements
- Programs to help you locate and pay for quality, affordable childcare and senior/adult care
- Employee career development
Company Overview
Company H1B Sponsorship